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Park Comm March 17, 2009PARK COMMISSION MEETING 3/17/09 SYNOPSIS Prepared for the West Memphis Citv Council Councilman Herman Coleman lJP AND COCVIING SPORTING EVENTS AND PARTNERSHIPS 20x9 DATE EVENT L®CAT~®N 3/21/2009 YOUTH SOCCER MSCC FIELDS 4/7/2009 ADULT LEAGl1E I1/IARION ROSE SOFTBALL UP AND C®NllNtS E~1fi=NTS AND PARTNERSi~IPS 2009 DATE 5~~2/?_009 ~~zo/2009 ~/~.8/2009 E~OEIVT Lf)CATIt~-IV BLUES t7N BRQADI~/AY RE~I®NS PLAZA BLUES 6N THE PARK BLUES fiN THE PARK HICKS PARK Worthington PARK 8/1.5/2.009 BLUES !N THE PARK Worthington PARK (Afi~IIATEUR BLUES C®NTEST) 2009 TOURNAMENT SCHEDULE DATE TYPE ORGANIZER 3/7-3/8 BASEBALL JUMPER 3/21-3/22 BASEBALL JUMPER 3/27-3/29 BASEBALL HALFORD 4/25-4/26 BASEBALL JUMPER 5/8-5/10 BASEBALL HALFORD 5/23-5/24 BASEBALL JUMPER 5/29-5/31 BASEBALL HALFORD 6/6-6/7 BASEBALI JUMPER Concession and Tournament Revenue 2009 DATE GROSS REVENUE 3/7-3/8 $4,424.00 Parks Capitol Improvement Timeline (5 years) 1999 (no capitol park projects) 2004 Capitol improvement projects Worthington and Hightower park through grants from state outdoor recreation 2005 Lorenzo Parker hired as Parks Director March 2004 program discussions begin about the need for capitol improvements in the parks. August 2005 the city council and parks department conduct a working meeting to discuss options. November 2005 Dalhoff Thomas Daws conduct a presentation on a renovation project at Tilden Rogers 2006 2007 2008 City Council approved a bond Work continued on Tilden Rogers Work at Tilden Rogers is 100% complete. issue for renovations at Tilden project continues and Paul Luker, Anew grant application is submitted to Rogers Park with $200,000 Kelly Thompson submit a grant state outdoor recreation department set aside for city parks improvement application to the state outdoor prepared by Lorenzo Parker. Capitol December 2006 construction starts on renovations at Tilden Rogers recreation dept, with input from Romona Taylor, Marco McClendon Pat McGruder, and the Parks Commission. The grant was denied due to the fact that an invitation for input from people with disabilities was not included in the public meeting announcement. Dec work is 95% complete on Tilden Rogers renovations. spending put on hold for the final quarter of 2008 due to general fund budget issue. 2009 Received unofficial word that the grant application will be denied based of the fact that we had Limited attendance at our public meeting which constitutes limited public input towards the city's project Project Budget APPLfCANTNAME: City of West Memphis Parks ~ Recreation Department A. Estimated appraised value of property to be acquired (if app{icable} $ B. Total development costs $ Development item (detailed and listed in priority order) Estimated cost of each item Splash Pad (Horton Park) ~ 150,000.00 Skate Park (Grimesly Park) 5000 SF @ 20.00 $ 100,000.00 Handicap Accessible ADA approved playground equipment (Horton, Grimesly, MattheU~s Parks) $ 60,000.00 . Refurbish tennis courts & renovate tennis area _ (, r i m P c 1T. 0 0!~ 0 (1_ Mc~ t t h A ti~ sue' a r' k~ ~-~-_-2 ~7 $ 14,000.00 , r Refurbish & Renovate Pavilions (Grimesly, Horton Parks) 2 @ 4,000.00 $ 8,000.00 Refurbish & Renovate Picnic Shelters (Matthews Park) 2 @ 1,500.00 $ 3,000.00 Lan scaping and site furniture Grimesly, Horton, Matthews Parks) 3 @ 1,000.00 $ 3,000.00 Site Lights and Demolition (by City) $ 0.00 C. Total of A and B $ 338 , 000.00 D. Contingency (optional (maximum 5% of total development costs]) $ E .Administration (optional (maximum 10% of total development costs]) $ F. ArchitecturaVEngineering Fees $ 22 , 000 .00 (optional [maximum 12°%of total development costs]} G. Total of C, D, E and F $ J`'0 ~ Or'r • 00 Current Projects #1 Shop Relocation 2f1J5-State Reirnbursernent of shop relocation-$~1,440,~1~ 2®fl5a2C08 actual cost of relocation $57,58.28 $3,827.66 Total $61, 785, 64 $91,44~.Ofl $61,785.64 Balance $2y,654.36 !fie still yet don't have offices or break facilities for employees. #z Tilden Rogers Renovation Though we have spent $1.5 million on upgrades at Tilden Rogers to key elements that need to be addressed are the tennis center and parking and roads overlay, patching, curb repair $65,00.®a Renovation to tennis facilities$25,t~0®.(lt~ Tennis Court Repair 12 ~ $6,000 approx each-------$72,000.00 I~evv Playground Equipment-$20,®®0.00 Total $182,000.00 #:3 City Parks but of our 1Q city parks all rased renovations of some kind mile have $1~0,(30t~.00 of money left out of bond money to do some sort of work in these. areas. Eranklie°a Park Upgrade basketball facilities v~itl~ ne~9 goals a~ad o~oerlay surface._____________$~_2,~'~00.0C~ Refurbis$~ & Renovate Picnic 5helt~irs an~f. new ~aicnic furritura--------------$2,500,C3~ lVe~~ Playground Equiprrer~~t-$2C~,0D;~.C~O a ~ Franklin Par9~. Totaf-®-_____-__$~,~.p50a OG~ C~rirr'esly Park Proposed Skate Park-----_..___-$100,000.00 f~evv Playground Equipr~°tent-$20,0~:~0.00 Refiurbish tennis courts-______-$7,000.00 Refurbish & Renovate Picnic Shelters and r~e~ picnic furniture-__..._-____--_-$2,500.00 Grirnesly Park Total--- $129,500.00 Hicks Park (dew Playground Equipment-$20,000.00 Hicks Park Total---------$20,000.00 Hightov~er Park lVevv Playground Equiprrrent-$20,000.00 Refurbish ~ Renovate Picnic Shelters ~2)and new picnic furniture--------------$5,000.00 Total Highto-ayer Park-__-_-__$25,000.00 Horton Park Proposed Splash Pad--------~________----$150,000.00 ~e~~ Playground Ec~uiprrrer~t-$20,OOa,00 Refurbish ~ Renovate Picnic Shelters and nevv picnic fiurnifiure--------------$2,5CD0.00 Total Horton Park-___-___-_$17~,500.0{~ ~ifatthetnrs Park i~e~~ Pla~gr©r.~r~d Ec~uipr~er;t-$~0,00~3.'CC Refurbish ter~r~is courts--.____-_$7eGCiQ.~7J Refiurlaish ~. R~r'iovate Picn'sc Shelters end ne~v picnic furniture-N-_-.~--------$2,50.00 install walking trail in unused baseball area________________.,__--____$x,0,000.00 Tota 1 I~ilatthe~,vs--------$59, 500,00 Rowe Park 1Vevr Pla~,r~round Equipment-$20,000.00 Refurhlsh & Renovate Picnic Shelters and new picnic furniture--------------$2,500.00 1°ota! Rowe Park------_____$22,500.00 V16orthington Park IVew Playground Equipment-$20,000.00 1lVorthin~ton Total-------------$20,000.00 Born learning Trail The United Way of the MIdsouth. CAC is a member agency of-the United Way and they are offering us the opportunity to have a free installation in our county. The trail is designed for parents of young children to use with their kids. The location would be Hieks Park adjacent to the library. There would be no charge to us, United Way would come over and install. We could help with some of labor but they furnish all the materials. :'u= s ,` ., ~ .. ., SIRAN C~t`. RPvRAT~iv^iw 2 I~-A ~~P 3 on 3 Basketball Tournament Registration Form Saturday ~ Sunday May ~`h and May 1 ore ZOt~9 Franklin Park 41~ South ZS#h Street W. Mem~his~ Ar: Commences: loAM (Be there on time} 1. 2. .; 4. ~. Team Name: Player Name ~e~,~~~•ation fee is ~l~o~~ per nersot~, taay b~ t'asi~ o~= i~~a~ie~ ~r~e~a ~e~•-~ re~istra±i~n fQr::3 and fee to 4555 ~Duiree A~Tenue, Suite ##~. LrlCiii~ltli~~ ~ ~T .~o~~~ ~~ •.ali v,~ t..hsa^ ~.,a ~... O(~ii_~3t~_~Yi'i~~ ~;~ ~G :~v~=sg ~~ Friday, May IS~~ ~'eams vviil not be alto~ved to ~~ay untie I~ilOi~i~y has been turned in. ~" _ - _'~ Siran Corporation ~5(i5 Quince Avenue, Suite #2 1~Jlenaphis, '~'l~ ~~ll? (901) 682-8175 February 1, ? 009 RE: Request for assistance and sponsorship Dear Sir/Madam: Throughout the Tennessee, Mississippi and Arkansas Delta region of the country youth violence has continued to devistate communities and the lives of families. Parents are left dumb founded in their efforts to seek solutions that will keep their children on the right path to becoming productive citizens who will one day take a productive leadership role in their own families and their communities. Actions must be taken, efforts must be made to transform a non caring atmosphere that presently exist within in mindset of our youth, parents and the communities in which they live. "It really does take a village to raise a child", when living in an atmosphere where drugs are plentiful, family incomes a dwindling, and wholesome recreational activities are few in nu_rnbcr. This is espec~.ily problem some within single parent families throughout the Delta. Many of the youth have very little contact with males who can serve as father figures or Mach youth goals values, morals, and conflict resolution techniques that does not include violence. Understanding the problems that youth find themselves in on a regular basis The Siran Corporation has developed its program.,. 2 DA HOOPS, a two day basketball tournament design to provide wholesome interaction between youth and successful adults who are willing to become future mentors for youth that are able to teach and lead youth to alternative ways of life that eYCludes violence as a way of solving problems. The tournament is designed to first inspire youth to participate in a wholesome activity, and once involved to provide programs and projects to youth that will Lead to increased academic performance, career planning. a reintroduction to morals and values that re- enforce the desires in youth to become successful citizens when reaching adulthood. To accomplish the first step of this process the Siran Corporation is requesting your assistance and sponsorship of the ? DA HOOPS basketball toui-~Zament scheduled for May 9 and 10'" in West Memphis, Arkansas. As a sponsor your company or you personally can sponsor a team, through a generous donation assist with the administrative cost of putting on the tournament, and!or volunteer the services of your staff as volunteers, coaches, referees and other needed activities. Other features with your sponsorship could inciude the following: ,1,000.00 Gold Packrcge * Banner at the Park Size 6' ft. w x 3 Ft. High * T- Shirts with company name/logo (acknowledging company sponsorship) * Company name on tournament brackets * Sponsor allowed to set up as a vendor * Company recognized in local newspaper as a sponsor * Company name on registration forms X500.00 Silver Package * Banner at the Park, 5' w x 2' high * Company name on tournament brackets * Company allowed to set up as vendor * Company recognized as sponsor in local newspaper * Company name and logo on registration forms $IOO.OD Bponze Package * Danner at the Park, 3' w x 1.5' High * Recognized in local newspaper as a sponsor For more information, please do not hesitate to give us a call. Sincerely, Sir Charles Williams Event Organizer ASS1r.~~iPT~O~ CAP ~IS~ A±~D I~EI~EASE ~~AI~%ER B~~ signing tl-~e Assumption of Risk and Rel~~~se, the incliviclual named be~o~v ~vi:shes to participate in the "Event/Activity'' described below and recognizes that there are risla cif damage or injury arising from this event or fion~ other activities (in.cluding tra4~el) that may be associated vv-ith participation in the Event/Activity. :Event/Activity: 2 DA HOOP 3 on 3 Basketball Tournament Start Date: 1~'Iay 9rh, 2009 End Date: May 10, 2009 By his/her signature below, the participating individual voluntarily agrees to assume and/or incurs all risks of loss, impairment, damage or injur}' of whatever kind, including death, that. may be sustained or suffered by participation in this Event/Activity whether or not the result in whole or in part of acts or omissions, negligence or other unintentional fault of the Event/Activity or Siran. Corporation. In addition, the participant (including his/her heirs, assigns and personal representatives) agrees to release, hold harmless, and indemnify Siran Corporation from and against any claims, demands, actions, causes of action, lawsuits, expenses, or losses (including attorney's fees) on account of property damage or personal injury (including death) arising out of or attributable to the individual's travel. to or participating in the Event/Activity. This Assumption of Risk and Release Waiver applies to the Siran Corporation and all of its trustees, officers, directors, managers, servants, agents, faulty, staff, students, volunteers, employees, advisors and/or representatives. The undersigned acknowledges that he/she has read and understands this document. Executed as of this Participant's 1VTame: Address: day of 20 Participant's Signature: Signature of parent or guardian {if' participant is under 1~3 years of age}; Rules and Regulations * Print rules and regulations out and hand to all teams before the tournament (offer to ailswel' aI1V ~fuestl.ClnS ). * Teu~ii.Ci ~~Onsisi of rio irll;re than flv~ ~.3) pa}'ens and iiii 1~SS than t~iree ~2 ), ~~ o Substitut1011S call be 213ade fOr any of the rive ~~) players who are registered). * Players under eighteen (18) must have parents signatures; * The game point is twelve (12) one point for each basket and 2 points for a basket behind the 3 point line. * Take ball out at half court after each point; * ~To free throws, after a foul or any call by an official, the bail has to be taken out at the half court manic after a player has fouled out of the game after a coin toss for first ball; * If team fails to show up 5 minutes after the scheduled start, they will forfeit. No registration fees refunded. * Time outs can only= be called byl the referee. y Substitutions can only be made after a shot has been made or a stoppage in play by the rcferce. * Ball changes hands after each made basket, unless a foul is awarded; * Stalling or freezing the ball shall result in loss of ball possession. If a team. is warned for stalling, the referee will administer a l (~ second count during which a shot must be attempted. If a shot is not attempted. ball possession is lost. * After a defensive rebound or steal, the ball must be returned to the top of the key (top of the foul circle) * (~ S~ C~ll lltl~'1~ C(~~1 ~Ti?1~~ r! YYI1CCPf~ f'?a C~'F~t C~~11~ +'(~C!!j~ !!'! ~1 1-Pf~lY1 ('!~ Y1.^.CCF-CC1fl Y!' ~~"!l? (zn: 1J11VVl/ 1 1V L YVltll u 1/L1JJt.-../ IJU.J11.~r i)Lll,lll LI..J fill lLl N lt.-ll-1.111441 l1V JJ4.-JJII/ll 11 shooti~~g foul ~.~ith a grade basket shall res~zlt in the basket being awarded and u change of possession. * The officials shall conduct the game in accordance with the official rules (except no free throws). The officials shall penalize anv player, substitute or coach for unsportsman like conduct by immediately ejection and banishment from the playing area. The referee shall have power to make decisions on anv point not specifically covered in the rules. * One time out per game, two free throws for intentional fouls, technical fouls. and flagrant fouls. The offended team gets possession of the hall after the free throws Dave been attempted. * Discuss offensive fouls * Teams should be assigned t-shirts color * After teams sign up, fix, your brackets * Figure out trophies, etc. 2