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02/18/2010MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 18, 2010 A regular meeting of the West Memphis City Council was held on Thursday, February 18, 2010 at 1:30 p.m. in the City Council Chambers at City Hall, 205 South Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Reverend Gary Hair. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attomey David Peeples, and Councilors: James Pulliaum, Ramona Taylor, Herman Coleman, Marco McClendon, Willis Mondy, James Holt, Taz Tyrone, Phillip Carter, and Lorraine Robinson. Absent: Councilor Tracy Catt and City Treasurer Frank Martin. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for Glenn Bailey Drive were opened at 1:00 p.m. and copies of the bid tabulations were given to the council. Mayor Johnson referred the bids to Public Works Commission and Administration for final disposition. Public Works Committee was asked to stay immediately following the meeting to review the bids. (See attached) Bids for 2010 Ground Maintenance Mid America Industrial Park, 2010 Municipal Grass Spraying and 2010 Grass Mowing for Municipal Properties were opened at 1:00 p.m. and copies of the bid tabulations were given to the council. Mayor Johnson referred the bids to Administration for final disposition. (See attached bid tabulation} MINUTES Councilor Tyrone moved, seconded by Councilor Carter to dispense with the reading of the minutes of February 4, 2010 and approve them as submitted. Motion carried unanimously. OLD BUSINESS NEW BUSINESS Councilor Robinson moved, seconded by Councilor Taylor to suspend the rules and R-1 and R-2 be read by the title only. Motion carried unanimously. R-1 A Resolution certifying the condemnation and removal of houses, buildings and/or residential structures constituting a nuisance within the City of West Memphis Corporate Limits City Attomey Peeples read the Resolution. Councilor Robinson moved, seconded by Councilor Tyler, to approve the Resolution. Councilor Coleman said the property owner called him and requested a 30 day extension for 1407 Cheshire. Mayor Johnson said he drove by that property and there was no structure on that lot. Paul Luker is to ~ check into the matter. The motion carried unanimously. The Resolution was adopted and assigned No. 'L940. R-2 A Resolution to rename the Neighborhood Center to the Roberta Jackson Neighbofiood Center and for other purposes Councilor Robinson moved, seconded by Councilor McClendon to amend the Resolution, second paragraph to read; WHEREAS, Roberta Jackson was one of the longest serving elected officials in the history of the City of West Memphis, Arkansas and in Crittenden County; and amend the fourth paragraph to read: WHEREAS, Roberta Jackson acted in the capacity of Vice-Mayor during her tenure as a City Council Person, and was productive in conducting city meetings in the absence of the Mayor. Councilor McClendon requested the Resolution be read in its entirety. City Attomey Peeples read the Resolution as amended. Councilor Robinson moved, seconded by Councilor Pulliaum to approve the Resolution. Mayor Johnson requested the roll be called for the record. AYES: Pulliaum, Taylor, Coleman, McClendon, Mondy, Holt, Tyrone, Carter and Robinson NOES: None The Resolution was adopted and assigned No. 1941. Councilor McClendon moved, seconded by Councilor Taylor to add R-3 to the agenda. Motion carried unanimously. R-3 A Resolution authorizing the Mayor and City Clerk to enter into a release agreement with Entergy Arkansas, Inc., in order to authorize the reimbursement of the City of West Memphis for the sale of its ownership interest in certain mining equipment associated with the Independence Steam Electric Generating Station being sold by Entergy Arkansas Inc. and others to the Power River Coal Company; and for other purposes Councilor Robinson moved, seconded by Councilor Tyrone to suspend the rules and R-3 be read by the title only. The motion carried unanimously. City Attomey Peeples read the Resolution. Councilor Taylor moved, seconded err by Tyrone to approve the Resolution. The motion carried unanimously. The Resolution was adopted and assigned No. 1942. PERMISSION REQUESTS Councilor McClendon made a motion, seconded by Councilor Pulliaum to distribute $98,399.85 from Southland Gaming & Racing divided 4-ways to the West Memphis Boys Club, Wonder City Boys Club, LR Jackson Girls Club and the JW Rich Girls Club. The motion carried unanimously. Councilor McClendon made a motion, seconded by Councilor Taylor to distribute $9,984.52 from Southland Gaming 8~ Racing Disaster Relief funds giving $3,000.00 to the Delta Neighborhood Action Council and $6,984.52 to the Good Neighbor Center. The motion carried unanimously. COMMITTEE REPORTS Fire Commission -Councilor Coleman reported they discussed implementing the ROOK Program and found out that the city cannot close down Station #4 or we will lose our #2 ISO rating. Alderman Catt is the new Chairman for 2010. Councilor Taylor reported she has submitted a grant for ROOK software and hardware. Advertising & Promotion Commission -Councilor Taylor reported they reviewed the 2009 activities and recommended the vacancy be filled by Tim Wallace, Manager of Pancho's. Councilor Taylor moved, seconded by Councilor Robinson to approve the appointment of Tim Wallace to the A&P Commission. The motion carried unanimously. Airport Commission -Councilor Robinson reported the airport's engineer updated the mowing and cultivation map to reflect last year's property acquisition. The City Attorney has worked with the Airport Manager and City Purchasing Agent to update and t>id out the mowing and farming contracts for 2010. She also reported the west side of Hangar 2 has been leased to a corporate flight department with 2 jets. ;, Utility Commission -Councilor Tyrone reported they met at their regular meeting February 11th and awarded bids for a tree trimming truck to Altec Industries for $138,851.00 and approved hiring Sorrell Consulting Engineers for the rehab of Sewage Pump Station #9 located at the end of S®uth Avalon. They also met at aSpecial-Called meeting February 18th and awarded bids for the repair and painting of a steel 500,000 gallon water storage tank to TMI Coatings, Painting & Restoration Contractors in St. Paul, MN for $137,400.00 and recommended the City Council give the Mayor permission to sign agreements to sell mining assets at North Antelope which was taken care of by Resolution 1942. ANNOUNCEMENTS Councilor Coleman announced he has a sincere concern about shootings on 18th Street. The Police Commission to address the problem next Thursday at noon. Having no further business to come before the City Council, Councilor Robinson moved, seconded by Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:55 p.m. PASSED and APPROVED this day of March, 2010. 1MLLIAM H. JOHNSON, MAYOR ATTEST: PHILLIP PARR, CITY CLERK Minutes prepared by Cindy Greenwood, CMC, Senior Deputy Ci#y Clerk Hwy. 77-Hwy. 191 (Glen Bailey Drive)( West Memphis)(F) Job 110522 F.A.P. STMU-ARR2(4) West Memphis, Arkansas Bid Opening February 18, 2010 12:00 p.m. Name & Address ~f Bidder Race Rirl APAC-TN P.O. Box 13427 Memphis, TN 38113-0427 ~).~~~ ~3~~~~~ ~ ~ Gibson Paving 10056 Hwy. 70 ~ ~ ~ ~ Lakeland, TN 38002 Mobley Contractors 952 Hwy. 287 N ~ ~ t Morrilton, AR 72110 Weaver-Bailey Contractors, Inc. 2564 Hwy. 5 EI Paso, AR 72046 ~, ~ ~ ~~ ~ ~~~ ~ • • ~•~* M ~ *** *~ ~ S 4 • ~~ 1 + K 4 N • '• CI'~I~Y ~~ ~~~~~ M~MI~~IIc~ 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET MID-AMERICA INDUSTRIAL PARK GRASS CUTTING AND MAINTENANCE OF TREES AND BEDS February 18, 2010 BIDDER T.C. Lawn care BID PRICE $ ~ 1 `1 ~ ~~ Per cut (14) $ ~ 7~ ~ Maintenance $ 1 ~ o~ Bid for the year Pro-Turf Management $ t 1 ~iS ~ Per cut (14) $ ~ ~ 3 ~ Maintenance ~~ ~~ $ I ~ ~ ~~, Q Bid for the year O'Neal Cut Grass Per cut (14) Maintenance An Equai Opportunity Employer Bid for the year • f ~~•T M ~ *** ti~ ~ S o i 1,t~N•~~ CITY Off' ~T~~T M~M~KIc~ 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET FEBRUARY 18, 2410 NJ[UNICIPAL PROPERTIES GRASS CUTTING BIDDER BID PRICE T.C Lawn Care $ r I a. 5 ~ Per cut (22) ~.~ $ c~~ '~~ () Bid f©r the dear 1111• ~~ Pro-Turf-Management $ n ~, Per cut (22) $ ~ ~, ~ y a. Bid for the year O'neal Cut Grass $ Per cut (Z2) $ Bid for the year Treemendous landscape $ Per cut (22) &Garden Center $ Bid for the year An Equal Opportunity Employer • • ~~~* M ~ *** ;~ A S d • • • 1, K, M7 ~• CITY ~~ ~~ ~T M MhI~I~ ~ ~ 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULAITION SKEET CITY OF WEST MEMPHIS MUNICIPAL GRASS SPRAYING FEBRUARY 18, 2010 BIDDER BID PRICE • T.C. Lawn Care $ 1~, ~9~ . oc~ Pro-Turf Management $ ~+ G 4t(- 00 Treemendous $ An Equal Opportunity Employer