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November 20, 2008MINUTES WEST MEMPHIS CITY COUNCIL NOVEMBER 20, 2008 A regular meeting of the West Memphis City Council was held on Thursday, November 20, 2008 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Reverend Gary Hair of Calvary Baptist Church. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attomey David Peeples, City Treasurer Frank Martin and Councilors: Lorraine Robinson, Clarence Davis, James Pulliaum, Ramona Taylor, Marco McClendon, James Holt, and Chester Peeples. Absent: Aldermen Hannan Coleman, Phillip Carter and Helen Harris. Quorum being present, Mayor Johnson proceeded with the meeting. ~~ Bids for the Public Works Department - 2009 Annual Supply Bids were opened at 1:00 and copies of the bid tabulation were given to the City Council. Peeples moved, seconded by Taylor to accept the bids and refer to Public Works Committee for disposition. Motion carried. MINUTES Councilor Robinson moved, seconded by Councilor McClendon to dispense with the reading of the minutes of November 6, 2008, and approve them as submitted. Upon voice vote, the voting was unanimous. 4LD BUSINESS 2nd Reading of an Ordinance approving the hiring of members of the West Memphis Police Department and the West Memphis Fire Department to pertorm cutoff services for the West Memphis Utilities and for other purposes. McClendon moved, seconded by Taylor to table the Orciinance indefinitely. The motion carried NEW BUSINESS Pulliaum moved, seconded by Taylor to suspend the rules and R-1 and O-1 through O-9 be read by title only. Motion carried. R-1 A Resolution certifying the amounts of liens imposed on certain properties for demolition contracted by the City of West Memphis pursuant to Ortiinance 1141 City Attomey Peeples read the Resolution. McClendon moved, seconded by Robinson to approve. Mayor Johnson said this lien was for the demolition of the Nic Nac and they were trying to get the lien in place before the property was sold. The motion carried and the Resolution was given No. 1900. O-1 An Ordinance approving the hiring of members of the West Memphis Police Department and the West Memphis Fire Department and other City Employees to pertorm cutoff services for the West Memphis Utilities and for other purposes City Attomey Peeples read the Ordinance for the first time. McClendon moved, seconded by Pulliaum to suspend the rules and the Ordinance be placed on its second reading. The motion carried by unanimous vote. City Attorney Peeples read the Ordinance for the second time. Pulliaum moved, seconded by Robinson to further suspend the rules and the Ordinance be placed on the third and final reading. Motion carried by unanimous vote. City Attomey Peeples read the Ordinance for the thircf and final time. Pulliaum moved, seconded by Robinson to approve the Ordinance. The Ordinance was approved by a unanimous vote and assigned No. 2201. O-2 An Ordinance waiving competitive bidding for the purchase of the Ocean Systems Dtective Software System, and for other purposes. City Attomey Peeples read the Ordinance for the first time. Pulliaum moved, seconded by Taylor to suspend the rules and the Ordinance be placed on its second reading. The motion carried by unanimous vote. City Attomey Peeples read the Ordinance for the second time. Robinson moved, seconded by McClendon to further suspend the rules and the Ordinance be placed on the third and final reading. Motion carried by unanimous vote. City Attomey Peeples read the Ordinance for the third and final time. Pulliaum moved, seconded by Taylor to approve. Mayor Johnson said this system would be 100°~6 paid by a Homeland Security Grant. The Orriinance was approved by a unanimous vote and assigned No. 2202. O-3 A Ordinance to authorize Aldermen and member of the City Council to purchase services from Taz Tyrone doing business as Acme Pest Management Company City Attomey Peeples read the Ordinance. Peeples moved, seconded by McClendon to suspend the rules and the Ordinance be placed on its second reading. Motion carried. City Attomey Peeples read the Ordinance for the SECOND TIME. O-4 An Ordinance to waive competitive bidding on professional accounting services, and for other purposes City Attomey Peeples read the Ordinance for the FIRST time. O-5 An Ordinance to waive competitive bidding for the purchase of motor fuel, and for other purposes City Attorney Peeples read the Ordinance for the FIRST time. O-6 An Ordinance waiving competitive bidding on life insurance for city employees with MetLife, and for other purposes. City Attomey Peeples read the Ordinance for the FIRST time. O-7 An Ordinance to waive competitive bidding for Economic Development Services, approving a contract between the City of West Memphis and the West Memphis Chamber of Commerce, and for other purposes. City Attomey Peeples read the Ordinance for the FIRST time. O-8 An Ordinance waiving competitive bidding for the professional consulting services in regulatory and other matters to be provided by David Wilson, and for other purposes. City Attomey Peeples read the Ordinance for the FIRST time. O-9 An Ordinance waiving competitive bidding for the professional consulting services in regulatory and other matters to be provided by A.J. Rowe and Associates, Inc., and for other purposes. City Attorney Peeples read the Ordinance for the FIRST time. COMMITTEE REPORTS Budget Committee -McClendon reported they discussed the deficit and after meeting with Mayor Johnson and City Treasurer Frank Martin, they were able to balance this year's budget using funds from the Narcotics Fund and the E-9-1-1. Friday, November 28"' the City Counal is to meet at City Hall at 9:00 a.m. to receive the 2009 Budget. Mayor Johnson said the reason they are meeting Friday the 28th is because it is required by state law that the Mayor presents a budget to the City Council by December 1~t. Personnel Committee -Davis reported as of November 1 ~ the work team at Crittenden Regional Hospital is taking over the Workmen's Comp Claims. Dr. Denton is in charge. Coast to Coast Medical will continue to handle pre-employment and drug testing. Utility Commission -Davis reported the commission approved the revisions to the Identity Theft 8 Red Flag Program and a committee has been formed to outline the program including John Rimmer, Ron Johnson, Terri Fitzgerald, Frank Martin and Judy Moore. They heard one citizen's complaint which was denied. The Commission met immediately after for a mandatory safety meeting. Airport Commission -Robinson reported they reviewed the 2009 draft budget and approved a submission of a balance operating budget of $2,233,550 to the Finance Diredor. Airport Manager Lynda Avery updated the Commission on proposed legislation by TSA which will place additional security requirements on General Aviation Airports if passed. She read two comments from the airports email complementing the good service our airport has. CITIZEN REQUESTS David Moose - 824 Pryor -thanked the Mayor and City Council for making City facilities available for worthy public events such as the recent "Meet the Candidates'" Forum and tonight's vocal and bank concert featuring the music of "The Greatest Generation" and next Monday's Community Thanksgiving service featuring the adult choir of Old St. Paul Missionary Baptist Church and a message from Brother Lee Crawford, chaplain of the 8th Street Mission for Jesus Christ. He encouraged the citizens of Wards 2 and 5 to vote in the runoff election next Tuesday. He and his wife wished Mayor Johnson a very Happy Birthday this Saturday. Business after Hours is tonight from 5:00 until 7:00 at Accent Flowers and Gifts. Mayor Johnson announced West Memphis Blue Devils will be playing Texarkana in West Memphis tomorrow night at 7:30 p.m. in the second round of the state football playoffs. Ramona Taylor reported on behalf of the Main Street Board the Main Street has resubmitted the application for West Memphis to become a Preserve America Community. When that is approved, it will allow West Memphis to become eligible for grant opportunities, particularly for the Broadway District. Also, Main Street is working with the Rural Heritage Development Initiative and the Clinton School of Public Service on a feasibility study for developing a Community Kitchen Incubator in the Broadway District. Main Street is working with Economic Development on a downtown retail study. Want Wimbish, Director of Economic Development gave a presentation on a recent trip to China and announced a new retail store that will be opening in Meadowbrook Mall called It's Fashion Metro. It will be a 12000 sq. ft store that will complement the Stage Store already located in the mall. Mr. wmt~ish then spoke about the highlights of his three week trip to China. He said we have been working with a consultant from China to help us figure out the best way to market ourselves. He said the reason we need to market ourselves in China is because of the Mississippi River. It divides the country's rail system into two pieces, the western and the eastern. They all come through here and we are the end of the line for Union Paafic Railroad. Union Pacific is a direct connection to Califomia which is where a lot of Chinese imports come into the country. He reported 70°k of the containers that are off loaded at the Union Pacific Yard every day are from China. He has been working with brokers in Memphis and Califomia and then decided it was time to go where these containers are coming from. He met with a lot of logistic companies in China and had the opportunity to make a presentation during the opening ceremony of large group including government official from large cities. He introduced them to West Memphis, Arkansas, USA and explained why they need to ship their products to a Distribution Center here. Having no further business to come before the City Council, Councilor Taylor moved, seconded by Councilor Pulliaum to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:10 p.m. PASSED and APPROVED this ~ day of December, 2008. ,. _ ;.~ ~ WILLIAM H. JOHNS ,MAYOR ATTEST: ~~ `_ PHI ARA, CITY CLERK Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk BID TABULATION SHEET FOR 2009 MATERIAL SUPPLY CONTRACTS November 20, 2008 /J `` r t j ton .- q- ( f / /~ C\ / /~ 2 . / ti ~ 1.~ c,. 1 c~ ~ L~~ "{ i-t_..1 ~--~~a L ' ~ G~ ~ c t ~ "(' $ /~i ton ton ton ton 2. ~ ton 3. $ ton 1. ~.~~~~ ~,~ l~r~- S Standard Mix $ Ic~~. ~~ cu yd High-Early Mix $ 1 i f ~ ~~ cu ~ ~S 2. ~~ ~-~.~ ~~ ,. ~ ~ ~;,,. c . ~ ~~ Standard Mix $ k'~. ~` cu yd High-Early Mix $ - ~ d, ~ cu yd