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April 21, 1977
MINUTES WEST MEMPHIS CITY COUNCIL APRIL 21, 1977 A regular meeting of the West Memphis City Council was held in the Council Chamber of City Hall in West Memphis, Arkansas on April 21, 1977. Mayor Joyce T. Ferguson called the meeting to order. Present were: Mayor Joyce T. Ferguson City Attorney Robert Smith Aldermen: Doug Shelton W. R. Spencer Lloyd Woodell Don Grimsley Charles Hampton James Hightow e r Pritchard Horton Roberta Jackson Doug Morris R. H. Ray b e ing a quo rum. Rev. Roy Belcher of the First Christian Church offered prayer. The City's Financial Advisor, Mr. Morris Fair, presented a request in behalf of Reflection Industries, Inc., for preliminary approval for the issuance of approximately $320, 000 proposed Industrial Revenue Bonds (pct 9) . Alderman Horton made a motion that the council cooperate with Reflection Industries, Inc. , in its request for the issuance of approximately $320, 000 Industrial Revenue Bonds (Act 9) subject to the council's fi.~nal review and approval of lease ordinance, payment in lieu of taxes and any other documents that may be required and to give the mayor authority to approve publication of the Notice of Hearing. Alderman Spencer seconded the motion and upon voice vote, it was unanimously RESOLVED, That the West Memphis City Council will cooperate with Reflection Industries, Inc. , in its request for the is- suance of approximately $320, 000 Industrial Revenue Bonds (Act 9) subject to the council's fa~na1 review ~a~.d~~2.pproval of lease ordinance, payment in lieu of taxes and any other docu- ments that may be required; that the mayor is hereby given authority to approve publication of the Notice of Hearing. (Reflections, In preliminary approval of bond issue. Mayor Ferguson presented Energy Conservation Awards to Crittenden Memorial Hospital, Southland Racing Corporation and Ms. Wilna Piper for their outstanding efforts in conserving energy. Mayor Ferguson stated a motion was in order for the approval or correction of the minutes of the last council meeting. Alderman Horton made a motion that the minutes of April 7, 1977, be approved. Alderman Spencer seconded the motion and upon roll call vote, it was unanimously (minutes RESOLVED, That the minutes of April 7, Ap7, 1977 1977, be and are hereby approved. approved) The Mayor asked if there were any citizens in the audience who wished to appear before the council. There being no citizen requests, the Mayor asked the City Attorney to read the first order of old business. City Attorney Robert Smith read for the third time an ordinance concerning CE TA employees. Alderman Ray made a motion that the ordinance be adopted on the third reading. Alderman Morris seconded the motion and upon voice vote, the ordinance was unanimously adopted on the third reading. (Copy of ordinance follows. ) 0 fZD I NAN ~: l; N 0 . ~VI~IEREAS, the Arkansas General 1!.ssembly has now passed a hill. which provides a provision to exempt CETA employees from Civil.. Service Law now pertaining to the City of tv'est Memphis, Arkansas, and ti~VHEREAS, it is the desire of the b~'est I~Iemphis City Council to give CETA employees the same privileges as Civil Service er~~ployees; TI-~.EIZ~:FORE , BE IT ORDAINED BY THE CITY COUNCIL OIi rl'I-IE CITY OF lv EST 1~1E~IPH I S , ARKANSAS , THAT i 1. All CETA employees, employed at I1~est I~zcmplzis, Arkansas, shill be entitled to all the rights and privileges now enjoyed }~y tl~e. 1`aest I~IemT~his Civil Service employees. 2. It is the responsibility of the Personnel Depart:j~ent O the City of I~rest 1~lemphis, Arkansas to provide procedures to see that this program is administered. I'~tSSED AND APrP,U'JED this ~ ~ day of >~6 ~ Y,~ f ~ 19?7. ~~ ~¢~-- DtAYO~ ~~ ATTEST: - f h _ ~, ~- .. ~ ~• ' ~. City Attorney Smith read for the third time an ordinance abolishing Curb and Gutter District No. 1. Alderman Spencer made a motion to adopt the ordinance on the third reading. Alder- man Horton seconded the motion and upon voice vote, the ordinance was unanimously adopted. (Ordinance follows) ORDINANCE NO. AN ORDINANCE DISCHARGING THE COMMISS IoNERS AND D ISSCJLt1ING CURB AND GUTTER IMPRC?VE~+IE~3T DISTRICT No . l o7E' T+~EST MEMPHIS , ARKAI~ AS . ~1HEREAS , Gilbert D . day, III , i-~ugh Chalmers and Edwin F. Bledsoe, the duly appointed, qualified and acting Commissioners of Curb and Gutter Improvement District No. 1 of T~Iest Memphis, Arkansas, a municipal improvement district organized in accordance with the statutes of the state of Arkansas and under ordinances duly passed by this Council, have reported to the Mayor of the city of L~Test Memphis anc3 to the members of the City Council of the city of '~~tESt P~iein~his, Arkansas 1. All improvements contemplated and authorized have long since been constructed by said District; ~ . A.ll bonds issued. by the District and interest thereon hav-~ been paid in full, and there are no outs~~anding debts ©~ved by the District; 3. No taxes are being collected by the District; ~. No title to lands purchased at fozeclosure sale for delinquent taxes is he1_d by the District; 5. There are some delinquencies, but same represent.. ... "' i , a srnal~. amoant of money and are reelected upa~i the record books in the office of the Collector of Crittenden County, Aransas; 6. The Chancery Court of Crittenden County, Arkansas, has entered an order providing that redemptions as to delinquent taxes shall be paid directly to the city of Nest N!e2nphis, Arkansas; ~" . ~.eports re f le etinc~ receipts and disbursements as 1 to all monies paid to and expended by said District have beep filed with the city of West Memphis, Arkansas, and final settlement has been made, and there are. no monies at this time held by said District. $E IT ORD,AIITED by the City Council of the city of West Memphis, Arkansas: SBCTION l . That Gilbert D . ~'ay, II3, Nugh Chalmers a.nd Ed~~rin F, Bledsoe, each be discharged as Commissianer of Curb ar_d :Gutter Ianp~-ouement District Igo. 1 of West Memphis, Arkansas, and that each of said .persons. be relieved of any and all liability by reason of serving as such Corn- ma;ssioner; SBC'~'IO~T 2. Curb and Gutter improvement District No. ~. of rest P~iemphis, Arkansas, is hereby dissolveda SBCTION 3. This ordinance shall take eft ct and be in force. from and after its passage. ~- ' PASSED : ~~ ~~ ~~ ~~ ~'~ ~ f f~ , 1977. ~ x K _• APP RJVBD : , Joy^ T . r erguson, Ma. r ATTEST: - , _,.___. r --~. - . Charles F. Dec?raff, ~ ~ . City of West Memphis, Arkansas 2 City Attorney Smith read for the third time an ordinance abolishing Street Improvement District No. 2. Alderman Sh elton made a motion to adopt the ordinance on the third reading. Alder- man Horton seconded the motion and up o ~ fvc~e, it was unanimously ORDINANCE N0. , ~ adopted. A.N ORDINANCE 1)ISC;f~ARGING THE COMP~iISSIONERS AND DISSOLVING STREET IMPROVEMENT DISTFtICfi NO. 2 CSF NEST MEMPHIS , ARKANS.~S . ~+THEREAS , Gilbert D . Jay, III, Hugh Chalmers and Edwin F. Bledsoe, the duly appointed, qualified anc~ acting Commissioners of Street Improvement District No. 2 of West Memphis, Arkansas, a municipal improvement district organized in accordance with the statutes of the state of Arkansas and under ordinances duly passed by this Council., have reported to the Mayor of the city of West Memphis and to the members of the City Council of the cit~t of West N~emphis, Arkansas 1. All improvements conterr~,plated and authorised have long since been constructed by said District; ~ . A1.1 bonds issued by the District anc~' interes ~: thereon have been paid in full, and there are no outstanding debts o~Ted by the District; 3. No taxes .are being collected by the District; Q. Na title to lands purchased at foreclosure sale far delinquent taxes is held by the District; 5. There are sane delinquencies, but same represent a small amount of money and are reflected upon the record books in the office of the Collector of Crittenden County, ;- . .: - - , Arkansas ; 6. The Chancery Court of Crittenden County, Arkansas, has entered an order providing that redemptions as to delinquent taxes shall be paid directly to the. city of West t~enrphis, Arkansas; 7. Reports reflecting receipts and disbursements as toy all monies paid to and expended by said District have been filed with the city of West Trlemphis, Arkansas, and final settlement has .been made, and there are no monies at this tune held by Baia District. • BE IT ORDAINED by the City Council of the city of West Uiemphis, Arkansas : SECTI4.1'~ 1, 3',~at Gilbert D . Jay, I-II, ~iugh Chal~~ners- and Edwin F. Bledsoe, each be discharged ~as Commissioner of Street Improvement District r;o. ~ 2 of ~•~est P+ieraph~.s: Arkansas,~and that each of said persons be relieved of any and-all liability by reason of serving as such Com-- missioner; SECTION 2 . Street Improvement District No p 2 of ~~est Memphis, Arkansas, is hereby dissolved. SECTION 3. This ordinance shall take effect and be in farce from and after its passage. SAS SE D~ ~ ~~ ~/~ ~~~,~ f ~-- . 19 7 7 . y "~ M ' - .. _... ;~i. ~~. A~'P ROVED ; / . - o T. Ferguson.,- FBI or ATsT ~ ,/" Charles F. DeGraff,~~'' erk .City of West Nieriiphis, Arkansas - _ 2 City Attorney Smith read for the second time an ordinance :.: annexing aportion of ground for the new school in Ward 2. Alder- man Spencer made a motion to adopt the ordinance on the second reading. Alderman Morris seconded the motion- and upon voice vote, the ordinance was unanimously adopted on the second readir~. City Attorney Smith read for the second time an ordinance amending Ordinance 212 concerning the mayor's salary. Alderman Ray made a motion to adopt the ordinance on the second reading. Alderman Jackson seconded the motion and upon voice vote, the ordinance was unanimously adopted on the second reading. City Attorney Smith read for the second time an ordinance amending Ordinance 188 concerning overnight parking on streets. Alderman Shelton made a motion to adopt the ordinance on the second reading. Alderman Horton seconded the motion. During discussion Alderman Grimsley made a motion that the ordinance be amended to delete the words "and providing that moving vans shall be excluded. " Alderman Shelton seconded the motion and upon voice vote, it was agreed to delete the above words from the new ordinance. Upon voice vote on the ordinance, it was unanimously adopted on the seconded reading as amended. Mayor Ferguson asked the City Attorney to read the first item under new business, an ordinance to waive bids for traffic signals. City Attorney Smith read the orddinance establishing an emergency. Alderman Ray moved that the rule requiring the reading in full on three different days be suspended. Alderman Shelton seconded the motion. Upon roll call vote, the rule was sas- pended. City Attorney Smith read the ordinance the second time. Alderman Grimsley moved the rule requiring the ordinance read on three different days be further suspended. Alderman Hightower seconded the motion. Upon roll call vote, the rule was suspended. City Attorney Smith read the ordinance the third and final time. ~~p ~ ,S ..~:{~ Alderman Spencer moved the ordinance be adopted. Alderman Woodell seconded the motion. After considerable discussion and upon roll call vote, the ordinance was adopted on the third reading. Alderman Jackson moved that Section 2 of the .emergency clause be adopted. Alderman Horton seconded the .motion and upon roll call vote, the emergency clause was unanimously adopted. J ORDIr~~~,G-~ CVO. ~~ 4~n.DI~~A.F~CE Tl7 y"~ATjfL v~~~~~ll~.~_~~,~ ~_~~i~.l~~f~a'? ~sm~.~LZS~~z~ra ~~~ Er.~~ ~:.~ s c x .~-~~.~ . ~~ a~ o~rn~~~ pu~~,~}o:~Ls .. ~~ ~' ~ . ~"11~Ef~E.aS, Arkansas Statute ? 9~~~25 aZlo~trs j.Jaivin~ of co?n;~eici~cive bidding ~.n exceptional sit~.ze.tzo~s There suers proc~d:~cfe i.s deer~~Ad not feasible or practical, and ~~:-i~RFAS, -there arc ~3n.y iteYns necessar;~r for the Ci ty~ s usc: ~Fhe re co?~p~'ti tivz bidding is de~t.~ed not ieastble or practzca.? „ 1O~I', . TrIEHEFt~RE, ~E~ :IT aRDa I ~~;£D BY T~iE C3:i y CC~~ C.~r, C}l~' ~'is -~ lq 'g'nat coLnpQtita.ve bid~3i1~~ be T~raived L"or 'i:~~e ~o:t,lafrn ~:te~ to bz used by tine. City, . ~•rhzch is ~describeci as f o:l.`lo~: s U ~s-,?'~ TY ITEM ~~ P PI C~ ~ 4 ET 46fl Tra:f i ~ c ~6entrol der ~ ~2,Ou0.04 each .t ? Sarasota ~e~ic1Q Defiectfl~rs .. _.~ - ~2D.Q~ eac-n "s ;`~"~ 35 12" , 3-~flS1 tl C1n , one dl r°c~i ~n -DO 1 ~? each traff~ c s ~ gnal s . ~ Steel Sarain Poles ~ 6~~.4~~J ~. eac'n T~~? ~~3,EOQ . O J ~.. ?, 1,:1cr~~ncy Cla?~~~e -- T~ n~tJ:t.t1~ baa..-~ fpT~~,.c~ anr~ d~t~~,~,,~~~?ed. b;,r is=, ~ G'-i 'cy Cou.:nci.J_ off' the Ci~c~y o_f ~~~ est -1~'-.~'r-~r~~ i_ ~. ~.r~~.an~;~ s ~;~?-'~.t t,:,F--.~ ~ :i.:~ ~~n v.r~e~~i r~.~~~.~. b, ~hG ~ ~ ty o?" .;..~. ~ ----=~~~'~i _~ i.'or c~ ;_ _i:.-i; ~~- d use r~i'o~d. ab©ve, a,n ernergcnc;;T is hereb~r decla:£Gd ~~ ~xis~c,. a.?Za tn`± :: Urd ~ na:~ce being necessary ror t~ze prese~~~~acio?Z a~` the ~~~,~lic neG.c°, health, safe~~r any .•rclia ~? oz" the cz~izens of lees c ~~i-c,~?.~:%s, A `'•,~.~,~.s, shall be in full ="orc~~ ~.r~_i efi.e ~. from ~~nd a~~-~ r ~;±~.e . dame ~f its passa e and. anor,o~,ral. Fr~:~S~~~ A?~D APP.~tO~f~D tn~_s '~ - da~T of ~ ~~ v~ ,,~,~, 'r ~~(~' • _ • - ~/ ~......1 ~` •~ / ~ ~ . ~~!'°.-,- .psi r/~t The Niayor ~announ.ced the next ite~l~ of ~~siness to be approving the Affiri~~ative Action Plan for Employ:m.ent and asked Rick Gallagher to make an explanati~~n of the plan. City Attorney ,S~ith read the resolution. Alder?r~an Crimsley rriade a rnation ~o adopt the .resolution. Alderman Jackson seconded th.t naotior~ ar~c~ ., •¢ ~~apon v~oi~e vote, the Affirmative Action Plan for Err~pl.oyment vas ti `. approved according to the follov~ring resolution: ;~ ~~ ~ ~~~ r~ . RESOLUTION NO. .~- RESOLUTION APPROVING AFFIRMATIVE ACTION` PLAN FOR EMPLOYMENT. ----~/ C,~' .« WHEREAS, the City of West Memphis is undertaking. projects. _anS ,~- ~,~ . ?p activities with Federal financial assistance av~.~ :.able through the Comr•~unity Development Program under the provisoes of Title "I of • the Hous~.ng and Community Development Act of __1974; and '1 of the Cit of West Memphis is cognizan WHEREAS the City Counci Y of the responsibilities of the City for taking steps to expand employment opportunities for low- and moderate--incomed residents of the City of West Memphis and for creating and maintaining a climate of equal employment opportunity; and WHEREAS the City of West Memphis has prepared a revised Affirma- tive Action Plan for Employment, dated April 21, 1977; and WHEREAS this Plan was considered at this meeting and found acceptable for the intended purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS: 1. That the Affirmative Action Plan for EmploymFnt as identi- fied above, be and hereby is approued as a reflection of the City's commitment to the expansion of 'employment opportunities for lour- and moderate-income residents of the City. - 2. That this Plan shall remain valid for the life of the Community Development Program, and it is recognized that it-may be -further amended from time to time, and each such Amendment shall be the subject of separate City Council approval.' 3. That the City Clerk be and hereby is directed to file one copy of the Plan with this resolution''in the official journal of the actions of the City Council. 4. That this resolution shall take effect immediately. Mayor - ~, r ~ ~ _ ~ ~~ DATE PASSED: ...~• ~~~ ~ _- ~~ AZ'TE ST ..._ T AFEIRMAT;IVE .ACTION- PLAN E'OR EMPLOYMENT v ~'3 ~ h A i .. ... AN AFFIRMATIVE ACTON PLAN FOR EMPLOYMENT - Table~of Contents Page I. INTRODUCTION II.. THE AFF-IRMATIVE ACTION POLICY 2 III. DISSEMINATION OF POLICY IV. RESPONSIBILITY FOR IMPLEMENTING POLICY 4 V. ACTION-ORIENTED PROGP.A.MS 6 A,. Career Development and Upward Mobility. 6 B. Recruitment 6 C. Selection, Appointment and Placement.- ? D. Training ? E. Other Personnel Actions. ? F. Goals and Timetable $ VI. COMPLIANCE WITH .SEX DISCRIMINATION GUIDELINES 10 VII. REPORTING 11 J `t . K• ~, .: .r ~- ~ ; I. INTRODUCTION The purpose of this Affirmative Action Plan is to reflect the City. of West Memphis' commitment to affirmatively increase equal. employ- ment opportunities throughout municipal government.. This Affirmative Action Plan has been prepared as part of the City's Community De- velopment Program which is being carried out with financial. assist- ance under the provisions of Title I of the Housing and Community Act of 1974. This Flan is a companion document to the Section 3 Compliance Plan, and to the Affirmative Action Plan for Businesses. Regulations of the Department of Housing and Urban Development re- quire~that cities demonstrate-their compliance with the require~~~~nts of Section 3 of the Housing Act of 1968 and Title. VI of the Civil Rig~.ts Act of 1964 regarding equal opportunity in employment ar.c participation in activities-for which the City receives Federal financial assistance. Section 3 of the 196.8 Housing Act intends to assure that to the greatest extent feasible opportunities for em- ployment and training arising in connection with projects and activities receiving Federal financial assistance be given to lower--income persons within the City benefitted by the .Community Development Program; and that to the greatest extent feasible contracts for work to be performed in connection with any projects receiving Federal financial assistance be awarded to business corn- cerns which are located in or owned in substantial part by persons residing in the City being benefitted by the Community Development Program. As amplified by Section 109 of-the Housing and Community Development Act of 1974, the earlier Civil Rights Act and Executive Order provisions regarding equal employment opportunities stipulate that the City affirmatively provide and maintain equal employment opportunities in the areas of employment, upgrading, demotions, transfers, recruitment, advertising, lay-offs or terminations, , pay or other compensation, and selection for training, Thus, while a separate plan has been prep~.red as described above to describe the City's affirmative action policy regarding businesses. az~d contract~irs, this Plan describes the City's program far affi ,native action in equal employment opportunities for employees of f.he City. Both plan.~~ relate to Section 3 of the 196.8 Housing Act, Sect.io~n 109 ~ of the Housing and Community Development Act of 197:,. and Title VI of the Civil Rights Act of 1964. Finally, the City is required to submit with. each year's Community Development Program Application an annual performance report des-- cri:hing progress in selected areas of the Community Development program, including equal opportunity. A continuing use of this Affirmative Action Plan will be to provide the basis for measuring the City's annual ,performance in equal employment opportunities. ~' M ... i II. THE AFFIRMATIVE ACTION POLICY Policy The City is committed to the concept and practice of Pqual oppor- tunity employment. This commitment is and will continue to be supported by positive and aggressive practical policies and pro- cedures designed to insure nondiscrimination and equal. opportunity for racial and ethnic minorities, the employment of disadvantaged, and the employment of women in both. securing employment with the. City and in promotional opportunities to all job levels. It has been and will continue to be the policy of the City to pro- vide equal opportunity to all applicants for employment; and to administer all personnel practices such as recruitment, hiring, promotions, and other terms, conditions, and privileges of er;~ploy- ment in a manner which does not discriminate on the basis of race, color, creed, ancestry, national origin, sex, or age (except where sex or age is a bonafide occupational qualification}, marital status, or liability for service in the Armed Forces of the United States. This policy is in accord with the laws of the United States, and reaffirms the City's continuing commitment to provide equal oppor- tunity to all employees and applicants for employment with respect to selection, terms and conditions of employment, assignments, training, transfers, advancement, and compensation. The basic affirmative action policy is designed to serve several general objectives, as follows: (1} To provide for equal employment opportunity for its citizenry in all matters falling-within the purview of the gciverning body. (2) To employ minority persons in numbers generally related to the percentage of ethnic minority population residing in the City and specifically. being in the labor force as reflected in the most recent decennial. census. (3} To develop and adopt plans and programs oriented toward bringing about equal .opportunity for all persons regard- less o:f race, color, religion, sex or national origin in employment, project development, planning, public facilities and services, and housing. (4} To distribute this employment throughout all job class-._ f cations . ~` ~ ` _._ `. (S} T~~ make continuous planning and monitoring efforts to eliminate and prevent the occurrence of arbitrary dis- criminatory policies and practices relating to emplo~- ment ar access to promotion within the governm~~~nt of the City. K• #.~; -2- III. DISSEMINATION OF POLICY The affirmative action policy and programs and activit~.es designed. try serve the plan's objectives 'will be disseminated to employees of the City and prospective employees through a variety of channels. Bissemiriation will be communicated by the following activities: 1. Distribution of policy to all employees on an annual basis. . 2. Discussion at management conferences and staff meetings. 3. Inclusion of policy and other related information in City publications and other City media. regarding em- . ployment opportunities. 4. Notification of recruitment sources and recognised community action groups of Affirmative Action Plan and policies. designed to implement the Plan. 5. Meetings to be held at~least annually with all depart- ment heads to discuss objectives and goals of equal opportunity in employment and .advancement.. ~. Description of the Plan and progress in meeting Plan's objectives to be incorporated in the City's Annual Performance Report prepared to accompany-the. Community Development Program Application for Federal financial assistance under Title ~I~ of the. Housing and Community Development Act of 1974, which Annual Performance Repc~~rt is to be made public at the time of its preparati^n and. submission. 7. Department heads will be responsible for discussing the policy with all City employees: •~ x - K- - 3- St IV. RESPONSIBILITY FOR IMPLEMENTING POLICY The Mayor has the overall responsibility for insuring that the City's equal opportunity policy is carried out by all levels of -~.he City Administration as described in this Affirmative Action Plan. The Mayor will review the Affirmative Action P~.an periodically to insure its completeness and effectiveness.. Implementation of the provisions of the Affirmative Action Plan jointly rest with. the City Administration and with the Civil Service Commission. By law, the Civil Service Commission is delegated major responsibility with respect to the testing, employing, and promotion of Civil Service employees which in- clude all employees other than designated department heads. Therefore, certain actions with respect to implementing this policy will be assigned to the Mayor while others are directly under the supervision of the Civil Service Commission. the fixed responsibilities of the Mayor and as may be delegated to personnel and community development staff persons. shall in~- clude generally the following: 1. Establish, administer, and provide policy direction for the Affirmative Action Plan so that equal employ- ment opportunities exist in each department in all. classifications. 2. Formulate and disseminate directives to department heads to develop affirmative action goals and time tables, instructing department heads to make complete analysis of their work forces to determine areas which fall below desired program levels. 3. Establish goals and time tables ~~~r employing minorities and women t-~~:. specified levels expressed. in terms of percentage of group to total number of employees. It is important to note that responsibility for implements-- tion of these goals and time tables must rest with the Civil Service~Commission. 4. Conduct orientation sessions with supervisory personnel to emphasize that the City Administration considers the. Affirmative Action Plan to be of major importance. 5. Provide counselling to employees on promotional oppor- tunities and encourage minority and women employee par ~' ticipaton in promotional examinations ,and applications: ~ ;'•' 6. Design and implement audit and recording systems that w~.~.1 indicate any need for remedial action, and determine the degree to which the City's goals and objectives have been attained. - -4- The primary responsibilities of the Civil Service Commission with respect to implementing the affirmative action policy shall include generally the following: 1. Be responsible for administration of the Affirmative Action Plan as it relates to employment, and promotion of .minorities and women. 2. Analyze testing procedures and all other aspects of s the recruitment and selection process to insure that artificial barriers to hiring ethnic minorities and women. applicants oz promoting minority or women em- ployees are eliminated. 3. Make a diligent effort to actively recruit minority and ' women applicants for-jobs in accordance with the goals and time tables established by the City Administration. 4. Administer any grievance procedures. - ,3 ~~ _.., ~_ [' ~. -5- V. ACTION-ORIENTED PROGRAMS The following are areas in which definitive results-oriented activities are to be initiated and sustained in light of this Affirmative Action Plan. A. Career Development and Upward Mobility s l.' Unnecessarily narrow experience requirements which reduce competition for promotions and transfers both within and between departments of the-City are. to be eliminated. B. Recruitment Recruitment efforts and activities of the City shall be supported by active, vigorous, and continuous efforts to broaden the base of support for the emire concept of equal employment opportunity. 1. Recruitment sources shall be developed through communica- tions with leaders from minority .groups and womens groups on a continuing basis. 2. Referrals shall be requested from governmental agencies and programs involving State employment services and .special manpower development and training programs. 3. AL1 job applicants shall be invited to file an application. for employment. Employment applications will be promptly reviewed and will be either accepted, rejected, or held pending a vacancy, or further evidence of qualifications. Applicants will not be rejected because the position appl .ed for has been filled. Every effort shall be made to de~ermxne if another position is avzilable f ~Y which tie applicant is qualified. All applicants are invited to take the Civil Service exam, and all will be tested, graded, and certified. If an applicant is qualified fc~r other positions, Civil Service will notify the applicant. ~. Applicants shall be informed promptly of decisions with regard to their applications. If it is felt that the applicant could take certain steps to qualify for em- p~.oyment, the applicant shall be so informed. :~ ~. Applications from applicants, who are not hired immediately ~° ;_-; but meet necessary standards,. shall. be retained in accord- ance with regular practice. Applications from minority group applicants in this category shall be used .as an affirmative action tool to increase the minority group applicant flow for later job openings. The use of these minority group applications does not imply the exclusion of consideration of other applicants. _6_ 6. The statement "an equal opportunity employer" shall be printed on all recruiting literature and advertising. C. Selection, Appointment and Placement 1. Selection, appointment, and placement activities shall be carried out in a manner to further the objectives of the Affirmative Action Plan. In this regard, the Civil Service Commission shall undertake the. following:. (1) Applicants shall be fully informed about the nature of the selection process and their chances of gaining employment. (2) Shall properly validate all selection devices, including written tests, oral exams and ratings of training and experience. (3) Careful job analysis shall be conducted to determine the knowledges, skills, and. abilities and other qualifications and requirements around which selection devices will be objectively tailored. The City will assist in this activity. (4) In the administration of testing procedures, shall review and adhere to the Federal guide-~ lines on testing. (5) Preferential treatment, quota systems toward arbitrary proportional representation, or re- duction in job-related standards solely to increase minority or female employment will be avoided. ~7. Training. ~.. Training opportunities designed to develop skills needed to improve current performance, to qualify for higher- level. positions, or to fill positions which manpower planning projections have identified as likely to~ be available in the future, shall continue to be provided to all employees on a nondiscriminatory basis. ~. The basis of selection for training or. educations leave shall continue to be applied objectively and nondiscrimi- natorily. .~. .~• - , .. 3. Current and proposed training programs shall be examined `-' to insure their relevance-to both-the City's present and projected staffing needs and the identified training needs of the emp~.oyees . E. Other P~-~~sonnel Actions 1. Employee communication and participation shall be en- couraged. _ ~ .._ s -> ~~_ ~~ 2. Employees shall be given opportunities to discuss indivi- dual problems informally and to obtain needed advice and counselling with confidentiality. 3. All policies and practicesrelatng to employee benefits (including leave policies, retirement plans, insurance programs) shall be reviewed periodically to assure that they are equally applied, 4~ A program of conducting exit interviews where possible with terminating employees shall be established to ascer- tain whether real or imagined discrimination was a factor in their termination. 5. In general, it is the continuing responsibility of alb. management-and supervisory personnel to provide equal opportunity for all employees with regard to work as~~:.c~n-- meats, training, and other conditions and. privileges a employment. These responsibilities include at least.•~he following. (a} Assistance in the identification of areas in need of improvement and establishment o.f objectives and goals to implement Affirmative Action Plan. (b} Regular discussions with department heads, super- visors and employees to be certain that City.pol- cies are being followed. (c} Provision of guidance to employees to help them adjust to their work surroundings in order that they are able to fulfill them work potential. .F. Goals and-Time Table The following sections provide a detailed break out rv ~~epart- meats of the City with respect to total current ~:mployment, inc~.uding a breakdown of male, female, white, minorities, ar~d other. Additionally, a breakdown is given for the current .salary .levels under which these employees work. F'~.n~.lly, the total number of authorized employees versus trr~ actual number of current employees is given based on t~~.e current budget adopted by the City Council. At the bottom of each sheet, goals with respect to employment of females ar minorities are listed. Wherein no goal is listed for a .department, such statements do not imply that minorities cir v~romen could not or would not be hired in that specific . department. Rather, it reflects a decision on the part of t_ K- ,.,.y the City's administration that either no additional employ- ment is anticipated based on past experience or in certain cases, the ratio of females and minorities to total employ- ment within the department is already sufficient or in some cases more than the desired number. -g_ It should be further noted that the letters PT indicate part-time employees who, by definitions work less than. 30 hours per week. ~~ :~ ._. x~ . .:~ F- *"~ lJ w DEPARTMENT: Administration (Mayor's Office) $ Male: 50 Female: 50 ' ~~ White: 50 ~ Minority: 50 Current Salary Range tinder $ 7, 5 0 0: 1 BM 1BF $7,500-9,999: 1WF - $10,000-12,499: 0 $12,500-15,000: iWM $15,000-Over: 0 liuthorized number of employees: - Current number of employees:. # White Male:_ 1 # White Female: 1 # Minority Male: 1 # Minority Female: 1 4 Goals : Retain . currerit }3alance . 3 ,~ _ .: ,.+ ii DEPARTMENT: Auditorium i $ Male: 100 i ~ Female: 0 ', ~ '~~ White: ~ 100 $ Minority: 0 '~ Current Salary Range Under $7,500: 0 $7,50-9,999: 0 $1C~, 000-12, 499 : 1 WM $12,500-15,000: 0 $15,000-Over: i_ Authorized number of employees: Current number of employees: Goals: No goal. # White Male: 1 # White Female: 0 # Minority Male: 0 # Minority Female: 0 ___ __ _ 1 1 :2 ,~ .~• ~, . A J, ~, DEPARTMENT: City Attorney ~ Male: 50 Female: 50 y ~~ White: 100 ~ Minority: 0 Current 5alarv Rancre # White Male: 1 # White Female: 1 # Minority Male: 0 # Minority Female: 0 • Uan~3er $7, 500: 0 $7,500-9,999: 1 WM lWF $10,000-12,499: 0 $12.,500-15,000: 0 ' $15.,000-Over: 0 . Authorized number of employees: 2 Current number of employees : 2 Goals: No goal. .~ .:. •b< f DEPARTMENT: City Clerk $ Male.: 0 $ Female: 100 ~~ White: 100 $ Minority: 0 Current Salary Range i Under $?,500:- 0 $7,500-9,999: 0 $10,000-12,99: 1 WF $12,500-15,000: 0 $15,000-Over: 0 Authorized number of em lo ees: p y Current number of employees: foals: No goal. # White Male:. 0 # White Female: l # Minority Male: 0 # Minority Female: 0 1 1- :t ~ . 4' ' ' ... ~_ i DEPARTMENT: Code Enforcement $ Male: 66 ~ Female: 34 ~~ White: 100 Minority: 0 Current Salary Range • Under $7,'500: 0 .$7,500-9,999: 1 WF $10,000-12,499: 1 WM $12,500-15,000: 0 $15,000-Over: 1 WM Authorized number of employees: Current number of employees: goals: No goal. # White Male.: 2 # White Female: 1 # Minority Male: 0 # Minority Female: 0 3 3 :~ 4N .. ~.:. ~. ~ • 1••` • .V: DEPARTMENT: Finance Administration ~ Male: 27 $ Female: 73 ~~ White: 81 i ~~ Minority : 19 i Current Salary Range. • under $7,500: 2 WF $7,500-9,999: 4 ~': 2 BF $10,E100-12,499: 1 WM $12,500-15,000: 0 $15,040-Over: 2 WM ~ Authorized number of employees: Current number of employees: Saab-s = 25 p replacement goal . # White Male: 3 # White Females 6 # Minority Male: 0 # Minority Female: 2 11 11 ..z .,~ _ ~ r' '-~ . __. ~. ~ ~ i ,~'a £ ;~ r,., L3EPARTMENT: Fire ~ dale: 100 # White Male: 47 $ Female: 0 # White Female: 0 ~~ White: 81 # Minority Male: 11 $ Minority: 19 # Minority. Female: 0 Current Salary Range ~n+der $?, 500 : - 0 $7, 500-9, 999: 7BM 8WM $10,000-12,499:4 BM 21WM $12,500-15,000: 17 WM 1 WM $15,000-Over: l f i d b h 58 er o emp num oyees: ze Aut or Current number of employees: 58 Goals: No authorized vacancies exist. Goal will be to rF^Y~zit 25$ minorities for any replacement positions.. .: x _ .; ~ - ... P_, t DEPARTMENT: Fleet Maintenance ~ Male: 100 $ Female: 0 ~~ White: 40 ~ Minority.: 60 Current Salary Range Under $7,500: 0 $7 , 500-~9, 999: 3 BM $10,.000'12,499: 1 WM $1.2,500-15,000: 0 $15,000-©ver: 1 WM A d th i b f l er u or ze num o emp oyees: Current number of employees: Coals: No goal. # White Male: 2 # White Female: 0 # Minority Male: 3 # Minority Female: 0 5 5 :- L. y7f• I DEPARTMENT: Library $ Male: 11 # White Male: 1 PT ~ Female: 89 # White Female.: 4 pZ ~~ White: 100 # Minority Male: ~ $ Minority: 0 # Minority Female: ~ Current Salary Range Under $7,500: 1 WM-PT; 4 WF-PT; 3 WF $7,500-9,999: 1 WF ~ . $10, 000-12, 499: 0 $12,500-15,000: 0 $35,000-Over: 0 Authorized number of employees: 9 Current number of employes: 9 ~~ coals: No current goal because turnover highly unlikely baked on past experience. .~ ~.: R r ~R 1~ [ i ~ •% .~ DEPARTMENT: Municipal Court ' ~ Male: 0 # White Male: 0 ~ Female: 100 # White Female: 4 1PT -$ White: 100 # Minority Male: 0 ~ Minority: 0 # Minority Female: Current Salary Range - Under $7,500: 2 WF 1 WF-PT i $x,500-9,999: 2 WF $x.0,000-12,499: 0 - $12,500-15,000: 0 $15,000-Over: 0 ' h d b i f l 5 Aut or ze num er o emp oyees: Current number of employees: 5 - 1 Goals : No goal as turnover is unlikely based on past ex~ a.-zence. .. ;,- -~ ~ yt „r 1_ ) ~ •~ I __ DEPARTMENT: Parks & Recreation ~ Male: 10,0 # White Male: 7 ~ Female: 0 # White Female: p ~ White : 8? # Minority Male : 1 pri $ I~iinority: 13 # Minority Female: p Current Salary Range • Under $?,500: 4 WM 1 BM-PT $7,500-9,999:. 2 WM $10,000-12,499: 1 WM $12,500-15,000: 0 ' $15,000-Over: 0 9 Authorized. number of employees: Current number of employees: $ Goals : 1 mi nority male to fill current opening iz the $7, 5~'~t,-9, OOQ range. x .t " ' ~ ..r .z? DEPARTMENT: Police ~ Male: 80 ~ Female: 20 s $ White: 84 ~ Minority: 16 Current Salary Range • Under $7,500: 1 WF; S~WF-PT; 6 BF-PT $7, 500--9, 999 : 38 WM; 3 BM; 1 BF $10,000-12,499: 7 WM; 2 WF; 2 BM $12,500-15,000: 9 WM $15,000-Over: 1 WM Authorized number of employees: Current number of employees: 76 # White Male: 55 # White Female: 8 # Minority Male: 5 # Minority Female: 7 75 Goals: 35~ replacement goal. Special efforts will be mucac to recrt~ k. ~ minority applicants for all openings . :~ ~~ ~' i. `~ DEPARTMENT: Sanitation $ Male: 100 ~ Female: 0 r ~~ White: 5 $ Minority: 95 # White Male; 2 # White Female: 0 # Minority Male: 44 # Minority Female: 0 Current Salary Range • tinder $7,500: 29 BM; 2 WM - $1,500-9,999: 14 BM $10,000-12,499: 0 $12,50Q-15,000: 1 BM $15,0.00-Over: 0 Authorized number of employees: 46 Current number of employees: 46 ~- Goals: No spr~cifis goal. Minorities .will not be 3ct'.~,~e1;Y ~~cruited for this department due to existing employee profile: .~ .~ # . .:- -, . ~. ; ; DEPARTMENT: Street 4 i i ~ Male: 96 ' Female: 4 -~ White: 29 ~ Minority: 71 Current Salary Range Under $7,500: 13 BM $7,500-9,999: ? BM 6 WM $10,000-12,499: 1 WF $12,500-15,000: 1 WM $15,000-Over: 0 ~ Authorized number of employees: Current number of employees: G©als: No goal.. 28 # White Male: 7 # White Female: 1 # Minority Male: 20 # Minority Female: 0 __ 2 8 .~ ,, ~~ ., . i i i DEPARTMENT: Utility Department ~ Male: 82 # White. Male: 39 ~ Female :Y 18 # White Female: 10 ~$ White: 73 # Minority Male: 16 ~ Minority: 27 # Minority Female: 2 Current Salary Range ' Under $7,500: 1 BF; 10 BM; 8 WM $7', 500-9,999 : 1 BF; 6 BM; 8 WM; 10 WF . $10,000-12,499: 11 WM $12,00-15,000: 6 WM ` $15,000-Over: 6 WM Authorized number of employees: 80 Current :: .::tuber of employees : 67 ~oa1s , To hire 6 minority persons during 1977. Z~-~is represc~:~ts almost 5-0~ of total available positions. .,~ . ~: . 9 ,;. ~, _.. .~ VI. COMPLIANCE WITH SEX DISCRINSINATZON GUIDELINES The following policies and concerns are included in this .Plan pur- suant to Title 29 of the Federal Regulations. establishing sex dis- crimination guidelines. 1. Job selectivity on the basis of sex. is not prohibited when institutional ar ~ custodial services can progeny be performed only by a member of the same sex as the recipients of the services. However, an analysis of employment requirements fc~r all jobs within the City shall. be conducted. to deter tin whether or nvt sex is a bonafide condition to employment. The Mayor shall make the final determination. as to whether ar not specific jobs shall be restricted to one sex or anot~ier. 2. With the exception of possible restricted jobs as detailed. in _ paragraph 1 above , the City in listing newspaper or other media advertisements for employment will use readings of "male or female" and "male and female" . 3. No distinction is to be made whatsoever with regard to sex as it relates to pay rates for males and females performing the same job. All individuals working in the same positions in the City are paid according to the pay range established for that position. Sex has no bearing. 4. ~Io distinction is to be made between married and unmarried members of one sex that is not made between married and un- married members of another sex with regard to marital status of City ~:~ :~ployees . If a married male employee is permitted to b~ hired and placed in a certain job, a married female employee s~:all be permitted to~ be hired and placed in the same or simi- 1ar jab. The same is true regards the equa?.ity betw~~-~i un- married employees. 5. There are to be no exclusionary policies regarding women with young children. 6.. The City's policy regarding female employees in child-bearing, who must take a maternity leave of absence , is that pregnancy it ~..tself is not a disabling condition far any fixed period of ~,.~_~~~e . The granting of sick leave benefits in pregnancy cases is subject only to the same conditions as all other forms of illness and disabilities. -~ .:~ ^^-, ... i_. f 7. There are no distinctions ,made with respect to age between males and fer.~ales as age relates to hiring, promotion,. de- motion, terminations, or other personnel. actions. 8. Physical facilities to support employee needs shall be egua~.ly available between. females and males, although nothing herein shall be construed to prohibit the City from maintaining ar c©nstructing separate living facilities or restroorn facilities for the different sexes . -1.p- VII. REPQRTING Reports shall be prepared annually to measure the effectiveness of the Affirmative Action Plan's policies for implementation. The Mayor shall. have the responsibility for the overall content and comg~:eteness of the report . Reports shall be prepared in a form suitable for inclusion in the City's annual performance report of the Community Development Pro- gram. Records shall be maintained in the Community Development Program file as .described in Section. 574.907 of the HUD Regulations pub- lished in the~Federal Register on June 9, 1975. As indicated therein, these records shall display the City's "affirmative ~ ~~a~~~:,xon in equal- employment. opportunity, including but not limited ~:, ployment, upgrading, demotions, transfers; recruitment or re merit advertising., layoffs or terminations , .pay or other comp ~w~. . M tzon, and selection for training. Reports and records. pertaining to the City's Affirmative ActYOn Plan for Businesses under Section 3 of the Housing Act of 1968 .likewise shall . be maintained in the Community Development Program files. `Y~ x >c ~1~~ Alderman Morris made a motion to have afive-minute recess. Alderman Grimsley seconded the motion and upon voice vote and the motion being unanimously carried, the Mayor granted afive-minute recess. The Mayor called the meeting back to order at 2:45 p. m. and asked for committee reports. Alderman Grimsley, Chairman of the Utility Committee, made a motion that the Utility Committee be given permission to advertise for bids for pipe for the Holiday Gardens Subdivision Phase II plus 1000 ft. extra 8 in. pipe for stock. Alderman Shelton seconded the motion and upon voice vote, it was unanimously RESOLVED, That the Utility Committee (Utility D. be and hereby is granted permission to adv. bids advertise for bids for pipe for the Holiday Holiday G. ) Gardens Subdivision Phase II plus 1000' extra 8" pipe for stock. Alderman Grimsley made a motion to authorize the Mayor to sign a retainer contract with Allen &Hoshall for $300. 00 per year. Alderman Horton seconded the motion and upon voice vote, it was unanimously RESOLVED, That the Mayor be and hereby (Utility D. is authorized to sign a retainer contract retainer with Allen &Hoshall for $300. 00 per year A & H) Alderman Grimsley made a motion to grant permission to the Utility to get price quotes for padmount transformer for Burger King Restaurant. Alderman Shelton seconded the motion and upon voice vote, it was unanimously RESOLVED, That the Utility Department (Utility D. be and hereby is granted permission to transforme get price quotes for padmount transformer Burger Kin for Burger King Restaurant. Alderman Spencer made a motion that only the Chairman of the Utility Committee be given a list of the past due accounts. After discussion and upon roll call vote, the motion was defeated. Roll call. voting was as follows: Alderman Spencer -Yes Alderman Grimsley -Yes Alderman Horton - Ye s Alderman Shelton - No; Alderman Woodell - No Alderman Hightower - No Alderman Jackson - No Alderman Morris - No Alderman Ray - No Mayor Ferguson asked Alderman Spencer, Chairman of the Cable TV Committee if he wished to recognize Joryn Smith and Margaret Woolfolk who had just been to the Cable TV Convention in Chicago, to make a report. A lengthy report was made by the two members of the committee on information obtained at the convention. Margaret Woolfolk will furnish written report to the Mayor. Alderman Spencer, Chairman of the Budget Committee re- ported that the hospital insurance committee has recommended that we make new specifications and ask for a rebid for hospitalization insurance for the people working for the city. It is still agreed that the city will pay the employee's portion for this program. Alderman Spencer made a motion that the budget be amended to accomodate the increase in hospitalization premiums. The Finance Director will re* port at a later date how the budget will be amended. Alderman Grimsley seconded the motion and upon voice vote, it was unanimously (hospitals- RESOLVED, That the budget be amended zation pr.) to accommodate the increase in the hospitals- _ zation premiums. Alderman Spencer made a motion to authorize payment for thirty hours per week @ $2. 50 per hour for additional help at the Neighborhood Facility. Upon motion being seconded by Alderman Grimsley and discussion ~~al~.:~a3~l~~te, it was unanimously RESOLVED, That payment is hereby authorized for part time employee for thirty (30) hours per week at Two Dollars and Fifty Cents per hour ($2. 50) ~ai~-the:-~~° Neighborhood Facility ; that the budget for the Neighborhood Facility be amended to include the increase. Alderman Spencer advised the council that the City Attorney had received from the Attorney General a ruling that Judge Ruben's widow is entitled to half of the Judge's retirement benefits. Alder- man Spencer made a motion that Judge Ruben's widow be paid half of the city's share of Judge Ruben's retirement benefits. Alderman Hampton seconded the motion and upon voice vote, it was unanimously RESOLVED, That Judge Ruben's widow (Judge Ruben's is to be paid half his retirement benefits retirement received from the city. benefits) Alderman Spencer made a motion to pay a bill from Judge Fairley for $255.60 for services on Eliza Green Williams case. Upon motion being duly seconded and after discussion and voice vote, it was unanimously RESOLVED, That Judge Lindsey Fairley be paid the $255.60 for services on the Eliza Green Williams case. Alderman Spencer made a motion to establish a microfilm (Judge Fairley fees Wms. case records department with one department head and two employees; to be a CETA project. Alderman Grimsley seconded the motion and upon voice vote, it was unanimously RESOLVED, .That a microfilm records (Microfilm department.be established as a CETA Dept. ) project with one department head and two employees. Alderman Spencer made a motion to pay the previous Civil Service secretary, at the recommendation of the Civil Service Com- mission, comp time of $253. 00. Alderman Horton seconded the motion and upon voice. vote, it was unanimously RESOLVED, That the previous Civil Service secretary is to be paid $253. 00 comp time. Alderman Spencer read a statement that the insurance com- mittee has recommended that we go along with the pension plan as is and get it completed as soon as possible. Alderman Spencer made a motion that we go along with the pension plan as is and get it completed as soon as possible. Alderman Hampton seconded the motion and after discussion and upon voice vote, it was unanimously RESOLVED, That the pension plan is to be completed as soon as possible, the plan remaining as is. Alderman Spencer recognized Fire Chief Burkhart who made a recommendation that a diesel engine be purchased for the repair of a truck in the Fire Department on an emergency basis (pension plan) since it is necessary to have aback-up truck for the protection of ~: the city.. Mayor~Ferguson asked the City Attorney to read an ordinance to waive the bids.. City Attorney Smith read the ordinance. Alderman Woodell moved the rule requiring the reading in full on three different days be suspended. Alderman Shelton. seconded the motion. Upon roll call vote, the rule was suspended. City Attorney read the ordinance the second time. Alderman Jackson moved the rule requiring ordinance read on three different days- lae further suspended. Alderman High- tower seconded the motion. Upon roll call vote, the motion carried and the rule was suspended. City Attorney road the. ordinance the third and .final time. Alderman. Hampton moved the ordinance be adopted. Alderman Spencer seconded-.the motion. Roll. call- vote. Alderman Morris moved that section 2 of the emergency .clause be adopted. Alderman Spencer ~seconded~.the motion and upon roll call vote, the ordinance and emergency clause were adopted. The number of the ordinance is 8 9 5. -~ ORDINANCE N0.. C. - -J AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, ES'fABT-ISHING AN EMERGENCY AND FOR OT~--~ER PURPOSES. W~iEREAS, Arkansas Statute 19-~~-25 allows waiving of competitive bidding in exceptional situations where such. ~- - .: procedure is deemed not fzasible or practica~:~ and - ;'~ WHEREAS, there are me.~~y items necessary far the City s use where competitive bidding is deemed not ~feasib3e or practical; NOW, THERE~~'ORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST M~t~,MPHIS, ARKANSAS: 1. That competitive bidding be waived for the following item to be used by the City, which ~is~ described as follo~~rs: 2. E~ner~ency Clause. - It having been found and determined by the City Council of the City of West Memphis, Arkansas that t'nere is an urgen~~~ need by the City of West Memphis. -for the item described above, an emergency is hereby declared to exist, and tt~~is Ordinance being necessary for the preservation of the public pf~a.Ce, ~~;=~alt~~, sa..~'ety and welfare of the cit:-.%lcns of ~r~est Memphis, t~r~ansa s, shall be in full force and effect from and after thE+ date of its passage and approval. ~ ) J/!~ ~' PASSED AND APPROVED this , .-' / day of 1V! aJ c~,,,_,. ~ ~. ~-9?? • I~lA Y0 R A'1'TEST CITY CLERK Alderman Hampton,- Chairman of the Street Committee, made a motion to pay Tom Gibson Ford the extra money necessary for the extra size tires for the asphalt distributor truck. Upon motion duly seconded and voice vote, it was unanimously RESOLVED, That Tom Gibson Ford Company be paid the extra money necessary for the extra- size. tires for the asphalt distributor . (Street .Dept. ) authorize extra money ) tires Alderman Woodell, Chairman of the Steering. Committee fort , not °~ ... .~- ;, Higher Education, suggested that the council meeting~~e adjourned but should be recessed until 7:30 Monday evening. Alderman Shelton resigned from the Street Committee. The Mayor appointed Alderman Grimsley to .the Street Committee The Mayor- stated the council is being asked permission to bid North Worthington, South Seventeenth Street and the Swimming Pool. Alderman Grimsley made a motion to grant permission to advertise for bids. Upon motion being duly seconded and voice vote, it was- unanimously RESOLVED, That permission be and hereby is granted to advertise for bids for Community Development .projects North Worthington Street, South Seventeenth Street and the Swimming Pool. The Mayor announced -the city's fiftieth birthday celebration on April 30, 1977. Alderman Jackson announced there were 300 litter bags to be given to residents in various wards in connection with the litter campaign. Alderman Horton stated he had been contacted about privilege licenses in the city and asked the Mayor to call a meeting of the Privilege License Committee. Alderman Morris, Chairman of the Privilege License. Committee, was asked by the. Mayor to call a meeting of the committee. Alderman Horton questioned the status of the radio contracts. Mr. P. G. Para explained the condition of the contract with Logan Lesh. Alderman Grimsley made a motion to recess until 7:30 Monday night, April 25, 1977. Upon motion being duly seconded and unanimously carried, the Mayor adjourned the meeting until 7:30 p. m. , the following .Monday. Mayor ATTEST: ~~ City Clerk