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November 21, 1974.:k ~+ ~ MINUTES OF COUNCIL MEETING OF THE CITY OF WEST MEMPHIS, ARKANSAS, HAD AND HELD ON NOVEMBER 21, 1971. The City Council of the City of West Memphis, Arkansas, met in regular session at its regular meeting place in West Memphis, Arkansas, at 1:30 otclock p.m. on the 21st day of November, 1971. The following were present: Mayor Tilden Rodgers; Aldermen: W. L. Harris, Pritchard Horton, C. D. Hutcherson, Ann Payton, M. P. Scott, B. G. Smith, R. T. Bentley, and Thomas Dickerson; and City Attorney R. L. Smith. Absent: Aldermen: D. M. Grimsley and J. E. Hightower. It being determined a quorum was present, the following proceedings were had to-wit Minutes of Council Meeting on November 7, 1971, were approved as read. Upon request of Mayor Rodgers, Mayor-elect Mrs. T. M. (Joyce} Ferguson reported on sessions attended for newly elected officials at the Arkansas Municipal League Meeting in Hot Springs on November 17 - 19th. City Attorney Smith reported on seminar pertaining to minimum wages conducted at the League Meeting. Architect Cliff Jackson presented sketch and plans for Fire `Station No. 4 to be constructed at 19th and Jackson. Indepth research and reasons for design of the Station were explained by Mr. Jackson. A resolution retaining Urban Renewal Agency Board of Commissioners, Changing Name Of Urban Renewal Agency, And Designating Tom Coleman As Local Responsible Official was read by City Attorney Smith. After discussion, Alderman Scott, seconded by Alderman Harris moved that the resolution be adopted. Upon vote, the voting was as follows: Aye: Aldermen: Harris, Horton, Hutcherson, Payton, Scott, Smith, Bentley, Dickerson No: None. The resolution read as follows: RESOLUTION N0. 501 RESOLUTION RETAINING URBAN RENEWAL AGENCY BOARD OF COMMISSIONERS, CHANGING NAME OF URBAN RENEWAL AGENCY, AND DESIGNATING TOM COLEMAN AS LOCAL RESPONSIBLE OFFICIAL. WHEREAS by virtue of the Housing and Community Development Act of 1971 the City of West Memphis is entitled to receive certain Federal grants over the period of the next five fiscal years and carry out activities with such funds in a manner in keeping with the intent of the Act; and WHEREAS it is recognized that the Urban Renewal Agency of the City of West Memphis has through the past five years developed invaluable experience that will be useful to the City in accomplishing community improvement goals under the 1971 Act; and WHEREAS the Executive Director of the Urban Renewal Agency, Tom Coleman, has displayed the qualifications of leadership and administrative ability to direct the planning and execution of the community development program: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS: 1. That the Urban Renewal Agency Board of Commissioners shall be retained for the purposes of not only completing previously commenced activities in the Neighborhood Development Program but also serving as the locally appointed commission responsible for the day-to-day administration of the dommunity Development Program. ~~ 2. That in keeping with the opportunities offered by the Housing and Community Development Act of 19?!~, the name of the Urban Renewal Agency shall hereby be changed to "Community Development Agency~+ of the City of West Memphis, Arkansas, this name change being resZdered for local purposes and not intended to conflict in any manner with the statutory authority of said Agency by virtue of Arkansas Statutes. 3. That Tom Coleman be and hereby is designated as the local official responsible for directing the planning and administration of the Community Development Program to be carried" out under the provisions of the Housing and Community Development Act of 19?~.. ~• That this resolution shall be in effect only through the first year of the Community Development Program. Mayor Rodgers summarized Proposal of Manes & Associates, Inc. to assist in Community Development Program, copy of Proposal had been attached to Agenda. After discussion, City Attorney Smith read Resolution accepting the Proposal. Alderman Horton, seconded by Alderman Harris moved that the Resolution be adopted. Upon vote, the voting was as follows: Afire: Aldermen: Harris, Horton, Hutcherson, Payton, Scott, Smith, Bentley, and Di. ckerson No: None. The Resolution read as follows: RESOLUTION N0. 502 RESOLUTION ACCEPTING PROPOSAL OF ~S & ASSOCIATES, INC. TO ASSIST IN COMMUNITY DEVELOPMENT PROGRAM. WHEREAS by virtue of the Housing and Community Development Act of 19?!~ the City of West Memphis will be entitled to certain grant funds during the next five fiscal years to plan and carry out certain community development activities; and WFIEREAS the new Community Development Program will require, in addition to the activities and efforts of local officials, the professional and technical services of a planning consultant; and WHEREAS it is determined that the firm of Manes & Associates, Inc. Planning Consultants who have assisted the City in Management Assistance Program, are counselors to the Planning Commission, and are Planning Consultants to the Urban Renewal Agency is the firm most suited for the planning assignment in connection with the Community Development Program; and WHEREAS the firm of Manes & Associates, Inc. has submitted a proposal to the City of West Memphis, dated November 12, 1971, specifying a scope of services and a fee for the provision of planning services in connection with the Community Development Program: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS: 1. That the proposal of the firm of Manes & Associates, Inc., dated November 12, 197., a copy of which is attached to this resolution and the official journal of the minutes of this meeting be and is hereby accepted. 2. That this resolution shall take effect immediately. ~H~ ~:~ 9 ,~ Mayor Rodgers informed the Council the committee appointed to supervise the Neighborhood Facility Ceit~er had prepared rules and regulations pertaining to the Center. Mr. Jay Wood Chairman of the Committee, advised assistance had been received from representatives of HUD in preparation of the rules and regulations. A Resolution adopting the rules and regulations was read by City Attorney Smith. Alderman Smith, seconded by Alderman Bentley moved that the Resolution be adopted. Upon vote, the voting was as follows: Aye: Aldermen: Harris, Horton, Hutcherson, Payton, Scott, Smith, Bentley, and Dickerson No: None. The Resolution read as follows: RESOLUTION N0. 503 WHEREAS, the Neighborhood Facility Center is approaching completion, and WHEREAS, it is ian the best interest of all the citizens of West Memphis, Arkansas, that the Neighborhood Facility Center space provided by the City, County, and Department of Housing and Urban Development shall afford the residents of Crittenden County a facility for carrying on Community Activities, and WHEREAS, any agency, organization, group or individual which uses the Facility must adhere to the following regulations which have been adopted by the ~t~QrinQ Committee, Mayor, City Council and County Judge; THEREFORE, BE IT RESOLVED by the City Council of the City of West Memphis, Arkansas that the following rules and regulations pertaining to the Neighborhood Facility Center shall become effective at once: 1. All agencies, organizations, groups or individuals must obtain permission from the Center Director before using it. 2. Consideration will be given first to the agencies specified in the original application. 3. Outside agencies concerned with children and youth activities will be given preference over other outside agencies or groups. The Center Director must have at least two (2) weeks advance notice for use of the Center by ALL groups. 1.t. Meetings with a political overtone will not be permitted in or around the Neighborhood Facility Center. 5. Meetings with a religious overtone will not be permitted in or around the Neighborhood Facility Center. 1~. No spirituous liquor of any sort will be allowed at any time in or around the Neighborhood Facility Center. 7. All space which is being used must be cleaned and closed by 11 p.m. 8. Children and youth activities must be sponsored by adult groups, properly supervised with the name of the supervisor furnished beforehand. The supervisor will be held financially liable for damage caused by the group to the Neighborhood Facility Center or it's contents. :-~-~~ Mayor Rodgers re~}uested permission to advertise for bids for six new police cars that were included in the Revenue Sharing Budget, three old cars will be replaced and three additional cars assigned to the "Ixidianapolis Plana of officers being responsible for cars. Alderman `Scott, seconded by Alderman Smith moved that the Mayor be authorized to advertise for bids for six police cars. Upon vote, the voting was as follows: Aye: Aldermen: Harris, Horton, Hutcherson, Payton, Scott, 9nith, Bentley, and Dickerson No : None . s ~_ ~~ Mayor Rodgers requested permission to: advertise for bids for furniture and equipmment for the Neighborhood Facility Center as recommended by the .Committee. The approximate cost will be $12,000 to be paid by~-the City and County, the City's share of $6,000 will be paid from Revenue Sharing Funds. Mr. Jay Wood stated HUD will have a 'key checkt~ on the Center on November 27th, and =the parking lot is to be constructed by the City and County. Alderman Smith, seconded by Alderman Hutcherson moved that the Mayor be authorized to advertise for bids for furniture and equipment for the Center.. Upon vote,, the voting was as follows: Aye: Aldermen: Harris, Horton, Hutcherson, Payton, Scott, Smith, Bentley, and Dickerson No : None . The Mayor reported requests had been received from Housing Authority and Urban Renewal Agency for appointments, however, he would.- not make ~~lame duck appointments~~ and the matters were referred to the Mayor-elect. Mayor Rodgers announced Budget Meetings set for 5 p.m. Monday, November 25th. Senator W. K. Ingram appeared on behalf of his company, Ingram Construction Company, pertaining to the controversy as to-delay in the storm drainage .construction on S. Avalon that his company was not responsible, and requested the City Attorney read the following: .~ ~ _ ,_ _ . _~ .. __~ _ _ _ ._ __ .__~.. _ . .._ _ _ ~.u.. __~...... _ _..... .. .,, .. _ ._ W, .__.. ___.._._,w....w__ _,.,~___-__ ~_.._.~..~v~._....__.,,...r~_,,..._- .~ _- ~ ... ...._ _ ~~~ ~. . -~ ~L2~~~ ~t-__ : ~rsl~~. _. _. .~. _ . __- -~ P. o. sax 226 ~ ~ -~- ,.~ :~ Y-;~k~.,, LITTLE ROCI<, ?2203 __ November 15, 1974 ~Ir . W . K . Ingram ~Y. K, Ingram Construction Company Post Office .Box 369 West. Memphis, Arkansas 72301 Job S-11-3 State Aid .Project (997) wy. ?0 - Hulbert (Storm Drainage) Crittenden County Dear Mr. Ingram: . Regarding our telephone conversation yesterday, concern- ing the right of way and utility agreements for the above referenced job, below is requested information. The right of way plans and Court Orders were prepared to assist the County Judge and mailed to the County May 6, 19?4, for execution. The portions of the right of way in the city of West Memphis are to be obtained by the County, Utility Agreements were prepared and mailed to the County on hiay 8, 19?4, on four utilities requiring adjustments. They are : 1. Southwestern Bell Telephone Co.; Aerial and buried exchange cable .parallel to the length of the project with several crossings . a 2. Arkansas Louisiana- Gas Co.; Two-inch and four-inch gas line crossings at Highway Stations 16+90 to 37+40 ` and at .Highway Station 58+81, 3. Chicago, Rock Island, and Pacific Railroad Company; Communication Line crossing at Station ?+50. 4. City of West Memphis; Electric power, water lines, and sanitary sewer facilities parallel the length of project . :: l51 ate Highway Department only gives assistance to unties in the administration and construction on Aid Projects.. The signed Court Orders and exe- utility agreements have not been returned. Sine'''rely, r J. E. Lowder Assistant Chief Engineer Operations -irector -eputy Director 'onstruction Division 'ob S-11-3 "B" File ARKANSAS STATE HIGMJAY DEPARTMENT SPECIAL PROVISION JOB S-183 UT IL TTY ADJUS'i'~EtJTS Utility facilities at ttie locations noted below, will be removed, relocated, andlor adjusted in accordance with separate agreements between the Highway Department and the respective utility owners. In accordance with subsection 105.07, Cooperation Between Contractors, of the Standard Specifications, Edition of 1972, the Contractor is forewarned that such work may be underway concurrently with the work under Chia contract. 'The following utility forces may be working within the construction limits" .' covered by this contract: 1. Owner: Southwestern Bell Telephone Co. Facilities: Aerial and buried exchange cable. Location: Parallel the length of the project with several~crossinga. s 2. Owner: Arkansas Louisiana Gas Co. . Facilities: Two inch and four inch gas lines. .Location: Crossing to left at Highway Station lfr--90 to Highway Station , 37+40 and a crossing at Highway Station 58+81. 3. 4~~ner: Chicago, Rock Island, and Pacific Railroad Company Facilities: Communication line. Location: Crossing at Highway Station 7+50. 4. Oc,~ner : C ity o f Wes t Memphis Facilities: Electric Power - Water lines - and Sanitary~Sewer, Location: Parallel tre length of the project. . ~~~ After lengthy discussion as to responsibility for removal of utilities, design change, backfill, junction boxes, issuing work order, purchase of pipe, increase in costs, protection for workers, request to be relieved of contract by contractor, misunderstanding in communications involving contractor, State Highway Department, County, City, signing and filing of Court order by Crittenden County officials, Mayor Rodgers requested City Engineer Brawley to contact representatives of the Contractor, State Highway Department, Crittenden County, and the City to meet in an effort to expedite the matter. Mayor Rodgers presented contract from Motoro~ Company for radio service stating amount had increased 13~. After consideration, motion by Alderman Horton, seconded by Alderman Dickerson: Authorize the Mayor to enter into contract with Motorola Company for radio service in amount of $555.00 per month. Upon vote, the voting was as follows: Aye: Aldermen: Harris, Horton, Hutcherson, Payton, Scott, Smith, Bentley, and Dickerson No : None . Alderman Payton inquired as to report from Corps of Engineers on flood control, and was informed report had not been received. Alderman Harris requested Utility Commission be contacted as to reason for lights being out in his area this morning. Alderman Horton inquired as to status of traffic control light at Shoppingway, and City Engineer Brawley advised had been trying to contact the company representative. There being no further business, the Council adjourned. ATTE~~`~ TY MAYOR APPROVED: DECEMBER 5, 197.