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February 5, 2009MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 5, 2009 A regular meeting of the West Memphis City Council was held on Thursday, February 5, 2009 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Reverend David Denton of Calvary Baptist Church offered prayer. Phillip Para, City Clerk, called the roll. Those present were: Mayor Vl~illiam H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: Marco McClendon, Willis Mondy, James Holt, Taz Tyrone, Phillip Carter, Loraine Robinson, Tracy Cate, James Pulliaum, Ramona Taylor, and Herman Coleman. Quorum being present, Mayor Johnson proceeded with the meeting. Mayor Johnson recognized Alderwoman Robinson to host a special presentation in recognition of Black History Month. Alderwoman Robinson said this year we will be honoring our African American "seniors", 90 years of age and older. Alderwoman Robinson presented certificates, boutonnieres and corsages to eleven seniors present, or their representatives. Refreshments were served immediately following the presentation. ~~ Bids for Community Development Agency -Rehab were opened at 1:00 p.m. and copies of the t~id tabulation were given to the City Council to review. Pulliaum moved, seconded by Taylor to accept the bids and refer to Community Development. Motion carried. (See attached) MINUTEg The minutes of the meeting of January 22, 2009 and the special meeting of January 29, 2009 were presented to the City Council for approval. Alderman Pulliaum moved, seconded by Robinson to correct the minutes showing the time of the meeting January 29"' was 1:00 p.m., not 1:00 a.m. Motion carried. Taylor moved, seconded by Pulliaum to approve the minutes of January 29, 2009 as corrected and approve the minutes of January 22, 2009 as presented. Motion carried by unanimous vote. OLD BUSINESS N~~W BUSINESS Robinson moved, seconded by Carter, to suspend the rules and only read the titles only of Resolution's R-1, R-2, R-3, and OrcJinance O-1. Motion carried. R-1 A Resolution authorizing the Mayor and City Clerk to sell the building located at 2422 East Broadway Avenue, a portion of Lot 9, to Fifteenth Street Church of God in Christ for one dollar ($1.00), and for other purposes. City Attorney Peeples read the Resolution. Robinson moved, seconded by Taylor to approve the Resolution. Mayor Johnson explained the city owns this building and many years ago it was used as a branch library. It was vacant for a number of years, before leasing it last year, under a five year tease for $1.00 per year with a five year option at $1.00 per year, with Fifteenth Street Church of God in Christ. The building is in need of major repairs and they would like to repair the building, put a new roof on it and possibly expand the building, which they can't afford to do while it is on a lease. Mayor Johnson stated he feels like this is a step towards revitalizing E. Broadway and also a step towards providing youth services in the east end of town, which is desperately needed. After a voice vote of the council, the motion passed unanimously. The Resolution was adopted and assigned No. 1905. R-2 A Resolution certifying the amounts of liens imposed on certain properties for grass cutting contracted by the City of West Memphis pursuant to Ordinance 1385. City Attorney Peeples read the Resolution. Pulliaum moved, seconded by Robinson to approve the Resolution. The motion carried and the Resolution was assigned No. 1906. R-3 A Resolution certifying the condemnation and removal of houses, buildings and/or residential structures constituting a nuisance within the City of West Memphis Corporate Limits. r City Attorney Peeples read the Resolution. Coleman moved, seconded by Robinson to amend the Resolution, removing the address, 728 S. 10"'' and approve a 90 day extension from this date, to make repairs. Motion carried. Taylor moved, seconded by Pulliaum to approve the Resolution as amended. Motion carried. The Resolution was assigned No. 1907. O-1 An Ordinance waiving competitive bidding for computer aided dispatch (CAD) system for Relativity Public Safety Company for the West Memphis Police Department, and for other purposes City Attorney Peeples read the Ordinance for the FIRST time. Pulliaum moved, seconded by Taylor to suspend the rules and the Ordinance is placed on the second reading. The motion carried. City Attorney Peeples read the Ordinance for the SECOND time. Pulliaum moved, seconded by Taylor to further suspend the rules and the Ordinance is placed on the third reading. Motion carried. City Attomey Peeples read the Orciinance for the THIRD and FINAL time. Pulliaum moved, seconded by Taylor to approve the Ordinance. Mayor Johnson explained this is an upgrade for the Police Department and is 100% funded by federal grant funds. Coleman added that another reason for waiving competitive bidding is this equipment is compatible with the software we already have in place. Motion carried. The Ordinance was adopted and assigned No. 2215. COMMITTEE REPO Police Commission -Coleman reported they discussed the software that was just approved and also discussed expanding heating and air space at Station No. 1 in order to accommodate additional records because they are running out of space. They also discussed our mutual aide agreement, where agencies assist each other in times of need, such as yesterday when agencies came into assist us with the car bombing incident. If something happens in another city, we would assist them. Coleman commended Alderman McClendon for bringing suggestions to the meeting even if he didn't necessarily agree 100% with them. Alderman Taylor moved, seconded by Alderman McClendon to approve the Planning Commission Recommendations as presented. Motion carried. (See attached) Pulliaum moved, seconded by Coleman to approve the destruction of financial records by shredding and to appoint Alderman Mondy to witness the destruction. Motion carried. (See attached) Alderman McClendon thanked the pastors and churches that allowed him to speak with them and have given him support. He also thanked friends, other city leaders and his friends for their support with the bad publicity he has received in the newspaper. Alderwoman Taylor asked for the prayers of the community for the entire Pierce family and gave commendations to the Police Department for their leadership and thanked the FBI and the ATF and all other agencies for their assistance with this tragedy. Alderman Coleman led everyone in prayer for Dr. Trent Pierce and his family. Having no further business to come before the City Council, Councilor Taylor moved, seconded by Councilor Robinson to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:20 p.m. PASSED and APPROVED this tq~. day of Fetxuary, 2009. WILLIAM H. JO SON, MAYOR ATTEST: ARA, CITY CLERK Minutes prepared by Cindy Greenwood, Deputy Clerk Z o _ O n v=, ~ ,~ a~ ~ o ~; ~ = ~ u,' ~ ~ ~ ~ c ~ ~ n ai ~ ,~ ~ ~ Cn ~: ~ _ ~ _ 3 p o a ~ rn N 2 (gyp O ~ ~ p = o ~ ~'. C ~ to _~ ~ ~' ~D ~ ° ~ o (D ? ~ ~ C7 ~ ~ n D n C7 o N .... G ~ s > ~ > 8 Q W ~ ~ ~ - ~ o0 ~~ ~ 0 ~ ~ ~ .~ d ?~ .o ~ ° ~ c ~ 6 x o ~ ~ G' 6 ~ ~ ~ ~ ~ c N cu Z ~ . ~ Q j g ~ ~ ~- ~ P ~ ~ 0 P a w ~ ~ ~~ ~ 6 ,-Q~ V ~ ~ ,- ~ ~ W ~ UI 8 ~ a N ~ (~ (O ~ CS ~ ~ ~ ~ ~ G' c5 ~ P 6 ~ O ~ ~ 0 ~ a ~ N oa d p t5 ~' ~ P ~ P CS ~ O ~ ~ %~ N ~ ~ ~ f5 °°j ; ~ fA W 8 d ZS, ~ ~ Q ~ d P ~ P ~ ~ ~ ~~ v n 0 vs, _. O 3 1 f ,M[ST ,M t U V I• •~~K•ras ~`+• GTY OF WE€~T MEMPHIcS PLANNING AND DEVELOPMENT 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303 • (870) 732-7520 • Fax (870) 732-7650 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: January 30, 2009 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, January 28, 2009, to the Mayor and City Council, on Thursday, February 5, 2009. 1. Flash Market No. 26 Subdivision. AupGcation Case #SD-01-09 -The West Memphis Planning Commission recommended to approve the Flash Market No. 26 Subdivision Plat for the property owner Mr. Harold Patterson, President of Flash Market, subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer. 2. Kroter Subdivision, Easement Plat, Apalication Case #SD-03-09 -The West Memphis Planning Commission recommended to approve the Kroger Easement Plat, subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. 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It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said des- truction is in compliance with applicable state statutes. Document ~ Title Document Number(s) Date o~- Document Type and Date of Destruction Financial records 1989 thru 19 8 Case files 1999 thru 2001 ~~ ~ ~ ~ ~, ",~,~ e ~ / . . Date a '~ II ~~ Requested by : Approved by:_ Date yor/City Council) i a ,/ !' ~ Destruction Witness ;.~~/V _ _ Date ~~' ~Z ~ ~"j (Alderman) RECORDS DISPOSAL FORM Approval is hereby requested for the destruction of the following records. It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said destruction is in compliance with applicable state statutes. ocument Title ocument Number(s) ate o Document ype an ate of Destruction M i X e~ lav' ~ nk 5 1 c.,~1 /94e :~oo,~ 5 ~ ~ Ad-io9~ A- ~ ~ -t~1c ~ 5 CovrE-era ~-b Y t30 -~.cl 5 T0.Kr Cab 1 t'~ en S -Q„ ~ e ~ s i -f- 2 epo r-I-S al+alo9- ,a,~ ~ .~, ~" M a.~ S,,y,,,,~ r ~e I ~. ,~;,~ nv,~,r;,kx Q,+k . Requested by: ~~ n d~, (mac ~ Approved by: (Mayor/City Council) Date: ~ 1 s `05 Date: a! s/ e g Destruction Witness: L~~,;~. _ Date: Z. ~ 2_ D~' (Alderman) -- ^-T