February 21, 2008MINUTES
WEST MEMPHIS CITY COUNCIL
February 21, 2008
A regular meeting of the West Memphis City Council was held on Thursday, February 21, 2008 at
1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Mayor Johnson called the meeting to order at 1:40 p.m. Invocation was given by Reverend David
Moose. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson,
City Attomey David Peeples, City Treasurer Frank Martin, and Counalors, James Pulliaum,
Ramona Taylor, Herman Coleman, Marco McClendon, Helen Hams, James Holt, Chester
Peeples, Phillip Carter, Lorraine Robinson, and Clarence Davis. Quorum being present, Mayor
Johnson proceeded with the meeting.
~$
1. Dumpsters
2. Police Department - (2) full size pickup trucks (Crew cab, short wheeled base trucks)
3. Grass cutting - 2008 Municipal Properties
4. Grass Cutting -West Memphis Municipal Airport
5. Grass Cutting and Maintenance -Mid America Industrial Park
All bids were opened and tabulated at 1:00 p.m. Copies of the tabulation sheets were given to the
City Council. Councilor Peeples moved seconded by Councilor Taylor to accept the bids and
refer. (1.) dumpsters to the Public Works Committee, (2) the pickup trucks to the Police
Commission, (3) & (5) the Grass Cutting for Municipal Properties and Mid America Industrial Park
to Administration and (4) Grass Cutting at the Airport to the Airport Commission for final
disposition. Upon voice vote, the voting was unanimous. The motion carried. (See attached)
Mayor Johnson asked that the Police Commission stay immediately after the meeting briefly to
award the bids.
SPECIAL PRESENTATION
Mayor Johnson turned the meeting over to Councilor Lorraine Robinson who gave out special
presentations in honor of Black History Month to members of the media profession. This year in
recognition of battles still waging by African American trailblazers and advances being made in
the media industry, the following individuals were honored by the City of West Memphis (1)
Markova Reed (WREG TV Channel 3 news anchor) (2) T.J. Holmes (CNN news anchor) (3)
Renette MaCargo (joumalism) (4) Patrick Gene (Sports Editor) (5) Lenice Watkins (40 years in
journalism) (6) Falesha Stafford (WLOK 1340 radio personality) (8) Annie Ruth Clark (WAVN
1240 8~ WMQW 1600 -radio personality, (9) Helen Barber (WAVN 1240 8 WMQW 1600 radio
personality and (10) C.W. 8~ Etta Campbell (The Herald -publisher and co-publisher) History
bears out the fact that many whites contributed much to the freedom of African Americans. In this
similar vein, Trip Cook, Evening Times) was also honored.
IM NOTES
Councilor Davis moved seconded by Councilor Taylor to dispense with the reading of the minutes
of February 7, 2008 and approved as presented. Upon voice vote, the voting was unanimous.
OLD BUSINESS
3rd reading of an ordinance waiving competitive bidding for aerial spraying, ground spraying and
other mosquito control efforts, and for other purposes
City Attomey Peeples read the OMinance for the third and final time.
Peeples moved, seconded by Davis to approve the Ordinance. After discussion was held, a roll
call vote was called:
AYES: Taylor, McClendon, Harris, Holt, Peeples, Carter, Robinson, and Davis
NOES: Coleman
Alderman Pulliaum "passed" from voting. The Ordinance was approved and assigned No. 2180.
3`d Reading of an ordinance to ban all real gun replicate toys that doesn't contain the color
mandated identity cap within the City of West Memphis, also to regulate all real gun replicate toy
guns containing the color mandated identity cap to daylight hours (9:00 A.M. - 5:30 P.M.), and
prohibit any toy guns or toy knives on any school campus within the City of West Memphis.
McClendon moved, seconded by Taylor to table the third reading of the ordinance until the next
meeting to allow time for a work session to be called by the sponsors of the orcfinance to critique
the ordinance and recommend all corrections before it is adopted. Motion carried.
2"d Reading An Ordinance to rezone from R-1, Single Family Residential, to Planned Unit
Development (POD), A 4.46 acre tract of land lying in the SW'/. section 11, T-6-N, R-8-E, City of
West Memphis, Crittenden County, Arkansas, located at approximately 1305 West Broadway.
City Attorney Peeples read the Ordinance for the SECOND time.
2ND Reading An Ordinance for the Adoption of the National Electrical Code, 2008 Edition,
providing penalties for violations of such regulation and for other purposes
City Attorney Peeples read the Ordinance for the SECOND time.
NEW BUSINESS There was no new business.
COMMITTEE REPORTS
A8P Commission -Taylor reported January events were reviewed, a reappointment to the
commission was made, which will be on the next agenda for council approval.
Fire Commission -Holt reported personnel issues were discussed and referred to Mayor
Johnson. He also reported that new turnout gear was discussed.
Airport Commission -Robinson reported ETI Corporation (the Airport's engineering firm) is
reviewing the Airport's 5-year Capital Improvement Plan and will be ready for submission to FAA
next month. The Airport and Sprint Nextel are continuing dialogue regarcfing a proposed site of a
cell tower. Paul Luker, City Planner will be responsible for final site review. Lynda Avery, Airport
Manager has been asked by the Airports Division of FAA SW Region to conduct a seminar on
"Effectively Managing a Decade of Airport Growth" during next month's regional meeting in
Dallas, TX.
Park Commission -Holt reported the grand opening of the ball park will be next Tuesday at 5:00.
The first game on the renovated field will be held between West Memphis Senior High School
and Lonoke afterwards.
1. Final Statement of Community Development Block Grant Funds
McClendon moved, seconded by Coleman to amend the Final Statement of Community
Development Objectives and Projected Use of Funds B-2008-MC-05-0009 and Reallocation of
Funds B-2006-MC-05-0009 deleting from Housing Rehabilitation: Police/Code Enforcement
Officer salary. The motion carried by a unanimous vote.
Pulliaum moved, seconded by Taylor to approve the Final Statement of Community Development
Objectives and Projected Use of Funds B-2008-MC-05-0009 and Reallocation of Funds B-2006-
MC-05-0009 as amended. Roll call vote:
AYES: Pulliaum, Taylor, McClendon, Harris, Holt, Peeples, Carter, and Davis
NOES: Coleman and Robinson
The motion carried. (See copy attached)
Having no further business to come before the City Council, Councilor Peeples moved, seconded
by Councilor Coleman to adjourn. Upon voice vote, the voting was unanimous. The meeting
adjourned at 2:25 p.m.
PASSED and APPROVED this ~D+h day of March, 2008.
WILLIAM H. JOH ON, MAYOR
ATTEST:
ILL ARA, CITY CLERK
Minutes prepared by:
Cindy Gree ood, Senior Deputy City Clerk
WEST MEMPHIS, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT
ENTITLEMENT PROGRAM
FINAL STATEMENT OF COMMU1vITY DEVELOPMENT OBJECTIVES
AND PROJECTED USE OF FUNDS
B-2008-MC-OS-0009
AND
REALLOCATION OF FUNDS
B-2006-MC-OS-0009
Introduction:
The U. S Department of Housing and Urban Development (HUD) has designated
the City of West Memphis, Arkansas as an Entitlement City under the Community
Development Block Grant (CDBG) Program as authorized by the Housing and
Community Development Act of 1974, as amended. As an Entitlement City, West
Memphis will receive a specified amount of funds annually for use in carrying out a variety
of auspices of the CDBG Program. West Memphis will be entitled to receive the annual
grant so long as its performance is in accordance with statutory and regulatory
requirements of the CDBG Program and HUD.
This Final Statement of Community Development Objectives and Projected Use of
Funds has been prepazed by and is subject to modification through a process which affords
maximum public accountability and citizen participation. The Community Development
Agency of West Memphis conducted a public hearing on January 14, 2008 to receive
citizen recommendations on the scope of the CDBG Program. A second public hearing
was held on Januazy 28, 2008 to allow citizens the opportunity to respond to the requests
for funding.
The Final Statement was prepazed and made available to the public prior to its
being submitted to the Little Rock Area Office of the U.5. Department of Housing and
Urban Development. The City Council approved the content of the Final Program at its
regular meeting on February 21, 2008. Moreover, copies of this Final Statement. and any
modifications thereto will be available at the offices of the Community Development
Agency of West Memphis, 205 South Redding Street, during normal business hours,
Monday through Friday.
The City of West Memphis looks forward to the Entitlement Community
Development Block Grant Program and hopes to continue providing meaningful site
improvements and various community development activities that aze essential to
revitalizing our neighborhoods and providing benefits primarily for low and moderate
income persons within the community. The City recognizes that there aze needs for
community development and public improvements in many parts of West Memphis and
that there aze not sufficient funds available to satisfy all, or even a majority of these
acknowledged needs. The City continues to strive toward implementation of a well
conceived community development program that truly maximizes benefits for low and
moderate income persons and/or eliminates slum and blight and prevents the recurrence of
blighting influences.
Statement of Community Development Objectives:
The following community development objectives will be addressed through
implementation of the CDBG Entitlement Program.
1. To improve housing conditions available in the community, especially those
which provide housing for low and moderate income persons.
2. To provide for public facilities improvements including street projects,
drainage projects and neighborhood facilities in areas that are concentrated
with low and moderate income persons.
To minimise displacement of site occupants through the carrying out of
projects and activities, recognizing that should displacement occur, technical
and financial assistance to relocate the displacee in replacement housing within
his/her economic means will be provided in accordance with the stipulations of
the Uniform Relocation Assistance and Real Property Acquisition Act of 1970.
Projected Use of Funds:
The City of West Memphis will receive $417,073 under the FY2008 Year CDBG
Entitlement Program. If less than this amount is received, the costs and scope of the
projects described herein will be adjusted accordingly. An alternative would be to
eliminate all or part of one or more projects from the proposed program. If more than this
amount is received, the additional funds will be added proportionately to the line items
described herein where such funds will remain until or unless they are required for another
project activity.
The following activities have been designed and will be implemented within the
proposed FY2008 Program by the Community Development Agency based upon
previously approved and planned activities and citizen involvement. It is understood that
these activities may be revised in the future by the City Council of West Memphis,
Arkansas as a result of the continuing citizen participation planning process.
FY2008 Proposed Activities
Public Facilities and Improvements:
Polk Street -Phase I:
Engineering and desi~n for street reconstruction
Location: South 15 Street to South 18~' Street
Regulatory Citations:
Eligibility: 24 CFR 570.201(c)
National Objectives: 24 CFR 570.208(a)(1)
Funding: $ 30,000
Community Facility:
Design and construction of neighborhood center
Location: to be determined /will be in a low to
moderate income area
Regulatory Citations:
Eligibility: 24 CFR 570.201(c)
National Objectives: 24 CFR 570.208(a)(1)
Funding: $ 70,000
Economic Development:
Design and development of job creation incubator
Location: to be determined
Regulatory Citations:
Eligibility: 24 CFR 570.203
National Objectives: 24 CFR 570.208(4)
Funding: $ 50,000
* NOTE: If either of the above designated projects fail to get underway in a
timely manner, these funds may be re-allocated by the City Council
to the ongoing activities of housing rehabilitation, demolition and/or
public facilities.
Housing Rehabilitation:
Continuation of the housing rehabilitation program in which a maximum of
$20,000 is expended on the rehabilitation for elderly/handicapped low and
moderate income homeowners, and the
o~n.e.~.oL t of d
h
Fe.brkary 2 1 ~ r
2uo 6 ~ '
Location: city wide
Regulatory Citations:
Eligibility: 24 CFR 570.202
National Objectives: 24 CFR 570.208(a)(3)
Funding: $ 100,000
Demolition and Clearance:
Demolition of vacant dilapidated structures and clearance of
structure and lot.
Location: city-wide
Regulatory Citations:
Eligibility: 24 CFR 570.201(d)
National Objectives: 24 CFR 570.208(b)(2)
Funding: $ 84,073
Program Administration and Planning:
Administrative costs related to planning, oversight, management
and implementation of the program.
Location: not applicable
Regulatory Citations:
Eligibility: 24 CFR 570.206
National Objectives: not applicable
Funding: $ 80,000
Fair Housing:
Contribution to the Community Housing Resources Board to
further fair housing efforts within the City.
Location: city wide
Regulatory Citations:
Eligibility: 24 CFR 570.206(c)
National Objective: not applicable
Funding: $ 3,000
Total FY2008 CDBG Program: $ 417,073
FY2006 Reallocation of Funds
The Public Facilities and Improvements activity of engineering, drainage and street
reconstruction in the amount of $70,000 was not expended on the Ross Street
Improvements. The City Council made the decision to use City funds to initiate and
complete this project.
These funds will be re-allocated to housing rehabilitation which is an ongoing activity
within the B-2006 grant.
Housing Rehabilitation:
Continuation of the housing rehabilitation program in which a maximum of
$20,000 is expended on the rehabilitation for elderly/handicapped low and
moderate income homeowners, and the
Police /Code Enforcement Officer to inspect for code violations and
enforcement of codes in deteriorating or deteriorated areas when such
enforcement together with public or private improvements, rehabilitation or
services to be provided may be expected to arrest the decline of the area.
Location: city wide
Regulatory Citations:
Eligibility: 24 CFR 570.202
National Objectives: 24 CFR 570.208(a)(3)
Funding: $ 70,000
The previous items constitute the use of the CDBG funds as of the date of this Statement.
In submitting this Statement to the U. S. Department of Housing and Urban Development,
the City of West Memphis certifies that these activities have been selected with maximum
feasible benefits to persons of low and moderate income. The public facilities
improvements are all located in geographic areas that are comprised predominately of
residents of low and moderate income.
Effectiveness:
The Final Statement of Community Development Objectives and Projected Use of
Funds has been prepared in light of the previous public hearings and input from members
of the West Memphis City Council. Citizens are invited to comment on this Statement by
sending their comments to the Community Development Agency of West Memphis, 205
South Redding Street, West Memphis, Arkansas 72301.
Copies of the Final Statement are available for public inspection and review during
normal business hours, Monday through Friday, in the Community Development Agency
offices.
Various recommendations and comments or suggestions that are made as a result
of citizen review of this statement as appearing in the West Memphis Evening Times will
be forwarded to the City Council for the Council's consideration. The Final Statement
will remain in full force .and effect for the duration of the CDBG Program, or until it is
modified or amended by the City Council.
As with previous Community Development Block Grant Programs, the
Community Development Agency of West Memphis will administer the CDBG Program
on behalf of the City of West Memphis.
William H. Johnson, Mayor
City of West Memphis, Arkansas
CITY OF WEcST MEMPHIS
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500
BID TABLUATION SHEET
City of West Memphis Police Department
Bid opening for February 21, 2008
Two (2) 2008 or newer Full size crew cab short wheel base pickup trucks
BIDDER
Ford of West Memphis
Mike Bennage Chevrolet
BID PRICE
aL~?~Q
$ ~ 7~'~~
Steve Jones Chevrolet
Steve Jones Chrysler, Dodge Jeep
Ross Ford
Chuck Hutton Chevrolet
Machen Ford and Chryslser
WolfChase Chysler-Jeep
Holly Chevrolet
$ ~ 3'3, ~ ~
An Equa! Opportunity Employer 5
CITY OF WEST MEMPHI6
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500
CITY OF WEST MEMPHIS
Bid Tabulation sheet For February 21, 2008
West Memphis Municipal Airport Grass Cutting
BIDDER
Buddy Lawn Service
T.C. Lawn Care ,~iJ
Bill Barnett Custom Grass
R & R Lawn Care
R.C. Landscaping
BID PRICE
$ S~ C ad~~~~,~
$
Hardin Landscape, Lawn,& Irrig. $ ,
Pro-Turf Management ~ 3~l e~~~ `~ $~~_~_(~• '~'~ 54a _, ~ w~
Marshall Parker
O'Neal Cut Grass
Boyd Lawn- Service
Chris McElroy
All In One Lawn care Services
An Equal Opportunity Employer
CITY OF WEST MEMPHIS
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500
CITY OF WEST MEMPHIS
Bid Tabulation sheet For February 21, 2008
West Memphis Municipal Properties Grass Cutting
BIDDER
Buddy Lawn Service
T.C. Lawn Care
Bill Barnett Custom Grass
R & R Lawn Care
R.C. Landscaping
Hardin Landscape, Lawn,& Irrig.
Pro-Turf Management
Marshall Parker
O'Neal Cut Grass
Boyd Lawn Service
Chris McElroy
All In One Lawn care Services
BID PRICE
$ ~Z~ ` ~~
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An Equal Opportunity Employer
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CI'~I'Y Off' W~c~~' M~MI~KIc~
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500
CITY OF WEST MEMPHIS
Bid Tabulation sheet For February 21, 2008
West Memphis Mid-America Industrial Park Grass Cutting
BIDDER
Buddy Lawn Service
T.C. Lawn Care
Bill Barnett Custom Grass
R & R Lawn Care
R.C. Landscaping
Hardin Landscape, Lawn,& Irrig.
Pro-Turf Management
Marshall Parker
O'Neal Cut Grass
Boyd Lawn Service
Chris McElroy
All In One Lawn care Services
BID PRICE
$ ~~'~ ~a ~
$ aX.'f
An Equal Opportunity Employer
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