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June 4, 2009MINUTES WEST MEMI~HIS CITY COUNCIL June 4, 2009 A regular meeting of the West Memphis City Council was held on Thursday, June 4, 2009 at 1:30 p.m. in the City Council Chambers at City Hall, 205 South Redding, West Memphis, Arkansas. Due to the absence of Mayor Johnson, City Clerk Phillip Para called the meeting to order at 1:30 p.m. Councilor Robinson moved that in Mayor Johnson's absence, she would like to elect Marco McClendon as the "President Pro Tempore." Councilor Coleman seconded the motion. Upon voice vote, the voting was unanimous. Reverend John Beaumont of 18t Presbyterian Church offered prayer. Phillip Para, City Clerk, called the roll. Those present were, City Attorney David Peeples, Cify Treasurer Frank Martin, and Councilors, Herman Coleman, Marco McClendon, James Holt, Lorraine Robinson, James Pulliaum, and Ramona Taylor. Absent: Mayor William H. Johnson, Aldermen: Willis Mondy, Taz Tyrone, Phillip Carter and Tracy Catf. Quorum being present, Acting Mayor Marco McClendon proceeded with the meeting. BID OPENINGS Police Department -Camera system for the mobile command center West Memphis Utilities - (2) 1/2 ton short wheel base pickup trucks for utility office Street Department -asphalt roller Acting Mayor McClendon referred the bids to the proper departments. MINUTES Councilor Pulliaum moved, seconded by Councilor Coleman to dispense with the reading of the minutes of May 21, 2009, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS 3`d Reading An Ordinance approving the hiring of Jacob Langley as an umpire and league commissioner for the West Memphis Parks Commission, and for other purposes City Attorney Peeples read the Ordinance for the THIRD & FINAL time. Taylor moved, seconded by Pulliaum to approve the Ordinance. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2223. NEW BUSINESS Councilor Robinson moved, seconded by Councilor Pulliaum to suspend the rules and read O-1, Q2, O-3, and O- 4 by title only. Upon voice vote, the voting was unanimous. O-1 An Ordinance to amend Section 1.12.020 of the West Memphis Municipal Code regarding pena{ties for violation of city ordinances, and for other purposes City Attorney Peeples read the Ordinance for the FIRST TIME. O-2 An Ordinance granting a Special Use Permit for the property located at 205 Ingram Boulevard, allowing a daycare facility in an R-4, Residential District City Attorney Peeples read the Ordinance for the FIRST TIME. O-3 An Ordinance approving the hiring of Frank Paige for clean up for the West Memphis Civic Auditorium, and for other purposes City Attorney Peeples read the Ordinance for the FIRST TIME. O-4 An Ordinance approving the hiring of West Memphis police officers as security for the West Memphis Advertising and Promotions Commission, and for other purposes City Attorney Peeples read the Ordinance for the FIRST TIME. C4~VIMITTEE REPORTS Insurance Committee -Alderman Coleman reported the Insurance Committee met and reviewed the bids for health insurance. He said the Insurance Committee recommended the City Council approve renewing our health insurance with CIGNA Insurance. City Attorney Peeples stated according to state statute, the mayor has exclusive authority to award the contrail, or his designated representative. Alderman Coleman said it was his understanding that we have a city ordinance that states the Mayor did not have the authority to spend in excess of $20,000. City Attorney Peeples said a local orcfinance does not exceed the authority of a state statute. Alderwoman Robinson said they were not aware of that state statute and requested a copy from the City Attorney. City Treasurer Frank Martin said Mayor Johnson awarded the health insurance contract to CIGNA after the Insurance Committee made their recommendation. Public Works Committee - Alderwoman Taylor reported the Public Works Committee discussed concerns about the overgrowth in the drainage ditches, especially the 10 Mile Bayou. They asked Barbara Owens to work with City Attorney Peeples and ask a representative from the Drainage District to attend the next meeting to discuss seeing if they can develop a system to get the 10 mile Bayou cleaned out. They are also planning a "clean-up day" for the city. PERMISSION REQUESTS Pulliaum moved, seconded by Taylor to give permission for the Mayor to sign a contract with Eddie Brawley Consulting Engineers, Inc., for engineering services for the Glenn Bailey Drive Project. Upon voice vote, the voting was unanimous. Taylor moved, seconded by Pulliaum to approve the Planning Commission recommendations as presented. Upon voice vote, the voting was unanimous. (See attached) Next item on the agenda was a report on the Retail Marketing 8~ Development Project by Ward Wimbish, Economic Development Director. Mr. Wimbish reported he, along with Jim Dailey, a consultant the city hired in a search for retail business, recently attended the Global Retail Real Estate Convention in Las Vegas put on by the International Council of Shopping Centers. They covered more than thirteen miles at the convention, stopping to pitch the city to every retail business at the trade show that did not have a West Memphis location. He said the city is targeting franchise businesses that will likely range from small operations with startup costs of about $20,000 to $25,000 to large businesses that require about $500,000 to $600,000 seed money. Mr. Wimbish and Mr. Dailey plan to hold public meetings and release the list of franchise businesses in the next four to six weeks. ANNOUNCEMENTS Alderwoman Robinson asked the City Council to consider reading Ordinance O-2 the second and third time at the next meeting when there is enough people to suspend the rules. Alderman Pulliaum said Alderman Mondy fell and injured his leg and asked everyone to keep him in their prayers. He also asked everyone to keep Alderman Coleman's mother in their prayers. She recently went through surgery. The council also extended their prayers to the Derrick Handy family, Roosevelt Stokes, and the David Coacher family. Having no further business to come before the City Council, Councilor Coleman moved, seconded by Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:50 p.m. PASSED and APPROVED this J'r'~-h day of June, 2009. ATTEST: .. PARR, CITY CLERK ~~ ~~~ WILLIAM H. JOHNSON, MAYOR J Minutes prepared by Cindy Greenwood, Senior Deputy City Clerk Public Works Department June 4, 2009 Bid Tabulation Sheet for Supply and Delivery of One New 3-5 Ton Vibratory Asphalt Roller Bidder Bid . 1. 5~~~ ~/~~1SZ1 J0 $ U 2. 3. 5. 6. 7. $ ' ~••T M ~ *** ;~ .i S d r • ~ CITY C~~ ~~~~T M MI~KI ~ ~ 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET WEST MEMPHIS POLICE DEPARTMENT FOR ONE PORTABLE VIDEO SYSTEM FOR MOBILE CO~rIlVIAND CENTER June 4, 2009 BIDDER SECURE NETS ADT SECURITY BASS SECURITY SYSTEM BID PRICE s as ~~I.~~ BLUFF CITY ELECTRONICS $ VTG SECURITY SPECAILIST $ An Equal Opportunity Employer f BEST E 4~/'***\.4s /u .; a ~• - ./ • ,AKA N $'S CITY OF WEcST MEMPIIIcS PLArtNING AND DEVELOPMENT 205 S. Redding • P.O_ Box 1728 • West Memphis, Arkansas 72303 • (870} 732-7520 • Fax (870) 732-760 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: May 28, 2009 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, May 27, 2009, to the Mayor and City Council, on Thursday, June 4, 2009. I. PUBLIC HEARING Kids For The Future, 205 Lagram Boulevard, Special Use Permit, Application Case# SUP-01-09.-The West Memphis Planning Commission recommended to approve the Special Use Permit presented by the applicant, Kids For The Future, for the property located at 205 Ingram Boulevard, subject to the following criteria: 1. Approval of the use of the property subject to the building being converted to a day care facility in accordance with the approved building code. (SEE ENCLOSED ORDINANCE) An Equacl Opportunity Employer ORDINANCE NO. AN ORDIlV'ANCE GRANTING A SPECIAL IISE. PERMIT FOB THE PROPERTY LOCATED AT 2,tl5 ING~~AM BOULEVARD, ALI,,OR'Il1TG A DAYCARE FACILITY IN A R-4, RESIDENTIAL DLSTRICT. WHEREAS,. application has been made to the City Pig Commission, on I~ay 27, 2049, for a Special Use~Perm~itt allowing a daycare h~c~ty, in a R-4, Residential D~istit-ict, as required by Ordinance No. 1988, as ceded.. WHEREAS, after notice had bees published far the time and in the nTanner as provided by Ordinance No. 1988, as ar~ndat`I, the matte- was heard by the City Planning C:ommissian on Wednesday, Nay 27, 2409 and the P`}anning Commission recommended a Special Use Permit be granted to allow a daycare fac~ty at 245 Ingram Blvd, located in a R-4, Residential I?istrict, with the following criteria: 1. Approval of the use of the property subject to the binding being converted to a day care f~u;t'lity in accordance with the approved binding code. NOW, 'THEREFORE, BE IT OItDA-~IED BY T.HE CITY COIINSEL OF THE CITY C)F WEST MEEM~~[S A-l~IE~ANSAS: SECTION 1: The following descn`bed pmperiy, to wit: 245 Ingram Boulevard West Memphis, A~usas and the same hereby is granted a Special Use Permit allowing a daycare f~~:dity at 245 Ingram Boulevard, located in a R-4, Residential District, with the following criteria: 1. Approval of the use of the property subject to the building being converted to a day care fact~ity in accordance with the approved bonding code. SECTION 11: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED TSIS DAY OF , Z4Q9. Mayor, Wi~tam H. aohnson A:T"TEST: ~~~/~® City Cierk`s CI~Ce hiI t..lldi.w.