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January 5, 1978MINUTES WEST MEMPHIS CITY COUNCIL JANUARY 5, 1978 A regular meeting of the West Memphis City Council was held in the council chamber in West Memphis City Ha11 on January 5, 1978. Present were: Mayor Joyce T. Ferguson City Attorney Robert Smith Aldermen: Don Grimsley Charles Hampton James Hightower Pritchard Horton Roberta Jackson Doug Morris R. H. Ray Doug Shelton W. R. Spencer Lloyd Woodell being a quorum. The meeting was called to order by Mayor Joyce T. Ferguson. Prayer was offered by Reverend West. The Mayor announced that a plaque would be presented for outstanding achievement in energy conservation and recognized James Cage who made the presentation of the award to Crittenden Publishing Company for outstanding contributions to energy conserva- tion. The plaque was accepted by Alexander Coulter, Publisher of the Evening Times. Both the mayor and Alderman Bi11 Spencer voiced appreciation to the members of the Energy Conservation Committee. The mayor stated the first item of business on the agenda was the discussion of the city employee pension plan. Alderman Shelton made a motion to table this matter indefinitely. Upon motion being seconded and unanimously carried, it was thereby RESOLVED, That the matter of the city employee pension is hereby tabled indefinitely. (pension plan ) The mayor announced the necessity of approving the minutes of December 15, 1977. Alderman Grimsley made a motion to approve the minutes as sent in the packet of December 15, 1977. Alderman Spencer seconded the motion and upon voice vote, the minutes were unanimously approved. The mayor asked for approval or correction of the minutes of December 28, 1977. Alderman Spencer made a motion to approve the minutes . Alderman Grimsley seconded the motion and upon voice vote, the minutes of December 28, 1.977, were unanimously approved The mayor asked for approval or correction of the minutes of December 29, 1977. Alderman Morris made a motion to approve the minutes. Alderman Grimsley seconded the motion and upon voice vote, the minutes of December 29, 1977, were unanimously approved. All aldermen voted "Aye for all three sets of minutes. The mayor announced the first item of new business to be an ordinance on flood control. Alderman Morris, Chairman of the Ordinance Committee, made a motion to table the ordinance for further study. Alderman Shelton seconded the motion and after discussion and upon voice vote, all aldermen voted "Aye" and it was thereby (flood RESOLVED, That the ordinance on control) flood control is hereby tabled for further study. Alderman Woodell made a motion that a public hearing be held on the subject of the tabled ordinance and that a special invitation be sent to builders, engineers, Corps of Engineers, HUD, FHA, realtors, developers, owners of lots for development and other interested parties. Upon motion duly seconded and voice vote, it ~ was unanimously (flood RESOLVED, That before an ordinance control) is passed on flood control, a public hearing will be held to hear the arguments for or against such ordinance. Mayor Ferguson announced it was necessary to suspend the rules to put two ordinances on the agenda for consideration. Alderman Woodell made a motion to allow the ordinances to be put on the agenda. Alderman Morris seconded the motion and upon roll call vote, all aldermen voted ''Aye" and the ordinances were allowed to come before the council. The mayor stated the first ordinance to consider was one to waive the bids for the purchase of certain data processing equipment; that it was reported that there was only one company who could furnish the material. City Attorney Smith read the ordinance in full. Alder- man Horton made a motion that the rule requiring the reading in full on three different days be suspended. Alderman Grimsley seconded the motion. Upon roll call vote, all aldermen voted "Aye' ` and the rule was suspended. City Attorney Smith read the ordinance the second time. Alderman Hightower moved the rule requiring the ordinance read on three different days be further suspended. Alderman Hampton seconded the motion. Upon roll call vote, all aldermen voted ''Aye" and the rule was further suspended. The City Attorney read the ordinance the third and final time. Alderman Ray moved the ordinance be adopted. Alder- man Jackson seconded the motion and upon roll call vote, all aldermen voted "Aye. " Alderman Morris moved that Section 2, the emergency clause be adopted. Alderman Grimsley seconded the motion and upon roll call vote, all aldermen voted'Aye" and the ordinance and the emergency clause were adopted. The number given the ordinance was 924. A copy of the ordinance follows: + `. . • / °`~ ,,1 RDINANCE N0. ~ -~' 0 AN ORDINANCE TO WAIVE COMPETITIVE BIDDING, ESTABLISHING AN EMERGENCY AND FOR OTHER PURPOSES . WHEREAS, Arkansas Statute 19-425 allows waiving of competitive bidding in exceptional situations where such ~, procedure is deemed not feasible or practical, and are man items necessary for the City's use WHEREAS, there y where competitive bidding is deemed not feasible or practical; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OTC' WEST MEMPHIS , ARKANSAS 1. That competitive bidding be waived for the following item to be used by the City, which is described as follows: One (1) only ---- 24 KB Memory for Burroughs B 1714 Computer $4,050.00 3% Sales Tax--- -121.50 . ~ $4,171.50 FROM: Burroughs Corporation 5384. Poplar Avenue Memphis, Tennessee 38117 2. Emergency Clause. - It having been found and determirznd by the City Council of the City of West Memphis, Arkansas tha t there is an urgent need by the City of West Memphis for the item; described abotTe, a.n emergency is hereby declared to exist, and this Ordinance being necessary for the preservation of the public peace, health, safety and welfare of the citizens of West Memphis, Arkansas, shall be in full force and effect from and after the date of its passage and approval. .; .PASSED AND APPROVED this -,1~~ ~ ~`1 day of .~~~ ~" ~`" ~ ' ~ ~'~4 ,~, .~ ~~ ,. 197' • ~ ~~`. MAYOR A'T'TEST S ~~~ ,'~~.~ CITY CLERK ~~~ The mayor stated the next item to be an ordinance restricting portable vehicles from which merchandise other than produce is sold. City Attorney Smith read the ordinance. Alderman Shelton made a motion the rule requiring the reading of the ordinance in full on three different days be suspended and the ordinance be considered on emergency. Alderman Horton seconded the motion. Upon roll call vote all aldermen voted "Aye" and the rule was suspended. City Attorney Smith read the ordinance the second time. Alderman Grimsley made a motion the rule requiring the reading of the ordinance in full on three different days be further suspended. Alderman Ray seconded the motion and upon roll call vote the rule was further suspended. City Attorney Smith read the ordinance the third and final time. Alderman Shelton made a motion the ordinance be adopted. Alderman Ray seconded the motion. Upon Roll call vote, all aldermen voted "Aye''. Alderman Hampton made a motion Section 3, the emergency clause be adopted. Alderman Shelton seconded the motion and upon roll call vote, the ordinance and the emergency clause were adopted. The ordinance was given number 925. A copy of the ordinance follows Alderman Horton made a motion that the City Attorney draft a resolution commending Dale McCrosky for hosting a movie for city officials. Upon motion being duly seconded and unanimously carried, the mayor asked the city attorney to draft the resolution for the next council meeting. Alderman Hampton made a motion that a resolution be prepared for Joryn Smith for the work he has done in energy conservation. Upon motion being duly seconded and unanimously carried, the city attorney was asked to prepare the resolution. Alderman Jackson made a motion that the city attorney write a resolution commending James Cage for his work on the Energy Conservation Committee. Upon motion being duly seconded and unanimously carried, the city attorney was asked to prepare the resolution. Alderman Hampton, Chairman of the Shop Committee, reported the bids were approved and the contract signed for the new shop. The mayor announced that Jay Woods will administer the project. The mayor also announced the the Shop Committee would meet for a picture of the ground bre aking for the new shop. Alderman Woodell, Chairman of the Committee on Higher Education, reported that the awards committee has about Fifteen Hundred Dollars ($1500) in a fund that has not been used. Alderman Ray, Chairman of the Police Commission, stated he would like for the council to remember that Chief Keen has requested the council to give consideration to the restoration of some of the positions that were not allowed because of lack of funds -the extra men in the Police Department. Alderman Horton, Chairman of a special transportation committee, reported that a date will be set shortly for a meeting with the people wanting a new bus line in West Memphis and possibly for a hearing on the matter. Alderman Hampton asked whether the committee had met about North Worthington. Alderman Grimsley reported that more gravel and fill were put in the alley and that his committee would report to the council when they had something further to report. The mayor announced that under permission requests a request is made from the Public Works Department to be given permission to advertise for bids for two pickup trucks. Alderman Hampton made a motion to grant permission. Alderman Jackson seconded the motion. After discussion and upon roll call vote, all aldermen voted "Aye" and it was unanimously (public works) RESOLVED, That the Public Works Deptart- ment is hereby given permission to advertise for bids on two pickup trucks. Alderman Shelton and Alderman Woodell were absent from voting. Alderman Morris suggested another auction be held to sell old city equipment no longer in use. During discussion, Alderman Ray suggested letting the Budget Committee handle this matter. Alderman Horton asked if there is an automobile available for George Craig, photographer for the Police Department, to use when called from home on Police Department business. During discussion, Alderman Morris made a motion to assign the blue car in the Public Works Department to George Craig to use for his duty as photographer for the Police Department. Alderman Hampton seconded the motion. During discussion the council decided that Chief Keen should be told that when the blue car is sold, the money goes to the Street Fund. Upon voice. vote, all alderman voted "Aye" and it was unanimously (public works & RESOLVED, That the blue car from police dept.) Public Works Department be assigned to George Craig, Police Department photographer, for use in his duty as photographer. When the automobile is sold, the money is to go to the Street Fund. Mayor Ferguson announced the appointment of Mrs. Elizabeth Bosi to the Joint Planning Commission and asked the council for confirma- tion. Upon motion duly made, seconded and unanimously carried, Mrs. Bosi's appointment was confirmed by the West Memphis City Council. The mayor stated she had prepared a list of appointments to the various commitees, commissions and boards. Alderman Spencer made a motion that the list be incorporated in the minutes of the meeting and not read aloud. Alderman Jackson seconded the motion and upon voice vote, all aldermen voted '"Aye" and it was unanimously RESOLVED, That the appointments contained (committees) in the committee list prepared by the mayor are hereby approved and are to be recorded in the minutes of this meeting. (list follows this page) During comments of the alderman toward the close of the meeting, Alderman Jackson reviewed conditions in Ward 5 and. stated she had reminded residents in that ward that they were free to move into any neighborhood of the city they desired. The mayor announced she would be out of the city from January 14 until January 26 and asked permission of the council to delay the presentation of the State of the City message until the February 4 meeting. Permission was unanimously granted by the council. There being no other business to come before the council, Alderman Grimsley made a motion to adjourn. Alderman Shelton seconded the motion and upon voice vote, all aldermen voted "Aye'' and the meeting was adjourned ~at 2:30 p, m. ~~ Mayor ATTEST: .-- , .. ...r"' ~~ i r' ~. City Clerk Minutes approved: t~~~, ~ ~ ~9~ ~~~~~~~ -~ / STANDING COMMITTEES OF TI-IE CITY COUNCIL POLICE COMMISSION FIRE COMMISSION MEETINGS: SANITATION COMMITTEE •••••••••••••••••••••••••••• On call STREET COMMITTEE ................................ On call SHOP COMMITTEE ................................... On call PRIVILEGE LICENSE COMMITTEE ................... On call PROPERTY, FIRE & CASUALTY INSURANCE COMM..... On call HOSPITALIZATION & PENSION COMMITTEE ............. On call BITDGET A1~TD PERSONNEL COMMITTEE ................ Tuesdays noon before Council meetings ORDINANCE COMMITTEE ............................. On call HIGHER EDUCATION STEERING COMMITTEE ........... On call CLAIMS COMMITTEE ................................. On call CABLE TV COMMITTEE .............................. On call CITY ADVERTISING AND PROMOTION COMMITTEE ..... On call BOARD OF REVIEV~T......... .......................... First Tuesday p. m. City Hall $ 5:00 DRAINAGE COMMITTEE .............................. On call MOSQUITO CONTROL COMMITTEE .................... On call BOYS AND GIRLS CLUBS STEERING COMMITTEE ....... On call ENERGY CONSERVATION COMIVTITTEE ................. Quarterly last Thurs. 5:00 p. m. City Hall BROADWAY REVITALIZATION COMMITTEE ............ On call STANDING COMMITTEES OF THE CITY COUNCIL Page One of Three POLICE COMMISSION Doug Morris, Cha irman Charles Hampton James Hightower Pritchard Horton Bill Spencer FIRE COMMISSION R. H. Ray, Chairman Doug Shelton Don Grimsley Lloyd Woodell Roberta Jackson SANITATION COMMITTEE Don Grimsley, Chairman Roberta Jackson R. H. Ray Theodo Robertson Louise Wheeler STREET COMMITTEE Pritchard Horton, Chairman Eddie Brawley Bill Spencer Dennis Sorrell James Hightower Paul McConnell Louise Wheeler Dr. Gilbert Jay SHOP COMMITTEE Charles Hampton, Chairman James Hightower Pritchard Horton Cecil Kerley Louise Wheeler PRIVILEGE LICENSE COMMITTEE Doug Morris Don Grimsley Charles DeGraff Bernice Holland PROPERTY, FIRE & CASUALTY INSURANCE COMMITTEE Doug Shelton, Chairman Charles DeGraff Lloyd Woodell Buford Mallott Doug Morris John Goe Bryant McCarley HOSPITALIZATION & PENSION COMi1/IITTEE Bill Spencer, Chairman Lloyd Woodell Don Grimsley Aubrey Holt Jim Bell Jerry Chappell Larry Gage Earl Person Joryn Smith STANDING COMMITTEES, Continued BUDGET AND PERSONNEL COMMITTEE Roberta Jackson, Chairman Aubrey Holt Doug Morris R. H. Ray Pritchard Horton ,~,,, ORDINANCE COMMITTEE James Hightower, Chairman . Doug Morris Lloyd Woodell HIGHER EDUCATION S'T'EERING COMMITTEE Lloyd Woodell, Chairman R. H. Ray Bill Spencer CLAIMS COMMITTEE Don Grimsley Bill Spencer Doug Morris James Hightower Robert Smith, Chairman CABLE TV COMMITTEE Bill Spencer Pritchard Horton Lloyd Woodell Dr. Jay Joryn Smith Margaret Woolfolk CITY ADVERTISIi~TG AND PROMOTION COMMITTEE Ms. Myrtle Williamson Mr. Bob Carlo Ms. Margie Steele Mr. Ed Bretherick Mayor Joyce Ferguson Alderman Don Grimsley Councilwoman Roberta Jackson BOARD 'OF REVIEW Robert Smith Wilma Campbell Alix Dunlap R. G. Friday Martha Robbins Effie .Jones Loretta Williams Page Two of Three Marilyn Bennett, Chairman Florence Perkins Lloyd Britt Barbara Lehr Shirley Bass Martha Thurmond STANDING COMMITTEES, Continued DRAINAGE COMMITTEE Doug Shelton, Chairman Mrs. Gilbert Jay Theodo Robertson E. C. Gathings Charles Hampton,Bill Spencer Cy Bond Eddie Brawley MOSQUITO CONTROL COMMITTEE Don Grimsley Pritchard Horton Liaison Page Three of Three Paul McConnell George Ferguson Liaison Joe Scarbrough BOYS AND GIRLS CLUBS STEERING COMMITTEE Roberta Jackson S. E. Holbrook Al Boals Dr. Ford Billy Johnson Frank Steudlein Lloyd Woodell Chester Durley Jessie Coope r Willie Higgins Van Spear ENERGY CONSERVATION COMMITTEE Liaison D. C. Neal W ilna Pipe r w- James Cage Earnest Dorsey Jack 1~.. Hogan Maggie Jone s W. L. Barbour Jay Woods Carl Burns Rudolph Burns BROADWAY REVITALIZATION COMMITTEE Alfred Saig Dan Craft R. H. Ray Doug Shelton Mel Hallum Alex Coulter Max Levy B. B. McCarley C. E. Bretherick James Bledsoe Eddie Manning William P. Henry W. L. Barbour, Jr. , Paul Gray Jack Hogan Martha Robbins Doris Lanford Eddie Brawley Paul Siegrist Ms. Montague Joryn Smith ;.~r `I... QUASI-JUDICIAL BOARDS AND COMMISSIONS PLANNING COMMISSION BOARD OF ADJUS TMEN T HOUSING BOARD OF ADJUSTMENT AND APPEALS, SOUTHERN STANDARD HOUSIl~TG CODE ELECTRIC EX~A MINERS BOARD GAS EXAMINERS BOARD PLUMBING EXAMINERS BOARD MEETINGS: Last Wednesday 3:30 City Hall Second Thursday 5:00 City Hall Meets on call. Meets on call. Meets on call. Meets on call. QUASI-JUDICIAL BOARDS AND COMMISSIONS PLANNING COMMISSION G. W. McAuley, Chairman Frank W aggene r Willie Bruce Eddie Brawley Jeannette Graham BOARD OF ADJUSTMENT Don Froning, Chairman Bi1.1 Felty C. V. Griffin Jack Woodard Harold G. Penn Murphy Smith William Bass Cliff Jackson Willie Mae Rowe Liaison Louise Wheeler Liaison Calvin Avery Page One of One HOUSIl~TG BOARD OF ADJUSTMENT AND APPEALS, SOUTHERN STAZJDARD HOUSING CODE Wayne Walker, Chairman Liaison Henry Joiner Calvin Avery Wilson Suggs, Jr. ELECTRIC EXAMINERS BOARD Liaison George Thomas Robert Smith Ness Sechrest Nolan Wheeler Calvin Avery GAS EXAMINERS BOARD Liaison George Thomas Gary Pospisil John Mooney Robert Smith Salomon Boston, Jr. Mike Lewis PLUMBING EXAMINERS BOARD Liaison Richard Simpson Gary Pospisil Carl Reavis Robert Smith ""`° Lynn Sumpte r David Annis ADMINISTRATIVE BOARDS AND COMMISSIONS MEETINGS: UTILITY COMMISSION .•••••••••••••••••••••••••••••••• Second Thursday 1:30 Utility Bldg. AIRPORT COMMISSION .................................Second Thursday 12:00 noon City Hall HOUSING AUTHORITY.........•••••••••••••••••••••••••Second Tuesday 1:15 Housing Auth. PORT AU'T'HORITY . • . . ........................ , ....... On call PARK COMMISSION . ...................................Second Monday 5:00 p. m. City Hall AUDITORIUM COMMISSION • • .. . ........................Second Wednesday 3:00 p. m. Auditorium LIBRARY BOARD OF TRUSTEES ........................First V~rT ednesday 8:30 a. m. Library CIVIL SERVICE COMMISSION••••••••••••••••••••••••••• Second Tuesday ? : 3 0 City Hall CITY BEAUTIFUL COMMISSION .........................Third Thursday 9 : 3 0 a, m. Ch. of Com, Bldg. ADMINISTRATIVE BOARDS AND COMMISSIONS Page One of Two UTILITY COMMISSION Liaison Milton Beck Don Grimsley Hugh Chalmers, Sr. Stanley Card ; Sam T. Smith ~ James Bledsoe AIRPORT COMMISSION Liaison J. D. Burnett Hobie Ball R. H. Ray Richard Upton Dr. Z. V. Freeman Roy Strong HOUSING AUTHORITY Liaison William Thomas Roberta Jackson W. A. Crenshaw James Cage Bill Seaton Jimmie Spotts ~"` PORT AUTHORITY Liaison W. R. Dabbs Robert Sm~.th E. C. Gathings P. G. Para Mayor Joyce Ferguson, Chairman PARK COMIIIISSION Liaison Phillip Ford James Lancaster Floyd Franklin Maggie McCormick Curtis Barber AUDITORIUNI COMMISSION Liaison June Spotts Willie Bruce John Stickman Sarah Wilson Li ilian Faulk Jesse Cooper Ella Lee Fairley LIBRARY BOARD OF TRUSTEES Liaison Mrs. E. J. Rubens Mrs. R. K. Bollinger Dr. D. M. Deneke Mrs. Marilyn Renfroe Ms. Patty Gonzales Ms. Gertrude Walker Ms. Eula Dorsey ADMINISTP~ATIVE BOARDS AND COMMISSIONS Page Two of Two CIVIL SERVICE COMMISSION Leo Chitman H. Jackson Woodworth Billy Hicks James H. Brogdon ""' CITY BEAUTIFUL COMMISSION Hita Jo Pryor ) Octa High ) Doris Lanford ) Mildred Earney ) Onieda Gardener } Louise Morrow ) Margaret LaRue ) Mai McCammon ) Betty Harris ) Margaret Hickey ) Kay Martin ) Willie Mae Bell ) Thelma Brown ) Phyllis Christian ) Ola Jones ) Mamie Terrell ) Ella Mae Leeks ) Ethel Pratt ) Effie Mae Higgins ) Alberta Jackson ) Ward 1 Ward 2 Ward 3 Ward 4 Ward 5