October 2, 2008MINUTES
WEST MEMPHIS CITY COUNCIL
OCTOBER 2, 2008
A regular meeting of the West Memphis City Coundl was held on Thursday, October 2, 2008 at 1:30
p.m. in the City Coundl Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Reverend David
Denton of Calgary Baptist Church. Phillip Para, City Clerk, called the roll. Those present were: Mayor
William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: James
Holt, Chester Peeples, Lorraine Robinson, Clarence Davis, Ramona Taylor and Helen Hams. Absent:
Councilors: Phillip Carter, James Pulliaum, Herman Coleman, and Marco McClendon. Quorum being
present, Mayor Johnson proceeded with the meeting.
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Bids for the 2008 Asphalt Overlay Program were opened by Eddie Bravely, Engineer at 1:00 p.m. and
copies of the tabulation were given to the City Council. The City Council accepted the bids. Mayor
Johnson asked the full Council to stay immediately after the meeting and awaM the bids due to there
not being enough members of the Public Works Committee present to meet.
Mayor Johnson presented a Prodamation to representatives of the Families in Transition proclaiming
the month of October, 2008 as Domestic Violence Awareness Month. Executive Director, Marla Peden
accepted the Prodamation and thanked the Mayor and City Council for their support.
MIN T
Councilor Peeples moved, seconded by Councilor Davis to dispense with the reading of the minutes of
September 18, 2008, and approve them as submitted. Upon voice vote, the voting was unanimous.
OLD BUSINESS
NEW BUSINESS
Taylor moved, seconded by Robinson to suspend the rules and read the titles only of R- 1 and R-2.
Motion carved.
R-1 A Resolution adopting the Natural Hazard Mitigation Plan for the City of West Memphis in
Crittenden County Arkansas
City Attorney Peeples read the Resolution. Taylor moved, seconded by Peeples to adopt. Motion
carried. The Resolution was assigned No. 1898.
R-2 A Resolution of the City Council of West Memphis, Arkansas, certifying local government
endorsement of Consolidated Container Company to partidpate in the Tax Badc Program (as
authorized by Section 15-4-2706 (d) of the Consolidated Incentive Ad of 2003)
City Attorney Peeples read the Resolution. Taylor moved, seconded by Robinson to adopt. Motion
carried. The Resolution was assigned No. 1899.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AMENDMENT #1
Taylor moved, seconded by Davis to approve. Motion carried by unanimous vote. (See attached)
COMMITTEE REPORTS
A8P Commission -Taylor reported the ASP Commission met and received reports from Tourism and
the Auditorium. They approved working with Main Street on purchasing banners for the holidays for
the blocks of 15"' through the 19"'.
Public Works Committee -Hams reported they talked to manager from Wal-Mart and they have
agreed to help with the recycling program put together by Mr. and Mrs. Gatewood. So far they have
collected 13,000 lbs. of cardboard 8 various metals. They are working on getting their 501-C3 license
and their purpose is to provide scholarships to young people to attend Mid South Community College.
Alderwoman Taylor requested they have some information to give to the public by next meeting so that
those interested in recycling will know what they can recycle and where to take it. Anyone wanting
more information may contact Mr. Gatewood at 901-864-2432.
PERMISSION REQUESTS
Mayor Johnson said the Evening Times is not going to sponsor a political forum this year. He was
approached by some individuals requesting the use of the City Coundl Chambers to have a political
forum with former State Representative Steve Jones moderating. Robinson moved, seconded by
Davis to allow the use of City Hall on October 18the from 3:00 until 6:00. The motion carried.
Having no further business to come before the City Council, Councilor Taylor moved, seconded by
Councilor Davis to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at
2:05 p.m.
PASSED and APPROVED this 1 (o+ ti day of October, 2008.
WILLIAM H. JOHNSON, MAYOR
ATTEST:
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P IP PARA, CITY CLERK
Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk
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West Memphis 2008 Overlay and Street Improvement Program
BASE BID ITEMS
Bidder agrees to perform all the improvements for work described in the specifications and shown on the
plans for the following unit prices.
ITEM QTY DESCRIPTION
NO.
1. 2,981 Tons ACHM Surface Course (PG64-22)
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Dolls per Ton
2. 550 S.Y. Cold Milling Asphalt Pavement
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Dollars p Square Yard
f 3. 2,500 L.F. 4" Yell ~ Reflect~ori-z~ed~Pavement Marking
I Dol ars p r Linear Foot
4. 2,500 L.F. 4" Whte Reflect~~/goriL~zed Pavement Marking
C G~-"_ _
lars er Linear Foot
UNIT PRICE TOTAL AMOUNT
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2~ tx~
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$ ~ 8~ $ ~ ~ ~
T .~O 7 00 7 ~_
otal Base Bid $
(Amounts are to be shown in bother words and figures. In case of discrepancy, the amount shown in words will govern.)
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Community Development Block Grant Program
B-2007-MC-OS-0009
Amendment #1
The principal purpose of this amendment is to reallocate funds to a specific activity that
is currently part of the grant listed above.
This amendment will allow housing rehabilitation needs to be addressed in the low to
moderate income areas of West Memphis, and will also assist in obtaining the timeliness
spending ratio as required by the U. S. Department of Housing and Urban Development.
Provisions of Amendment #1:
The B-2007-MC-OS-0009 program is hereby revised and amended to wit:
The amount of $75,000 initially allocated to the Demolition and
Clearance activity will be transferred to the Housing Rehabilitation
activity.
Date Approved: OCZo~P, v~,y o5(~~
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William H. Johnson, Ma or
Att
illi a, City Clerk
RECE~~ED
City Clerk's Office $
Date/Time ~ 5 fl
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