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April 3, 2008MINUTES WEST MEMPHIS CITY COUNCIL April 3, 2008 A regular meeting of the West Memphis City Council was held on Thursday, April 3, 2008 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to osier at 1:33 p.m. Invocation was given by Reverend David Moose of Rosewood Methodist Church. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin, and Councilors, Helen Harris, James Holt, Chester Peeples, Lorraine Robinson, Clarence Davis, James Pulliaum, Ramona Taylor, and Herman Coleman. Absent: Marco McClendon and Phillip Carter. Quorum being present, Mayor Johnson proceeded with the meeting. Bids for the West Memphis Utilities (1) material handling bucket truck, (2) concrete work at West Memphis Utility fueling station, (3) 1 - 2008 hi pressure sewer flush truck and (4) rehab elevated water tank were opened and tabulated at 1:00 p.m. Copies of the tabulation sheets were given to the City Council. Councilor Peeples moved seconded by Councilor Taylor to accept the bids and refer to the West Memphis Utility Commission for final disposition. Upon voice vote, the voting was unanimous. The motion carried. (See attached) Mayor Johnson issued a Proclamation for Fair Housing Month proclaiming the month of April, 2008 as Fair Housing Month. Ramona Taylor accepted the ProGamation on behalf of the City Council and citizens supporting fair housing. MINUTES Councilman Pulliaum moved seconded by Councilwoman Taylor to dispense with the reading of the minutes of March 20, 2008 and approve as presented. Upon voice vote, the voting was unanimous. Mayor Johnson welcomed the 2008 Crittenden County Junior Leadership Group who consisted of 9"' graders from the Junior High Schools in Marion and West Memphis. Ramona Taylor introduced each particppant and told what ward they represented. Mayor Johnson introduced Francis Young from Wonder Jr. High as the "Jr. Leadership elected Mayor of the Day". OLD BU81NES8 3`~ Reading An Ordinance to establish compensation for City Clerk and City Treasurer positions for the City of West Memphis City Attomey Peeples read the Ordinance for the THIRD AND FINAL time. Pulliaum moved, seconded by Robinson to approve the Ondinance. Discussion was held. Davis said because of the financial situation the city is in, he could not vote for it. Robinson stated as one of the sponsors she wanted it to be on recorcl that the purpose of the ordinance was to get the position of City Treasurer and City Cleric's salary parity to the City Council's salary. Roll call vote: AYES: Hams, Robinson, Pulliaum NAYS: Holt, Peeples, Davis, Taylor PASS: Coleman The motion to approve the Ordinance failed. NEW BUSINESS Alderman Robinson moved, seconded by Alderman Pulliaum to suspend the rules and read the title only of Resolution R-1, R-2, O-1 and O-2. The motion carried by unanimous vote. R-1 A Resolution of the City Council of West Memphis certifying local government endorsement of to participate in the Tax Badc Program (as authorized by Section 15-4- 2706(d) of the Consolidated Incentive Ad of 2003.) City Attomey Peeples read the Resolution and filled in the blanks with J.M. Smuckgrs Co./DSC Logistics located at 3271 Infinity Parkway. Taylor moved, seconded by Robinson to approve the amendments. The motion carried by unanimous vote. City Attorney Peeples read the Resolution as amended. Taylor moved, seconded by Robinson to approve the Resolution as amended. Mayor Johnson explained the City of West Memphis has been honored by an extremely well known national concern to locate in the City of West Memphis, the J.M. Smuckers Company. He said the Resolution approved as an incentive for them to locate here; the State of Arkansas gave them a sales tax exemption on the equipment they purchase locally for their new facility. The Resolution was approved by unanimous vote and assigned No. 1884. R-2 A Resolution to change the West Memphis Comprehensive Plan from Industrial to (PUD) Planned Unit Development for certain described property located on Hwy 77. City Attorney Peeples read the Resolution. Pulliaum moved, seconded by Taylorto approve the Resolution. The motion carried by unanimous vote and was assigned No. 1885. O-1 An Ordinance to rezone a 6.18 acre parcel in the City of West Memphis, located at approximately 705 Hwy 77, from I-1, limited Industrial to (PUD) Planned Unit Development City Attorney Peeples read the Ordinance for the FIRST TIME. O-2 An Ordinance waiving competitive bidding for the construction of infrastructure improvements financed through an ADAEC Grant for the location of a certain warehousing/distribution project, and for other purposes Peeples moved, seconded by Taylor to add the emergency clause, section 3. Motion carried. City Attomey Peeples read the Ordinance for the FIRST TIME. Pulliaum moved, seconded by Taylor to suspend the rules and the Ordinance be placed on its second reading. The motion carried. City Attorney Peeples read the Ordinance for the SECOND TIME. Pulliaum moved, seconded by Holt to further suspend the rules and the Ordinance be placed on its THIRD READING. The motion carried. City Attomey Peeples read the Orclinance for the THIRD AND FINAL time. Robinson moved, seconded by Coleman to amend the Ordinance and add the name of the company J.M. Smuckers Co./DSC Logistics to the Ordinance. The motion carried. Pulliaum moved, seconded by Taylor to approve the Ordinance as amended. Roll call vote: AYES: Hams, Hoft, Peeples, Robinson, Davis, Pulliaum, Taylor and Coleman NAYS: None The motion carried. Taylor moved, seconded by Pulliaum to adopt the emergency clause, section 3. The motion carried unanimously and the Ordinance was assigned No. 2184. Mayor Johnson explained this company is so well known and highly respected that the State of Arkansas agreed to contribute $500,000 to be used for infrastructure on this project. The money will come to the City of West Memphis and West Memphis will pay the contractor. Mayor Johnson recognized Van Spear, Saig Realty and Ward Wimbish, Economic Development Director, for putting in countless hours on this project. He also recognized Keith Ingram who was instrumental in the relationship between the state and the city and getting the $500,000. COMMITTEE REPORTS Aldervvoman Taylor reported the Police Commission recommended Mayor Johnson talk to the school district about increasing their portion of the school resource officers from 25% to 50°~. They discussed the recruitment and retention efforts to recruit more officers are to schedule another full council work session in a few weeks. They approved creating two supervisory positions in dispatch, which will make a total of three, one per shift. They accepted the State Contract Bid for the police vehicles, 4 Crown Victoria's and 2 Dodge Chargers. The department is looking into Dodge Chargers instead of Crown Vic's to see if they are a better long term choice. They received a report from Internal Affairs. There are seven openings and thirteen applicants underwent testing on Tuesday. Taylor moved seconded by Davis to approve creating two additional Dispatch Supervisor positions in the Police Department. The positions are to be filled by existing employees and will not require an increase in the department budget. Motion carried. Alderman Pulliaum reported the Neighborhood Center is not booking any more events so they can do the necessary improvements to get the planned programs in place. PERMISSION REQUESTS Taylor moved, seconded by Davis to approve the Planning Commission Recommendations as presented. The motion carried. (See attached) Having no further business to come before the City Council, Taylor moved, seconded by Davis to adjourn. Upon voice vote, the voting was unanimous. Junior Leadership "Mayor for the Day" Francis Young adjourned the meeting at 2:05 p.m. PASSED and APPROVED this I 1 t h day of April, 2008. WILLIAM H. JOHNSON, YOR ATTEST: I PARR, CITY CLERK Minutes prepared by: Cindy Gree ood, Senior Deputy City Clerk t,~esr ,M c /i • ~• CITY OF WEcST MEMPtIIs PLANNING AND DEVELOPMENT 205 S. Redding • P.O. Box 1728 • West Memphis. Arkaneas 72303 • (870) 732-7520 • Fax (870) 732-7650 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: Mazch 28, 2008 RE: Recommendations from the regulaz scheduled Planning Commission meeting held on Wednesday, Mazch 19, 2008, to the Mayor and City Council, on Thursday, Apri13, 2008. I. Comarehensive Plan Chance, Case# COMP-02-08 -The Planning Commission recommended to approve the Comprehensive Plan Change from Industrial to Planned Unit Development, for the property owner Mr. Scott Ferguson, for the property located at approximately 705 Hwy 77. (Resolution in aacket) II. Rezone. Case# RZ-02-08 -The Planning Commission recommended to approve the rezone request for Mr. Scott Ferguson, for the property located at approximately 705 Hwy 77 and containing 6.18 acres, from I-1, Limited Industrial to Planned Unit Development. (Ordinance in packet) III. Renlat of Lot 5. Taylor-Hemenway Subdivision. Case# SD-Ol-08 -The Planning Commission recommended to approve the replat of Lot 5, Taylor- Hemenway Subdivision, for the property owners. This property is located at approximately 1599 -1601 N. 6~' Street. Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer. An Equal Opportunity Employer FERGUSON n~ O rn ~ ? 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Box 1868 • 604 East Cooper (870) 735-3355 • Fax (870) 732-7623 West Memphis, Arkansas 72303 Repair and Repainting of a Steel 1,000,000 Gallon Water Storage Tank Leher Painting Enterprises 167-A Hwy. 89 North ~ (,~ ~ ~ ~ '~ "~ !~ Ma lower, AR 72106 ` TMI Coatings, Inc. 3291 Terminal Drive / St. Paul, MN 55121 ~ (.D C~~ ~W ~ Phoenix Tank Services 7435 Woodshire Road }~ ~,, Mem his, TN 38125 "' ~~ ~ ~Sa a'! Utility Service Co., Inc. ~ P.O. Box 1350 ~ ~ ~~ (f~ - Per , GA 31069 ~ An Equal Opportunity Employer West Memphis Utility Commission P. O. Box 1868 604 E. Coo er P West Memphis, Arkansas 72303 1868 (870) 732-7509 Fax (870) 732-7621 4/3/2008 CONCRETE WORK FOR FUEL ISLAND FOWLER CONCRETE FINISHING .~ ~p °~ , ~~Q.-Q~ 1326-1 S. AVALON WEST MEMPHIS, AR 72301 RAZORBACK CONSTRUCTION CO 516 S. WOODS WEST MEMPHIS, AR 72301 NO BID FRANK A. ROGERS & CO. INC. 508 S. WOODS WEST MEMPHIS, AR 72301 n West Memphis Utility Commission P. O. Box 1868 604 E. Cooper West Memphis, Arkansas 72303-1868 (870) 732-7509 Fax (870) 732-7621 4/3/2008 MATERIAL HANDLING BUCKET TRUCK ALTEC INDUSTRIES, INC. ,,3~i ~1C~rc.~ ~~ G9(~~~0~% 1730 VANDERBILT ROAD BIRMINGHAM, AL 35202 TEREX UTILITIES SOUTH ~ ~'3~f 27`~ ~ ~ U 142 GEMBLER ROAD SAN ANTONIO, TX 78219 ?~T~-( -~- 4/3/2008 West Memphis Utility Commission P. O. Box 1868 604 E. Cooper West Memphis, Arkansas 72303-1868 (870) 732-7509 Fax (870) 732-7621 2008 HI PRESSURE SEWER FLUSH TRUCK INSTRUMENT & SUPPLY INC. 141 TECHNIC CIRCLE HOT SPRINGS, AR 71901 SCRUGGS EQUIPMENT CO 1940 CHANNEL AVE. MEMPHIS, TN 38113 SCRUGGS EQUIPMENT CO 1940 CHANNEL AVE. MEMPHIS, TN 38113 dUi t)0~ . 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