1768ORDINANCE NO. J '7 (, $
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR ECONOMIC
DEVELOPMENT SERVICES, APPROVING A CONTRACT BETWEEN THE CITY
OF WEST MEMPHIS AND THE WEST MEMPHIS CHAMBER OF COMMERCE,
AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of competitive
bidding in exceptional situations where such procedure is deemed not feasible or practical; and
WHEREAS, there are many items necessary for the City's use where competitive bidding is
deemed not feasible or practical; and
WHEREAS, the West Memphis Chamber of Commerce and the City of West Memphis have
proposed an agreement whereby the Chamber of Commerce agrees to provide economic development
services for the City and the City agrees to provide funding for said services; and
WHEREAS, it is hereby found and determined that it would not be feasible or practical to
conduct competitive bidding for such services;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WEST MEMPHIS, ARKANSAS:
1. Competitive bidding be waived for the employment of the West Memphis Chamber of
Commerce to provide economic development services to the City of West Memphis. Competitive
bidding is being waived for the reason that competitive bidding of these services would not be feasible
or practical and the West Memphis Chamber of Commerce has unique knowledge and experience in
providing such services for the City of West Memphis.
2. The 1997 Agreement between the City of West Memphis and the West Memphis Chamber
of Commerce, for economic development services is hereby approved, and the Mayor and the City
Clerk are hereby authorized to execute said Agreement on behalf of the City of West Memphis.
PASSED AND APPROVED this ~O-}~ day of ~ A.R,~. ~ , 19 ~~
AL BOALS, Mayor
~ ATTEST:
~/
DAN
SPONSORED BY:
RECEIVED
.CITY CLERK OFFICE
DATE a-!? 47 ~'~ ~'~~.~
Agreement
This Agreement is entered into this day between the City of West Memphis and the West
Memphis Chamber of Commerce;
WITNESSETH:
In consideration of the covenants and agreement set out herein, the parties hereby
agree as follows:
1. The West Memphis Chamber of Commerce shall provide to the Office of Economic
Development the following services connected with economic development:
a) Serve as a point of contact to all walk in and call-in inquiries. Refer all
inquires to the Office of Economic Development and provide basic statistical information
pertaining to the City. Office of Economic Development approval required concerning the
packet used to respond to inquiries. Prepared and submit monthly report (due the second
week of each month) that shall include:
1. Summary of inquiries (form provided by Office of Economic
Development).
2. Copies of inquires if by mail and log sheets if by phone (form provided
by the Office of Economic Development).
3. Updated information packet used for response.
b) Assist in the development of promotional material for West
Memphis.
c) Along with the Office of Economic Development participate in the
planning, development and implementation of special events
pertaining to existing business and industry. Participate and
assist with the Manufacturers Association.
d) Assist the Office of Economic Development with providing
information, accommodations and services to visiting prospects.
e) Qaxarterly reports shall be submitted to the Office of Economic
Development concerning activity related to economic development
by the West Memphis Chamber of Commerce with a quarterly
invoice.
4. Serve as a point of contact to handle screening and employment
opportunities for new business and industry locating in our city.
5. The Office of Economic Development will have access to the Chamber's
meeting facilities. Advance notice will be needed to assure availability.
6. The mayor shall serve as an ex officio member of the Chamber Board of
Directors.
7. In consideration of the above services to be provided by the West
Memphis Chamber of Commerce, the Office of Economic Development agrees
to provide funding to the West Memphis Chamber of Commerce for the
amount of $10,000.00. These funds will be payable at the rate of
$2,500.00 per quarter. This contract shall be in effect January 1, 1997
through December 31, 1997.
IN WI'TrIFSS W~iEREOF, the parties hereto have here under set their
hands this day of , 19~•
City of West Memphis West Memphis Chamber Commerce
resident -'~~~
Mayor
ATTEST:_
City Clerk