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June 21, 2007MINUTES WEBT MEMPHIS CITY COUNCIL JUNE 21, 2007 A regular meeting of the West Memphis City Council was held on Thursday, June 21, 2007 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:35 p.m. Invocation was given by Father Scott Trotter of Holy Cross Church in West Memphis. Cindy Greenwood, Sr. Deputy City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attomey David Peeples, City Treasurer Frank Martin, Councilors, Chester Peeples, Phillip Carter, Lorraine Robinson, Clarence Davis, James Pulliaum, Ramona Taylor, Herman Coleman, Marco McClendon, Helen Hams, and James Holt. Quorum being present, Mayor Johnson proceeded with the meeting. SID OPENINGS Street Department and City Shop - 2 pick up truck bids were opened at 1:00 and copies of the bid tabulations were provided. Robinson moved, seconded by Taylor to accept the bids and refer to the Public Works Committee for disposition. The motion carried by unanimous vote. Fire Department - Z SUV vehicles bids were opened at 1:00 and copies of the bid tabulations were provided. Peeples moved, seconded by Taylor to accept the bids and refer to the Fire Commission for disposition. The motion carried by unanimous vote. Community Development -Demolition bids were opened at 1:00 and copies of the bid tabulations were provided. McClendon moved, seconded by Robinson to accept the bids and refer to Community Development for disposition. The motion carried by unanimous vote. Mayor Johnson recognized the Crittenden Adult Leadership Group who was present to observe the meeting for Economic Developmerrt/City Government Day. Each member then introduced themselves. INM UTES A motion was made by Pulliaum and seconded by Robinson to dispense with the reading of the minutes of June 7, 2007 and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS 3rd Reading An Ordinance to re-designate 18`h Street to Coleman Street, and for other purposes Robinson moved, seconded by Holt to table the ordinance so that they will have a chance to check the petition that was presented for validity. Roll call vote: AYES: Robinson, Davis, Taylor, Holt NOES: Peeples, Pulliaum, Coleman, and Hams Councilors Carter and McClendon passed on voting. The motion FAILED. Coleman moved, seconded by Carter to amend the Ordinance changing the location from Broadway to the Railroad instead of the Service Road to the Railroad and also amend the name from Coleman Street to Reverend Ernest Coleman Sr. Street. The motion carried by unanimous vote. City Attorney Peeples read the Ordinance as amended for the THIRD AND FINAL TIME. Hams moved, seconded by Carter to approve. Mayor Johnson stated he received an offiaal request from the Robertson family to rename 18th Street after their father, Theo Robertson, who served as one of the first African American Police Officers in West Memphis and many years as an employee and Superintendent of the Sanitation Department. He said the Robertson family objects to changing 1St" Street name to anything else but 18`h Street, but if the street name is changed, their formal request is that it be changed to Robertson Street in honor of their family member who lived there 50 years. After a lengthy discussion, roll call vote was held: AYES: Carter, Pulliaum, Coleman, McClendon, and Hams NOES: Peeples, Davis, Taylor and Holt Councilor Robinson passed on voting. The motion FAILED. 2nd Readin An Ordinance to establish the West Memphis Insurance Committee and for other 9 purposes City Attorney Peeples read the Ordinance for the SECOND time. ~I ~l'~`1=I~~3L`1 ~~=~ R-1 A Resolution to authorize the Mayor and the City Clerk to execute a Special Warranty Deed and other necessary Instruments of Conveyance regarding Langston Companies, Inc., and for other purposes. 2 Pulliaum moved, seconded by Peeples, to suspend the rules and read the title only. Motion carried. City Attorney Peeples read the Resolution. Taylor moved, seconded by Peeples to approve. After discussion, the Resolution was adopted by unanimous vote and assigned No. 1875. Taylor moved, seconded by Davis to give Mayor Johnson permission to sign a contract with Eddie Brawley Consulting Engineers for the Ross Street reconstruction project. After discussion, the motion was approved by unanimous vote. Mayor Johnson requested permission to employ a Planning 8 Development Director living in Memphis, Tennessee. Peeples moved, seconded by Taylor to approve. Robinson moved, seconded by Pulliaum to go into Executive Session for the purpose of discussing filling the position of Director of Planning 8 Development. The meeting recessed at 1:55 p.m. Mayor Johnson called the meeting back to order at 2:15 p.m. Roll call vote was held on the motion to approve the hiring of a Planning 8 Development Director living in Memphis, Tennessee: AYES: Peeples, Carter, Robinson, Davis, Taylor, McClendon, Hams and Holt NOES: Coleman Councilman Pulliaum passed. The motion carried. Airport Commission -Robinson reported the old bond issue has been completely paid off and reconstructed in the 2007 bond issue. The Ark Dept. of Aeronautics Airport Aid Grant Program has a 100% grant through the state now thru May, 2008. Public Works Committee -approved money to be transferred from the Street Department to General Fund to reconstruct Ross Street from West Barton to Pearce and installing new curbs and gutters, but no sidewalks. This will be a recommendation to the Budget Committee. Personnel Committee -Davis reported there was no quorum. Utility Commission -Davis reported discussion was held regarding the guidelines for the amount of time an account should stay alive after the service is disconnected for non-payment. It was determined that if the account is not activated within 30 days, the account will be terminated and a final bill will be sent. Advertising 8 Promotion Commission -Taylor reported Freedom Fest will be held Friday from 6• t 10 at Tilden Rogers Park, with fireworks at 9:00 and Saturday at the Civic Complex from 10:00 to 4:00 p.m. Newspaper inserts and tickets to a blues pertonnance by Kenneth Jackson on Saturday at the Auditorium were given to elected officials. Fire Commission -Coleman reported repairs to Station 4 have not been completed but they are still working on it. Building a Station 5 was also discussed. Chief Spears announced the Assistant Chiefs position was filled by Wayne Gately and Dennis Brewer was promoted as Training Officer. Mayor Johnson said he inGuded a letter in the CRy Council packets from the owners of Mayfair Apartments. He asked the council to let him know their thoughts on that situation. After a lengthy discussion, Mayor Johnson is to invite Mr. Paul Folkes to attend a work session with the City Council to try to resolve this matter. Eula Tipton -1004 ~nchell ,present as a concerned citizen for a neighbor, Ms. Nancy Weatherspoon who lives at 278 Garrison. She said Ms. Weatherspoon is in very poor health and her house needs major work. She said Ms. Weatherspoon lives there with her grandchildren. She asked for the city to furnish the materials to repair her house .She does not qualify for the Good Samaritan Program because of the amount of work that is necessary. Mayor Johnson said there is money in the CDBG funds that was allocated for engineering services that was not spent that could possibly be re-allocated. Mayor Johnson is to have Kenneth Johnson in the Community Development Department to get an estimate on the project. Maggie Hall -spoke in regard to the late Reverend Ernest Coleman and said ft was her dream to .. honor him for all his efforts in achieving the naming of Reverend Martin Luther King Jr. Drive and Memorial Park. Having no further business to come before the council, Pulliaum moved, seconded by Coleman to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:35 p.m. PASSED and APPROVED this lq~k. day of July, 2007. WILLIAM H. JOH SON, MAYOR AT PJ PARA, CITY CLERK Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk Construction cost is estimated to be approximately $349,200; engineering services will be $42,600, for a total projected cost of $391,800. r The project includes rebuilding Ross Street from West Barton to Pearce and installing new curb and gutter, but no sidewalks. The project is approximately 1525 linear feet. CITY OF WEST MEMPHIS 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET CITY OF WEST MEMPHIS WEST MEMPffiS STREET AND CITY SHOP DEPARTMENTS FOR TWO PICK UP TRUCKS June 21, 2007 BIDDEN BID PRICE Ross Ford $ Ford of West Memphis $ 3 Chuck Hutton Chevrolet $ Steve Jones-GM $ Machen Ford & Chrysler $ Steve Jones Chrysler Dodge $ Mike Bennage Chevrolet $?J~~I ~ ~ `~ ~ Wo1lChase Chrysler-Jeep $ O'Reilly Auto Parts $ An Equal Opportunity Employer CITY OF WEST MEMPtIIS 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET CITY OF WEST MEMPHIS WEST MEMPHIS FIItE DEPARTMENTS FOR TWO SPORT UTILITY VEHICLES June 21, 2007 BIDDER BID PRICE Ross Ford $ ~ ~o rn Ford of West Memphis $ 7 ~ . ~~~ ~ ~,~ 0 ~ • ~/ Chuck Hutton Chevrolet $ Steve Jones-GM $ ~ Machen Ford & Chrysler $ Steve Jones Chrysler Dodge $ Mike Bennage Chevrolet $ ~ ~ • ~ C W Q~.~yJ / WolfChase Chrysler-Jeep $ O'Reilly Auto Parts $ An Equal Opportunity Employer Demolition Bid Packet WM-07-01 Davis Contracting Rickey McCall Robert Johnson Williams Diesel Service 401 Lincoln ~ s- ~ 9~ ~ ~ ~fj 236 Shady Grove ~ 6 95 ~ ~~ !~///~ 521 South 10th ~ y ~, ~p~ ~ 603 South 13th _--, ~~~ -- 230 South 15th ~ ~ 95 oZ p~ ~~~j 502 South 16th :- /~~ ~' 519 South 16th h/~ ~~ ~. ~~ ~ ~ ~ ,~c~ 620 South 18th ~ ~~~ ~ ~p~j 313 South 20th ~ ~ a, ~D7j ~~ ,l 601 South 22nd ~ ~ 9 Jc- a ypD ~~~~ 201 Bettis ~6 ~5 ~ ~ ~~~~