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August 2, 197352 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS, HELD ON THE 2ND DAY OF AUGUST, 1973• The Council of the City of West Memphis, Arkansas, in the County of Crittenden State of Arkansas, met in a regular session in the City Hall in said City at 1:30 o'clock p.m. on the 2nd day of August, 1973• The meeting was called to order by the Mayor, and the roll being called there were: Present: Tilden Rodgers, Mayor in the chair, and the f©11,owing Aldermen: J. E. Hightower, Pritchard Horton, C. D. Hutcherson, Ann Payton, M. P. Scott, B. G. S~aith, R. T. Bentley, D. M. Grimsley, and W. L. Harris, and City Attorney R. L. 9~ith. Absent: Alderman Thomas Dickerson. It being determined a quourm was present, the following proceedings were had to wit: Minutes of Council Meeting on July 19, 19?3, were approved as read. Alderman Dickerson made a delayed appearance. Alderman Smith, Chairman of the Fire Commission, reported the Commission accepted the low bid of W & W Roofing & Paining Company for work at Fire Stations. The Street Committee requested cooperation of the Police Department in the enforcement of Ordinance No. 393, the litter;:~~ ordinance. Alderman Smith presented recommendation of the Street Committee after conferring with West Memphis School District officials that the 720 feet gravel street to East Junior High School on E. Barton Street be imprged by a two to three inch asphlat overlay, the City furnishing machinery and labor and the School paying for materials. The Council wss informed the street is also used to a city park, is heavily traveled, and the School District did not have funds to construction the street when the school was constructed. Motion was made by Alderman Smith, seconded by Alderman Horton: That City furnish machines and labor, and the School pay for materials for the overlay of street to East Jr. High School. Upon vote, the voting was as follows: Aye: Aldermen: Hightower, Horton, Hutcherson, Payton, Scott, Smith, Bentley, Grimsley, Harris, and Dickerson. No: None. Preliminary Plats of Westwood 7th and 8th Additions were presented by Mr. Robert Jontz of Avalon Developers, Inc., who informed the Council of plans for the Additions. The Planning Commission had aecommended approval of the Plats subject to approval of the Engineering Department. Alderman Payton brought to the Council's attention efforts to improve drainage in the Westwood Acres area and correspondence with Drainage District 6, also her objection to approving additional plats of the area until drainage problems in the developed area are alleviated. After discussion of drainage, fire protection, and development, motion was made by Alderman Dickerson, seconded by Alderman Hutcherson: That Preliminary plat of Westwood Acres 7th Addition be approved, but does not constitute the acceptance by the public of the dedication of any streets or other public way or ground, and has not been appnTed for recording as a public record. Upon vote, the voting was as follows: Aye: Aldermen: Hightower, Horton, Hutcherson, Scott, Smith, Bentley, Grimsley, Harris, and Dickerson. No: Alderman: Payton Motion was made by Alderman Scott, seconded by Alderman Hutcherson: That Preliminary Plat of Westwood Acres 8th Addition be approved, but does not constitute the acceptance by the public of the dedication of any streets or other public way or ground, and has not been approved for recording as a public record. Upon vote, the voting was as follows: Aye: Aldermen: Hightower, Horton, Hutcherson, Scott, S~3.th, Bentley, Grimsley, Harris, and Dickerson. No: Aldermen: Payton f~ Mayor Rodgers read the following letter from Mr. Pat K. Magruder, Architect for the Neighborhood Center: Honorable Tilden Rodgers Mayor City of West Memphis City Hall West Memphis, Arkansas 72301 Re: Neighborhood Center Dear Sir: We are writing this letter requesting to postpone the bid date for the Neighborhood Center Building because we do not have an adequate number of bidders . The job was legally advertised in the Evening Times ~~ the Fk W.aDodgee Corp., Additionally the Plans and Specifiea~tessee~and 300iScott Avenue, Little Rock, 2l~00 Poplar, Suite 220, Memphis, T Arkansas, the Associated General Contractors of America, 320 ennDudley~aemphis, Tennessee and Builders Exchange, 6112 South Cooper, Memphis, T natiaa].3~ with Dodge/Scan, McGraw-Hill, Information Systems Company, P. 0. Box 1752, St. Louis, Missouri. At the date of distribution we contacted eight (8) ~nThis has now dwindled personally and had positive responses from four (~}• down to where we have only one (1) bidder. The lack of interest in this job stems purely from ~eious co tractorss of work and miscellaneous internal reasons withl.n the var organizations. For all the reasons cited above we firmly recommend the bidding be postponed. } We will meet with you to establish a new bidding period. Very truly yours, /S/ PAT K. MAGRUDER AIA Mr. Magruder was present and discussed the matter o ~honthe~Coaun~e,~~ r°with was made by Alderman Scott, seconded by Alderman H approval of HtTD in Little Rock postpone bidding for the Neighborhood Center until a later date. Upon vote, the voting was as follows: Aye: Aldermen: Hightower, Horton, Hutcherson, Payton, Scott, Smith, Bentley, Grimsley, Haxris, and Dickerson. No: None. Mr. Jay Woods reported action to resubmit application for Westwood Acres Park, and expressed appreciation to Mr. Eddie Brawley and Mr. W. A. Perrine for their assistance. Report on meeting of County, State Highway Department and Federal representatives pertaining to preliminary survey and engineering for S. Avalon was made by Engineer Brawley. No definite date for construction was announced probably be spring of 1971, and anticipated cost to be between $1.i.5, 00 and $60, 000 for the City, County, and Road Districts share. In response to request of Council for reports from agencies given donations by a the City Mayor Rodgers advised reports had been received from West Memp s Boys Club, Wonder City Boys' Club, Inc., and L. R. Jackson Girls Club and are on file. F P i 54 Mayor Rodgers requested permission to advertise for bids for a trash truck. Motion was made by Alderman Dickerson seconded Mayor be authorized to advertise for bids for a ~ hdtxucnk tHoutcherson: That from Revenue Sharing Fonds. IIpon vote, the voti be.Purchs,sed ng was as follows . Aye: Aldermen: Hightower, $orton, Hutcherson, Payton, Scott, Smith, Gentle Grimsley, Harris, and Dickerson. y' No : None . Mayor Rodgers commended his administrative assistant Jay Woods, and reported Revenue Sharing Funds Received thru June 30, 1973 $368,l~88 plus interest $J~., 701; expended $199,956, leaving fg ~ao3~ n e Fire Truck will be purchased from this amount repor e~o~e u~~~ dd~ P sin the a er. PP Financial report for first six months was distributed and the Council informed the City Treasurer will appear if at~y questions. ~ Announcement was made of MATCOG meeting in West Memphis on August 15th. Engineering Departments new employee, Ralph Grisham, was introduced. Mr. John D. Smith requested permission to place a mobile home at 810 - 82t~ S. 8th Street for living quarters while constructing a day care center. Building Inspector Perrine brought to the Council's attention the Board of Adjustment had granted permission for the nursery and day care center as required by Ordinance No. 715• After discussion of the center, connection to sewer, assurance children would not be kept 3.n the traa.ler, motiofi was made by Alderman Alderman Hutcherson. That '~-, a~conded by ' grant six month permit for trailer due to hardship. Upon vote, the voting was as follows : Aye: Aldermen: Hightower, Horton, Hutcherson, Payton, Scott, Slmith, Bentley, Grimsley, Harris, and Dickerson. No: None. Miss Margaret Woolfolk brought to the Councils attention parking on W. Bond Street, the matter was referred to the Engineering Department. Alderman Horton inquired of the City Attorney status of junk yard on 5th Street, and was informed an ordinance is being prepared pertaining to the matter. No further business being presented, the meeting was adjourned. AT : clTy cz APPROVED: August lb, 1973 '~'~