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April 1, 1976i MINUTES OF A REGULAR MEETING OF THE COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS, HAD AND HELD ON APRIL 1, 1976. The City Council of the City of West Memphis, Arkansas, met in regular session at the Council Chamber, City Ha11 in West Memphis, Arkansas, at 1:30 ofclock p.m. on the 1st day of April, 1976. The following were present: Mayor Joyce Ferguson presiding; and Aldermen: Tilden Rodgers, R. S. Cosgrove, Thomas Dickerson, D. M. Grimsley, W. L. Harris, J. E. Hightower, A. 0. Holt, Pritchard Horton, and J. C. King; and City Attorney R. L. Smith. Absent : Alderman R. T . Bentley. City Engineer Brawley gave the invocation~e: It being determined a quorum was present, the following proceedings were had to-wit: Motion was made by .Alderman King, seconded by Alderman Grimsley, that accept Minutes of Council Meeting on March 18, 1976, wee included in the packet. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None. Mayor Ferguson announced the first order of business would be opening of bids. Bids for Data Processing Department for Core Memory Module and Disk Cartridges as per Bid Notice published in the Evening Times on March 9th and 16th were received from: McCormick Business Forms, Inc. - Memphis Burroughs Corporation - Memphis The bids were turned over to the Purchasing Agent to be turned over to the proper Commission for awarding the bids. Bids for Mosquito Control as per Bid Notice published in the evening Times on March 11th and 18th were received from: McNeely Flying Service - Earle James M. Landrum - West Memphis Atkison Flying Service - West Memphis The bids were turned over to Alderman King for the Mosquito Control Committee to award the bid. Bids for household pests and rodent control program as per Bid Notice published in the Evening Times on March 15th and 22nd were received from: Adams Pest Control - hest Memphis Acme Termite Co. - West Memphis Arkin Exterminating - Memphis The bids were turned over to the Purchasing Agent for awarding to low bidder. Bids for a steam cleaner as per Bid Notice published in the Evening Times on March 15th and 22nd were received from: Prior to opening the bids City Attorney Smith brought to the Councilts attention Joe Scarbrough, Purchasing Agent, had filed an affidavit that bids had been received from Horace M. Wilson, Jack ~1.?~i}t ~C Son, Inc . , and Eastern Specialty Company addressed to him but had no indication on envelope that bids were inclosed, the envelopes were opened, but he had not revealed nor altered the bids in any way. Thereupon the City Attorney ruled the bids were legal. Horace M. Wilson - Memphis Jack Flint & Son Inc. - Memphis Buddy Bright Equipment -Hughes Mills Morris - Memphis (n.~ick Newman, Inc . - Memphis Standard Parts - Memphis Motion of Alderman King to accept bid of Jack Flint & Son Inc. died for lack of a second. Motion was. made by Alderman Rodgers, seconded by Alderman Dickerson, that refer steam cleaner bids to the Shop Committee for review, and the Committee have power to award to lowest bidder. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay : None . Alderman Horton suggested a standard form be devised for bids. Alderman Rodgers, seconded by Alderman Dickerson, moved that motion to refer bids to the Shop Committee for review be amended as follows: Band the Committee have power to award to lowest and best qualified bidder! Upon vote, the voting was as follows : Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None . Bids for miscellaneous equipment as per bid notice published in the Evening Times on March 9th and 16th were received from the following: Utility Department - Trucks Dealers Truck and Equipment Company - North Little Rock Altc Industries - Birmingham, Ala. Utility Equipment Co. - Oklahoma City Macabe-Powers - St. Louis, Mo. Mobile Equipment Co. - Houston, Texas Motion was made by Alderman King, seconded by Alderman Cosgrove, bids be turned over to the Utility Committee. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay : None . Mayor Ferguson advised the Utility Committee will notify the lowest and best bidder. Refuse Containers Hawkins Equipment Company - Memphis Scruggs Equipment rCo. - Memphis Moody Equipment and Supply Company - Little Rock and Memphis Gayden Drew Company - Memphis Motion was made by Alderman Rodgers, seconded by Alderman King, bids be turned over to the Sanitation Committee for study. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None. Garbage Packer Units Hawkins Equipment Company - Memphis _ Moody Equipment and Supply Company - Little Rc~k ~~emph Deltequip, Inc. - Memphis Fox Equipment Co. - Memphis Scruggs Equipment - Memphis Motion was made by Alderman Grimsley, seconded by Alderman Dickerson, bids be turned over to the Sanitation Committee to award to best and lowest bidder. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harr~Cs, Hhto;r, ~, Holt, Horton, and King. ~° Nay: None. . ,, ~~ Street Sweeper Hawkins Equipment Company - Memphis Moody Equipment and Supply Company - Little Rock and Memphis ~m.~dG~~m~~~~t,~~cQ~~e~i~~e~lde~o~~.o~i~.~~,r~~~ed to turn over to Street Committee to rencher Ditch Witch of Memphis, Inc. - Memphis United Equipment Corp. - Memphis Motion was made by Alderman Cosgrove, seconded by Alderman Dickerson, bids be turned over to the Utility Committee to award to best and lowest bidder. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None. Vehicles Tom Gibson Ford - West Memphis Boodin Equipment - Searcy Chalmers Buick Co. - West Memphis#iudson-Rook Oldsmobile, Inc. - West Memphis Ryan Chevrolet Co., Inc. After discussion of procedure, Alderman King, seconded by Alderman Grimsley, moved that bids be turned over to the Purchasing Agent, then all bids to come back to the Council for awarding. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None. Poles, Analyzer, and Transformers - Utility Equipment bid notice published in the ~rening Times on March 15th and 22nd, bids were received from the following: rsified Electric Supply Company - North Little Rock Eastern Specialty Company of Philadelphia, Pennsylvania National Electric Supply Co., Inc. - Memphis Vincent Sales Agency - Memphis N. Frank Bates Central Enterprises - Little Rock Kennedy Saw Mills - Shreveport, La. Delta Electric Co. - Memphis (Vice-Mayor Dickerson, presiding) (Poles, Analyzer, and Transformers Bids Continued) Power Telephone Supply Company - Memphis Graybar Electric Company Inc. - Memphis General Electric Supply Company - Memphis Westinghouse Electric - Memphis Tennessee Valley Electric Supply - Memphis Bids for lighting materials and equipment for the Municipal Complex Parking Lots were received from: (Mayor Ferguson, presiding) Tennessee Valley Electric - TVESCO - Memphis General Electric Supply Company - Memphis National Electric Supply Co ., Inc. - Memphis Power & Telephone Supply Company, Inc. - Memphis Graybar Electric Company, Inc. - Memphis Arkansas Industrial Electric Supply Co., Inc. - Jonesboro Westinghouse Electric Supply Company - WESCO - Memphis Due to two transformers urgently needed, Alderman Rodgers, seconded by Alderman Grimsley, moved that Joryn Smith and P . G. Para study the transformer bids and return report before the Council adjourns, and balance of bids be turned over to Committees . Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None. Alderman Rodge$ brought to the Councilts attention Bryant Witherspoon and Joe Scarbrough had reviewed the bids for the Data Processing Department, and moved that award the bid to McCormick Business Forms, Inc., the low bidder, for the 10 Disk Cartridges of $87.00 each and the Core Memory Module to Burroughs Corporation. The motion was seconded by Alderman Cosgrove. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay ; None . Motion was made by Alderman Cosgrove, seconded by Alderman Grimsley, that appoint a committee to draft a form showing specifications, and the form have blank spaces for people who are interested in bidding to fill out blanks to avoid confusion. Upon vote, the voting was as follows: Aye; Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Nay: None. Mayor Ferguson appointed the following committee: Alderman Horton, Chairman, Joe Scarbrough, Purchasing Agent, -Eddie Brawley, City Engineer, and Rick Gallagher, Administrative Aide. Alderman Cosgrove, Chairman of the Boys and Girls Clubs Steering Committee, introduced Mr. Van Spear, Chairman of a Sub-Committee, who reviewed financing and construction of facilities for the Boys and Girls Clubs, proposals as to division of funds, tentative agreements, and litigation. Mr. Spear inquired as to the Council meeting with the people involved and working out an equitable solution. The Council discussed with Mr. Spear and Miss Margaret Woolfolk, -Editor of the Evening Times, pending and future litigation, complaints of the black community, present and future facilities for boys and Girls Clubs, vandalism, condition of the L. R. Jackson Commuaty Center, and finances. Thereupon, Alderman Cosgrove, seconded by Alderman Horton, moved that as Council or individuals meet with the people who would like to meet at the earliest possible time, that have a list of people going to meet with us, and a list of specific questions to speak to. The motion was considered, and upon roll call vote, the voting was as follows: Aye: Aldermen: Cosgrove, Grimsley, Harris, Hightower, and Horton. No: Aldermen: Rodgers, Dickerson, Holt, and King. Upon ruling of the City Attorney takes six votes to pass, the motion failed. Mayor Ferguson advised the Budget Committee had gone over the Audit and copies of the 1975 Audit and Management Letter were available. Mr. Russell Clinton, III of Dodge, Clinton & Thomas, commented on meeting with the Budget Committee, fee for audit being in excess of amount originally anticipated, and letter of February 17, 1976 to the Mayor and Council. Mr. Morris Fair, President of UMIC, Inc. and Financial Consultant for the City, elaborated on procedures involving refunding of bonds, and read the following letter : April 1, 1976 The Honorable Joyce Ferguson Mayor, The City of West Memphis City Hall ti,Test Memphis, Arkansas 72301 Re: Refunding of West Memphis Public Utility Revenue Bonds Dear Mayor Ferguson: On April 1, 1976 at its regular session, the West Memphis City Council formally approved the proposal submitted to them on March I~., 1976. My plan is now to immediately advertise the refunding bond issue along with the capital improvement issue totaling approximately $6,000,000 with competitive bid proposals to be received on May 6, 1976, and closing and delivery of funds to the City on or before June 1, 1976. ~~ UMIC, Inc. hereby agrees to acquire for the City the required obligations of the United Sues Government needed to provide for payment of the currently outstanding bonds. These United States Government obligations must be obtained on the day of or the day after receipt of bids for the sale of the refunding and revenue bond issue. We are hereby requesting your approval for UMIC, Inc. to act in behalf of the City in purchasing these securities which will be resoltl.to the Trustee bank, acting in behalf of the City, on the day of closing. UMIC, Inc. will be obligated, with the assistance of Smith, Williams, Friday, Eldredge & Clark, Attorneys of Little Rock, Arkansas and Haynes and Miller, Attorneys of Washington, D.C ., to determine that the City is receiving the benefit of the maximum legal return on the government securities acquired. It is agreed and understood that UMIC, Inc. may profit from the transaction in U. S. Government securities, but only if and after the maximum benefits have been provided to the City. Sincerely, Morris H. Fair President UMIC, Inc. MHF/jh Approved this day of , 1976 THE CITY OF WEST MEMPHIS, ARKANSAS By: After consideration, motion was made by Alderman Cosgrove, seconded by Alderman Horton, that authorize the Mayor to sign the letter. Upon roll call vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Motion was made by Alderman Holt, seconded by Alderman King, that UMIC, Inc., proceed with refunding. Upon roll call vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . Alderman Rodgers presented the following recommendations from the Budget Committee: That the City authorize $250.00 to send Jerry Chapple to a bomb demolition school, to be paid from Revenue Sharing Funds, the County will pay half the cost. Alderman Rodgers moved that the recommendation be accepted, the motion was seconded by Alderman Grimsley. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. ' No : None . The Mayor be given approval to amend the second year application for CD Program. Alderman Rodgers moved that the recommendation be accepted, the motion was seconded by Alderman King. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . Employ the General Building Services for cleaning the City Hall $290.00 per month, the low bid, the company is a Memphis firm, and if does not prove satisfactory a two weeks written notice can cancel the contract. Alderman Rodgers moved that the recommendation be accepted, the motion was seconded by Alderman Holt. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Appropriate Revenue Sharing Funds for a City Garage in order to prevent theft and vandalism of City property. Alderman Rodgers moved that the Recommendation be accepted, the motion was seconded by Alderman Horton. During consideration it was determined the amount of allocation to be determined at a later date. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightotifer, Holt, Horton, and King. No: None. A Finance Officer be employed for the City to have at least five years experience. Alderman Rodgers, seconded by Alderman Cosgrove, moved that advertise to hire a Finance Administrator to be paid from Revenue Sharing Funds. During discussion of ~~ recommendation of City Auditors, Manes & Associates, duties of a Finance Administrator, payment of salary, City personnel, motion was made by Alderman Grimsley, seconded by Alderman Holt to table until next meeting. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . Gas allowance of 50 gallons per month be allotted to I. M. Hanna and 25 gallons per month be allotted to Joe Scarbrough. Alderman Rodgers, seconded by Alderman Cosgrove moved that I. M. Hanna be allotted 50 gallons of gas per month and Joe Scarbrough be allotted 25 gallons of gas per month and that Johnny Meeks at the City Shop be given a list from the Mayor's Office of who is entitled to get gas, and the amounts are not to be exceeded. After consideration, vote was as follows Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Recommendation that pay Dodge & Clingy©n° $15,000.00 for City and Utility Audits. Alderman Rodgers brought to Council's attention the original proposal was $12,000.00 and have now requested $18,000.00. After consideration of the recommendation, Alderman Rodgers, seconded by Alderman Dickerson moved that approve $15,000.00 for payment to Dodge & Clinton for City and Utility Audit. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Recommendation that Department Heads, who do not have anything on the Council Agenda, do not have to attend the Council meetings. After consideration, Alderman Rodgers, seconded by Alderman Grimsley, moved that Department Heads not be required to attend Council meetings. Upon vote, the voting was as follows: .1~ye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Alderman Rodgers presented request of the Library Commission that a temporary head librarian be employed until the 1st of September. After discussion of residence requirments and status of temporary employee, motion was made by Alderman Rodgers, and seconded by Alderman Cosgrove, that the Library Commission be permitted to hire a temporary head librarian until the first of September. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . Mayor Ferguson reported Westwood Acres area had not been flooded during recent heavy rains, and calls received from the residents. .~ a j Alderman Dickerson, Chairman of the Fire Commission, reported the bids for 500 Ft. 3" Fire Hose and 2,000 Ft. of 1 2~~ Fire Hose had been awarded to Casco Industries of Shreveport, La. the low bidder. Alderman Holt presented report of the Salary Review Committee as to Schedule of Annual Salary Rates By Grades for the ~Lectrical Department, Police Department, and Fire Department, copy of Schedules included in the packets. Alderman Grimsley, seconded by Alderman Holt, moved to accept the report as presented by Alderman Holt, and the report to go into effect immediately, that does not effect the firemen or policemen who are presently employed. During discussion of budget, present and future employees, grades, salary raises, advancements, linemen who passed Civil Service tests salary increases included in 1976 budget, motion was made by ~]..derman:Dickerson, seconded by Alderman Harris that the motion be tabled. Upon roll call vote, the voting was as follows: Aye: Aldermen: Cosgrove, Dickerson, Harris, Hightower, and King. No: Aldermen: Rodgers, Grimsley, Holt, and Horton. The motion failed. During further consideration of the motion to accept the report, Alderman Grimsley withdrew the motion and Alderman Holt withdrew the second. Mayor Ferguson announced the item under Old Business on the Agenda, Street and Sanitation Longevity, would be referred back to the Budget Committee. City Attorney Smith reported citations are being issued for delinquent privilege licenses. P. G. Para presented .recommendation that accept low bid of Vincent Supply Co. of Memphis for three 100,000 KVA transformers $5,975.00 each, and low bid of Diversified Electric Supply Company of Memphis for the 300 KVA transformer $2,725.00. Motion .was made by Alderman Rodgers, seconded by Alderman Dickerson that accept the recommendation for awarding bids. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Motion was made by Alderman Horton, seconded by Alderman Cosgrove, that reject bids for Utility Department vehicles received on February 19, 1976. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . City Attorney Smith read an ordinance entitled "An Ordinance To Amend Section 2 And Section 3 Of Ordinance No. 859, An Ordinance Requiring Anyone Who Is A Regular ~nployee Of The City Of West Memphis, Arkansas To Establish Residence Within Ninety (90) Days Within The City Limits Of The City Of West Memphis, Arkansas, Declaring An ~nergency And For Other Purpose s t~ . Alderman Cosgrove, seconded by Alderman Holt, moved that the rule requiring the reading of an ordinance in full on three different days be suspended and that the ordinance be placed on its second reading. The Mayor put the question on the adoption of the motion and the roll being called, the following voted: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . Thereupon the Mayor declared that at least two-thirds of all members of the Council having voted in favor of the motion to suspend the rule, the motion was carried and the rule suspended. The ordinance was then read the second time by the City Attorney. Aldermen King, seconded by Alderman Hightower, then moved that the rule requiring the reading of an ordinance in full on three different days be further suspended and that the ordinance be placed on its third reading. The Mayor put the question on the adoption of the motion and the roll being called the following voted: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. The Mayor declared that at least two-thirds of all members elected to the Council having voted in favor of the motion to suspend the rule, the motion was Carrie d and the rule suspended. The ordinance was then read the third time by the City attorney. Alderman Rodgers, seconded by Alderman Horton, moved that the ordinance be adapted. The question was put by the Mayor on the adoption of the motion and the roll being called, the following voted: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No: None. Alderman Harris, seconded by Alderman Grimsley, moved that Section 3, the emergency clause, be adopted, and on roll call the following voted: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. Tdo : None . The M~.~car ~ thereupon decla~.nec~ the ordinance and the emergency clause adopted and signed the ordinance, which was attested by the City Clerk and impressed with the seal of the City. The ordinance -was given No. 861, the ordinance read as follows: ORDINANCE N0. 861 AN ORDINANCE TO AMEND SECTION 2 AND SECTION 3 OF ORDINANCE N0. 859, AN ORDINANCE REQUIRING ANYONE WHO IS A REGULAR EMPLOYEE OF THE CITY OF WEST MEMPHIS, ARKANSAS TO ESTABLISH RESIDENCE WITHIN NINETY (90} DAYS WITHIN THE CITY LIMITS OF THE CITY OF WEST MEMPHIS, ARKANSAS, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS: SECTION 1. Section 2 of Ordinance No. 859 shall be amended to read as follows: irIt shall be the established policy of the City of West Memphis, Arkansas that anyone who is regularly employed by the City of West Memphis, Arkansas must establish residence within the City Limits of the City of West Memphis, Arkansas, within ninety (90} days after such employment, provided that the City Council by majority vote of its members may waive the rule of residency requirement where there is a need of an employee or Department Head with special skill and qualifications not found in the City Limits of West Memphis, Arkansas.'1 SECTION 2. Section 3 of Ordinance No. 859 shall be amended to read as follows: "This policy shall note apply to those employees of the City of West Memphis, Arkansas who are now regularly employed by the City of West Memphis, Arkansas, provided further that employees of the City of West Memphis now regularly employed and residing within the City shall continue to reside within the City Limits and Boundaries of the City of West Memphis, Arkansas." SECTION 3. Emergency Clause. It having been found and determined by the City Council of the City of TrJest Memphis, Arkansas that there is an immediate need to amend Ordinance No. 859, dated March ~., 1976, of the City of West Memphis, Arkansas, and to waive residency rules and regulations in special circumstances and to assure that present City employees regularly employed shall continue to reside within the City Limits and Boundaries of the City Limits of the City of West Memphis, Arkansas, an emergency is hereby declared to exist and this Ordinance shall be in full force and effect from and after the date of its passage and approval. „.,„.,„ ~ Mayor Ferguson requested approval of appointment of P. G. Para to the Por Authority. Motion was made by Alderman King, seconded by Alderman Grimsley that P. G. Para be approved as a Port Commissioner. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Harris, Hightower, Holt, Horton, and King. No : None . The Mayor advised the Library Board had recommended Mrs. Patty Gonzales be appointed a Library Trustee. Motion was made by Alderman Grimsley, seconded by Alderman King, that Mrs. Patty Gonzales be approved as a member of the Library Board. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Hightower, Holt, s and King. No : None . Aldermen Harris and Horton were not present for voting. Mayor Ferguson expressed appreciation for cooperation of newspapers, school, businessess, Chamber of Commerce, and citizens in the Bicentennial Wagon Train and Armed Forces Projects. Bill Manning requested consideration of plat for Fourth Addition Richland Subdivision inasmuch as the matter was not approved by the Planning Commission until March 31st, therefore, was not on the Agenda. Motion was made by Alderman Grimsley, seconded by Alderman Holt, that waive the rule and the plat be presented. Upon roll call vote, the voting was as follows: Aye: Aldermen; Rodgers, Cosgrove, Dickerson, Grimsley, Hightower, Holt, Horton, and King. Pdo ; None . Alderman Harris was not present for voting. City Engineer Brawley advised the preliminary and final plats of Phase I, Fourth Addition Richland Subdivision, lying in the East 190.0 feet of the NTi+~ of Section 11, T-6-N, R-8-E, Crittenden County were to be approved. Alderman Horton, seconded by Alderman Grimsley, moved that Preliminary Plat of Phase I, Fourth Addition Richland Subdivision be approved subject to proper completion of all requirements of Subdivision Regulations. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Hightower, Holt, Horton, and King. No : None . Alderman Horton, seconded by Alderman Grimsley, moved that Final Plat of Phase I, Fourth Addition Richland Subdivision be approved subject to proper completion of all requirements of Subdivision Regulations. Upon vote, the voting was as follows: lye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Hightower, Holt, Horton, and King. No : None . City Engineer Brawley informed the Council of request of the Arkansas Highway Department that an official request be made by the City that Club Road from Broadway to Interstate 55 be included in the State Highway System as the State is maintaining the Road. Motion was made by Alderman Holt, seconded by Alderman Rodgers, that Club Road from Broadway to Interstate Highway 55 be included in the State Highway System. Upon vote, the voting was as follows: .dye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Hightower, Holt, Horton, and King. No: None. ~~ City Engineer Brawley announced demonstration of a +'Vactor-Rodder++ machine for cleaning of storm and sewer lines to commence at 9:30 Friday, April 2, 1976, at the Treatment Plant. Also, called attention to Notice of Study Initiation Water and Related Land Resources, West Memphis, Arkansas. Alderman Dickerson announced Fire Commission Meeting after Council Meeting. Alderman Horton inquired as to diverting of water in the vicinity of Club Road in the pastern Section of the City from the inhabitated area. City Engineer Brawley was requested to check into the matter. Mayor Ferguson announced a meeting of the banking community in her office at 10;00 a.m. Friday, April 2, 1976 to study city funds deposited not drawing interest. No further business being presented, motion was made by Alderman Grimsley, seconded by Alderman King to adjourn. Upon vote, the voting was as follows: Aye: Aldermen: Rodgers, Cosgrove, Dickerson, Grimsley, Hightower, Holt, Horton, and King. No : None . APPROVED: APRIL 15, 1976