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May 12, 2009MINUTES WEST MEMPHIS CITY COUNCIL SPECIAL CALLED MEETING May 12, 2009 A Special meeting of the West Memphis City Council was held on Tuesday, May 12, 2009 at 1:30 p.m. in the City Council Chambers at City Hall, 205 South Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Rev. Herman Coleman. Rhonda Standridge, Jr. Deputy City Clerk, called the roll. Those present were: Mayor Wi//iam H. Johnson, City Attorney David Peep/es, City Treasurer Frank Martin, and Councilors, James Pu//iaum, Ramona Tay/off Herman Co%man, Marco McC/endon, Wi//is Mondy, James Ho/t, Taz Tyrone, Phi//ip Carter and Tracy Catt. Late. CouncilorLorraine Robinson came in at 1:35p.m. Quorum being present, Mayor Johnson proceeded with the meeting. MINI ITFS OLD BUSINESS NEW BUSINESS Mayor Johnson announced that the first item of business is the consideration of a new power energy contract for the West Memphis Utility system. This portion of the meeting is a joint meeting of the City Council and the West Memphis Utility Commission. Mayor Johnson turned the meeting over to West Memphis Utility General Manager, John Rimmer. The members of the West Memphis Utility Commission were present and Chairman Dana Parker called their meeting to order. (Minutes of this Utility Commission meeting are attached) Councilor Coleman asked about the rating of NRG Power Marketing, and was informed they had a B-plus with a positive rating. Councilor Pulliaum inquired about rate increases and was informed that as a result of this contract, there was no proposal for a rate increase for the customers at this time. Mayor Johnson asked the City Attorney to read the Resolution in order to get it on the floor A Resolution authorizing the Mayor and City Clerk to enter into the power supply agreement with NRG Power Marketing, LLC., in order to allow said company to supply power for the City of West Memphis, and for other purposes. City Attorney read the Resolution in full. Councilor Pulliaum moved, seconded by Councilor Tyrone to approve. Mayor Johnson called for a roll call vote: AYES: Pulliaum, Taylor, Coleman, McClendon, Mondy, Holt, Tyrone, Carter, Robinson, Catt NOES: None The motion PASSED. The Resolution was approved and assigned No. 1920. The West Memphis Utility Commission adjourned. (A break was called in order to sign contracts, so the consultants could leave.) The meeting was called back in session at 2:05 p.m. 2"d Reading An Ordinance waiving competitive biding for the purchase of network cabling, installation and configuration of devices for a new data infrastructure including hardware and software, declaring an emergency, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND time. City Treasurer Frank Martin informed the Council of the importance of the new system. The new system will be a Windows driven program and give the Utilities more options when it comes to billing. Councilor Taylor moved, seconded by Councilor McClendon to suspend the rules and place the Ordinance on its third reading. Upon voice vote the motion was unanimous. City Attorney Peeples read the Ordinance for the THIRD and final time. Councilor Taylor moved seconded by Councilor Pulliaum to approve the Ordinance. Councilor Coleman wanted to know if the new system would help alleviate the problem of property owners having to repeatedly show proof of ownership in order to get temporary utilities. City Treasurer Frank Martin informed him that the problem he is addressing is a procedure issue not a software issue. General Manager, John Rimmer said he will look into the problem. The Ordinance was approved by unanimous vote and assigned No. 2222. Councilor Taylor moved, seconded by Councilor Tyrone to pass the emergency clause, section 3. After a unanimous voice vote the motion carried ANNOUNCEMENTS Having no further pusiness to come before the City Council, Councilor Coleman mooed, seconded by Cour~cilar Pplli~um to adjourn. Upon voice vote the voting was unanimous. The muting adjourned at 2:10 p.m. PASSED and APPROVED this dls ~ day of May, 2009. . i~.r. ! ~ .,~ WILLIAM H. JOHNS N, MAYOR ATTEST' P RA, CITY CLERK Minutes prepared by Rhonda Standridge, Jr. Deputy City Clerk . MINUTES WEST MEMPHIS UTILITY COMMISSION "SPECIAL MEETING" May 12, 2009 The West Memphis Utility Commission meet in special session this date at 1:30 p.m. in the City Council Chambers along with the City Council Members to discuss and approve entering a new power contract. Chairman Dana Parker called the meeting to order and turned the meeting over to General Manager John Rimmer. Steve Stein with R. W. Beck gave a presentation explaining the new power supply agreement, RFP schedule, proposals received, contract terms, and the pricing to City Council members and Utility Commissioners, then questions were answered by Attorney David Wilson, as well as Steve Stein. The Request For Proposal (RFP) Team, who is made up of Steve Stein, David Wilson, and Henry Thompson recommended NRG Power Marketing to the Utility Commission. A motion was made by Susan Marshall and a second by Bill Beck to recommend entering a three year contract with NRG Power Marketing and forward to City Council for approval. Motion passed unanimously. The City Council voted unanimously to approve Resolution # 1920, which Authorize the Mayor and City Clerk to enter into the Power Supply Agreement with NRG Power Marketing, LLC., in order to allow said company to supply power for the City Of West Memphis. Those in attendance were: Mayor William H. Johnson, City Council Members James Holt, Tracy Catt, James Pulliaum, Phillip Carter, Ramona Taylor, Taz Tyrone, Lorraine Robinson, Marco McClendon, Herman Coleman, Willis Mondy, Utility Chairman Dana Parker, Utility Commissioners John Ross, Loutelious Holmes, Susan Marshall, Willie Bruce, Bill Beck, Carl Holden, City Attorney David Peeples, Financial Director Frank Martin, General Manager John Rimmer, Utility Engineering Todd Pedersen, Water Superintendent Josh Grabowski, Rhonda Standridge, Don Christian, Josh Stark, Inspector Burt Shelton, Office Manager Ron Johnson, Attorney David Wilson, Steve Stein with R. W. Beck, Consultant Henry Thompson, Trip Cook with the Evening Times. MINUTES MAY 12, 2009 PAGE 2 There being no other business to discuss the meeting was adjourned on a motion by John Ross and a second by Willie Bruce. Motion passed unanimously. Chairman Dana Parker Lisa K. Miller, Secy.