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April 2, 2009MINUTES WEST MEMPHIS CITY COUNCIL APRIL 2, 2009 A regular meeting of the West Memphis City Council was held on Thursday, April 2, 2009 at 1:30 p.m. in the City Coundl Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Reverend Danny Pankey offered prayer. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Marlin and Councilors: Phillip Carter, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Herman Coleman, Marro McClendon, and Willis Mondy. Absent.• Alderman Taz Tyrone and Alderman James Holt. Quorum being present, Mayor Johnson proceeded with the meeting. Mayor Johnson welcomed the Chamber of Commerce Junior Leadership Class composed of Jr. High School students from the public and private school systems in West Memphis. Mayor Johnson said they met with various city officials today #o team about city government. They held a mock election and after a successful campaign, Sarah Maglothin was elected mayor. B~~ Bids for West Memphis Utilities - to replace high service pumps at Water Treatment Plant, and Code Enforcement -Demolition -were opened at 1:00 pm and the bid tabulations were given to the City Council to review. Robinson moved, seconded by McClendon to accept the bids and refer the Utility bids to the Utility Commission and the Demolition bids to Planning & Development for final disposition. Motion carried. (See attached) INM Taylor moved, seconded by Mondy to approve the minutes of the City Council Meeting held March 19, 2009 as presented. Motion carried by unanimous vote. Mayor Johnson presented a Proclamation proclaiming the month of April 2009 to be Fair Housing Month in West Memphis, Arkansas. Paul Luker, Director of Planning ~ Development accepted the Proclamation and gave a brief explanation of some of the local programs in West Memphis. OLD BUSINESS MEIN BUSINESS Pulliaum moved, seconded by Taylor to suspend the rules and only read the title of Resolution R-1. The motion carried. R-1 A Resolution approving the transfer of certain real property from the City of West Memphis to The Good Neighbor Center for use in the Hope 3 Program and authorizing the Mayor and Ci#y Clerk to execute the deeds and for other purposes. City Attorney Peeples read the Resolution. McClendon moved, seconded by Robinson to approve the Resolution. Mayor Johnson explained that the house located at 507 N. 14th had been on the foreclosure list for a number of months. The city was able to purchase the property from HUD for one dollar. The aty is transferring the house to the Good Neighbor Cen#er, who will use federal funds to rehab the house and then sell it to a qualified individual for what they have in it. Resolution was adopted and assigned No. 1912. Pulliaum moved, seconded by Taylor to add R-2 to the agenda. Upon voice vote, motion was unanimous. R-2 A Resolution to authorize the Mayor and the City Clerk to execute a Speclal Warranty Deed and other necessary instruments of conveyance regarding CPS Chemical Company of Arkansas and for other purposes. Pulliaum moved, seconded by McClendon to suspend the rules and only read the title only of Resolution R-2. Motion carried. City Attorney Peeples read the Resolution. McClendon moved, seconded by Pulliaum to approve the Resolution. The motion carried. City Attorney Peeples explained this was an Industrial Development Revenue Bond Issue that allows a tax break for industries. The bonds have now been paid off and the city is transferring the property back to the property owner and it will go back on the tax rolls. The Resolution was assigned No. 1913. Next, Russel! Lemond with AR.consulting gave a Power Point Presentation on a Downtown Retail Study°. The study was to identify business entrepreneurial opportunities for East Broadway. It is envisioned that the Community Kitchen and this study will be complimentarily efforts. COMMITTEE REPORTS Police Commission -Robinson reported officers were elected. She was elected Chairwoman and Alderman Tyrone was elected Secretary. City Attorney Peeples outlined the responsibilities of the Police Commission on policy and procedures and the police commission's duty of reviewing them. Asst. Chief Allen outlined the WMPD hiring process and discussed the proper process for citizen's complaints. They reviewed the "toy gun' ordinance from Beaverton, OR and the need for West Memphis to have a similar one. They discussed an addition to the existing grooming ordinance for body art within the WMPD and looked at a sleeve cover up that they would like to make mandatory for officers to wear to cover tattoos on their arms. They also heard two citizens' complaints. Insurance Committee -Coleman reported the Committee met with CIGNA agents and reviewed our existing plan. The Insurance Committee agreed to have competitive bidding on city insurance every two years. This is our second year, so they are getting ready to bid out our insurance. Budget - Catt reported the Committee reviewed the sales tax report indicating revenues for the month of March were down $31,167.57 (4.5196) from 12 months ago and for the first three months of the year revenues are down $106,822.19 (4.96%) The 2009 general fund budget was approved with a deficit of about $646,000, but they expect that number to increase to $1 million if the decline in sales tax revenues continues. The Budget Committee is to meet with the Rotarians on Monday, April 6th at noon at Southland Gaming and Rating to discuss solutions and seek advice of community leaders regarding the current budget defiat. Alderman Catt asked Mayor Johnson, City Attorney Peeples and all City Council to attend if possible. Utility Commission -Mayor Johnson presented the report for Alderman Tyrone. The Commission accepted the low bids for vehicles and parking lot improvements. They approved changing the returned check fee from $15.00 to $25.00. They also approved changing the policy that if 2 insufficient fund checks are received in a year's time, you will be placed on a cash .only basis. They extended the net payment due date on utility bills from 21 days to 28 days, but if it is not paid by the 30th day, it will be cut off. They approved the hot and cold weather policy; they will not cut off if the temperature is below 32° or above 95° in a 24-hour period. A Special meeting was held on March 17th ,during which they approved two computer upgrades which will have to come before the City Council for final approval. A special meeting with the Commission and the City Council will be held on April 9th at 11:00 am to go over the new contract. Lunch will be provided. PERMISSION REQUESTS Mayor Johnson announced the replay of the City Council meetings on Channel 17 will now be at 6:00 pm and 8:00 pm instead of 5:00 pm and 7:00 pm. McClendon moved, seconded by Taylor to give pem~ission to pay Interstate Improvement for the Gateway Project, progress payment #1 in the amount of $91,206.70. Motion carried. Coleman moved, seconded by Taylor to approve the distribu#ion of Alderman Tyrone's charity day funds from Southland as submitted. Motion carried. (See attached) CITIZENS REQUESTS Alderman Pulliaum moved, seconded by Alderman McClendon to allow a 90 day demolition extension for Larry Jackson at 1911 E. Harrison and Kesha Sailes at 806 Wilson Road. The mo#ion carried. Mayor Johnson asked Sarah Magfothin, Jr. Leadership "Mayor" to come forward and adjourn the meeting. Pulliaum moved, seconded by Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:21 p.m. PASSED and APPROVED this ~ day of April, 2009. WILLIAM H. JOHNS N, MAYOR ATTEST: PARA, CITY CLERK Minutes prepared by Cindy Greenwood, Deputy Clerk March 30, 2009 TO: Frank Martin, Finance Director CC: Mayor William Johnson r FROM: Taz Tyrone, City Council -Ward 3 RE: Distribution of Taz Tyrone Dog Track Fund Families in Transition $200.00 8th Street Mission $225.00 St. Michael's Catholic Church $225.00 Boy Scouts $107.74 West Memphis Boys Ciub $150.00 ~`~ ~-~ Girls Club $150.00 Wonder City Boys Club 150.00 TOTAL: $1,207.74 ~~ O ° 2 O sp o ~ ~ ~ a, m o y. n~ - ~ ~ ~ ~ N ~ N .~. 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