1922ORDINANCE NO. (~~
AN ORDINANCE TO AMEND SECTION 3.08.030 OF THE WEST
MEMPHIS MUNICIPAL CODE REGARDING THE PROCEDURE FOR
OPENING COMPETITIVE BIDS AND FOR OTHER PURPOSES.
WHEREAS, Section 3.08.030 of the West Memphis Municipal Code presently requires
that competitive bids be opened and read in a city council meeting prior to being referred to the
appropriate authority for disposition; and
WHEREAS, the City Council desires to amend this procedure to permit competitive bids
to be opened prior to City Council meetings provided the bids are tabulated and such bid
tabulation is presented to the City Council prior to the close of the meeting;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS, THAT:
SECTION 1. Section 3.08.030 of the West Memphis Municipal Code is hereby amended
to read as follows:
Where the amount of expenditure for any purchase or contract exceeds the sum of
ten thousand dollars the mayor, or the mayor's duly authorized representative, shall
invite competitive bids thereon by legal advertisement in any local newspaper. Bids
received pursuant to said advertisement shall be opened and read in a city council
~ ~ meeting nr, if specified ire such advertisemer7t, bids recei~~ed may he opened ar2d
read thirn~ mirrute.r prior to any regular or called city council nzeetif~g provided
the bids received are tabulated and such bid tabulation is presented to the city
c.•ourrc•il meetingp~•iw• to the close of~the meeting by the mayor or the mayor's duly
authorized representative and copies of the bids shall be filed in the city clerk's
office. The bids shall be referred to the mayor, and any committee appointed by the
mayor or city council, for their review and disposition. The contract shall be
awarded to the lowest responsible bidder; provided the mayor, and any committee
designated to review bids, may reject any and all bids received. A copy of the bid
summary sheet shall be attached to the invoice when it is presented for payment.
SECTION 2. All ordinances or parts of ordinances in conflict herewith are hereby
repealed to the extent of any such conflict.
PASSED AND APPROVED this ~_ day of ~p~,~ ~,,,, , 2000.
WILLIAM H. JOHNSON, MAYOR
ATTEST:
PHI IP P ,CITY CLERK
SPONSORED BY:
,~ ~~ ~~
RECEIVED
CITY CLERKS OFFICE
DATE - ~-~ ep~0`~ ~~' ~O qy
FROM- jZ~~~.
! .:.
ORDINANCE NO. ~~ol
AN ORDINANCE ESTABLISHING A PROCEDURE FOR PURCHASING, SALE, OR
EXCHANGE, OF PROPERTY IN COMPLIANCE WITH ACT NO. 812 OF 1995 AND
ARKANSAS CODE 14-58-303 THROUGH 14-58-305; REPEALING ORDINANCE
NOS. 1225, 1362, 1380 AND 1384.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS,
ARKANSAS:
Section 1. That Ordinance Nos. 1225, 1362, 1380 and 1384 are
hereby repealed.
Section 2. That the Mayor, or the Mayor's duly authorized repre-
sentative shall have exclusive power and responsibility of making
purchases of all supplies, apparatus, equipment and materials for
the City of West Memphis, Arkansas, where the total expenditure
therefor is one thousand ($1,000.00) dollars or less.
Section 3. That all purchases for the City of West Memphis,
Arkansas, of supplies, apparatus, equipment where the expenditure
therefor is in excess of one thousand ($1,000.00) dollars but
ten thousand ($10,000.00) dollars or less shall be made by the
Mayor, or the Mayor's duly authorized representative after the
securing of quotation bids thereof. A written List of the quota-
tion bids obtained shall be attached to the invoice when it is
presented for payment.
Section 4. That where the amount of expenditure for any purchase
or contract exceeds the sum of ten thousand ($10,000.00) dollars
the Mayor or the Mayor's duly authorized representative, shall
invite competitive bids thereon by legal advertisement in any
local newspaper. Bids received pursuant to said advertisement
shall be opened and read in a City Council meeting by the Mayor
or the Mayor's duly authorized representative and copies of the
bids shall be filed in the City Clerk's office. The bids shall
be referred to the Mayor, and any committee appointed by the
Mayor or City Council, for their review and disposition. The
contract shall be awarded to the lowest responsible bidder;
provided the Mayor, and any committee designated to review bids,
may reject any and all bids received. A copy of the bid summary
sheet shall be attached to the invoice when it is presented for
payment.
Section 5. That the Mayor, or the Mayor's duly authorized repre-
sentative, may approve for payment out of any funds previously
appropriated for that purpose, or disapprove any bills, debts or
liabilities, where the total expenditure therefor is fifty thou-
sand_($50,000.00) dollars or less. Provided, however, the
Mayor's approval of expenditures for bonded indebtedness, pur-
chase of electric power,.payment of taxes and payment to Critten-
den County for sales tax distributions shall not be restricted to
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the above limitation. The payment or disapproval of any bills,
debts or liabilities not covered by a previous appropriation and
those that exceed the above limitation shall require confirmation
of the City Council.
Section 6. That no supplies, materials or equipment shall be
sold without receiving competitive bids thereof; provided, howev-
er, if the Mayor shall certify in writing to the governing body
that in the Mayor's opinion, the fair market value of such item
or lot (to be disposed of in one unit) is less than five thousand
($5,000.00) dollars, the same may be sold by the Mayor without
competitive bidding.
section 7. All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
PASSED AND APPROVED this ~]~_ day of ~~PTeY1.L~R , 1995.
ATTEST: C~ ~~
MAYOR
CI CL
SPONSORED BY;
~~
MAYOR
n
RECEIVED
CITY CLERK OFFICE
DATE , /Sd./~-~