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March 5, 1987
-17- MINUTES WEST MEMPHIS CITY COUNCIL MARCH 5, 1987 A regular meeting of the West Memphis City Council was held on March 5, 1987 t 1:30 p.m. in the Council Chambers at City Hall, 205 S. Redding, West Memphis, ~trkansas. Mayor Keith Ingram presided. Mayor Ingram called the meeting to order at 1:35 p.m. Prayer was offered by Reverend Richard Gregory of the Rosewood Methodist Church. Cindy Early called the roll in the absence of City Clerk Dan Craft. Those present were: Mayor Keith Ingram City Attorney David Peeples Aldermen: James Cooper Al Boals Gary Walker Pritchard Horton Roberta Jackson C Jim Woodell Mike Hardage Roger Sumpter Joe Brasfield Bill Burnett Absent: City Clerk Dan Craft First item on the agenda was Bid Openings. Bids for the West Memphis Utility epartment were opened by David Goacher and read by City Attorney Peeples. URRENT TRANSFORMER FIELD TESTER IDDER BID pinlab noxville, TN $8.292.67 Alderman Walker made a motion, seconded by Alderman Burnett to accept the jid and refer to the Utility Commission for final disposition. Upon roll call vote, he voting was as follows: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett YS: Aldermen: None 987 HALF TON STEP SIDE PICK-UP TRUCK IDDER BID uchanan Chev.& Olds. sceola, AR $8,878.00 (with 305 V-8 engine) om Gibson Ford est Memphis, AR $9,202.18 Alderman Burnett made a motion, seconded by Alderman Jackson to reject the ids due to the bids submitted not meeting the specifications. During lengthy iscussion, Alderman Burnett stated for the record, to all persons who bid, that f they could not meet the specifications that they do not bid anymore. Mr. Bill ohnson stated the specifications are written generally so we can allow competitive idding. Discussion continued. Alderman Burnett withdrew his motion. Alderman ackson withdrew her second. Alderman Hardage made a motion, seconded by Alderman ackson to accept the bids and refer to the Utility Commission. Roll call vote was: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None CLA-VALVES $IDDER BID instrument & Supply 5-10" 1-6" 4% Sales Tax TOTAL Hot Springs, AR $2,500. ea.($12,500) $2,465. $598.00 $15,563.60 -18- Alderman Walker made a motion, seconded by Alderman Hardage to accept the bids and refer them to the Utility Commission for final disposition. Roll call vote: AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None LAB EQUIPMENT BIDDER BID TOTAL BID American Scientific Products Memphis, TN PH Meter-$522.00 $6,257.00 Incubator-$1,146.00 Water Still-$649.00 Auto.Collection System for water still-$631.00 Desiccating Cabinet-$325.00 Analytical Balance-$995.00 Fumehood-$1,989.00 Alderman Burnett made a motion, seconded by Alderman Jackson to accept the bids and refer to the Utility Commission for final disposition. Roll call vote w as: AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None Next, Mayor Ingram called Mr. Bill Johnson forward to make a presentation to three (3) Utility Department employees that have been with the city for thirty or more years. The first employee honored was Hariette Williams. She was awarded a microwave oven and a color T.V. for thirty years of service. Second Floyd Hudson was awarded a Browning Automatic shotgun for thirty-two years of service. Third award was given to Buck Taylor with 35 years of service. He was given a diamond ring. <- Next, Mayor Ingram presented Mr. Virgil Shassere a Distinguished Service Award for an outstanding job done in helping up-grade our City Library for handicaps. Mr. Shassere accepted the award as a "team effort." Alderman Hardage asked Mr. Johnson if the City Council could be given a list of equipment to bid on in the future. Mr. Johnson said he could and had the list at budget time. Next item on the agenda was the correction or approval of the minutes of the February 19, 1987 City Council meeting. Alderman Walker made a motion, seconded by Alderman Cooper to dispense with the reading of the minutes. Upon voice vote, the voting was unanimous. Alderman Burnett made a motion, seconded by Alderman Jacks on to approve the minutes as presented. Upon voice vote, the voting was unanimous. NEW BUSINESS First item under New Business was a Resolution authorizing the West Memphis Utility Commission to conduct hearings on all show cause actions where the user has violated a wastewater contribution permit pursuant to Ordinance No. 1214. City Attorney Peeples read the Resolution. Alderman Burnett made a motion, seconded by Alderman Jackson to adopt the Resolution. Upon roll call vote the voting was as follows:- AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None Resolution was assigned No. 1095. Next item under New Business was a Resolution whereby any person may address the City Council during the citizen request by placing their name on the list maintained at City Hall no later than 5:00 p.m. on the day preceding the meeting. -19- City Attorney Peeples read the Resolution. Alderman Burnett made a motion, seconded by Alderman Hardage to adopt the Resolution. Discussion. Alderman Sumpter stated he dint think there was a problem with the procedure we have now and did not want to restrict the public access to the City Council. oll call vote to adopt the Resolution was as follows: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage NAYS: Aldermen: Sumpter, Brasfield, Burnett The motion carried. Resolution was assigned No. 1096. Next item on the agenda was an Ordinance to amend Ordinance 202, Section 2 as amended by Ordinance No. 1273, duties of the City Attorney, declaring an emergency. City Attorney Peeples read the Ordinance. Alderman Horton made a motion, seconded by Alderman Hardage to adopt. Upon roll call vote, the voting as as follows: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett AYS: Aldermen: None Alderman Burnett made a motion, seconded by A1cl~~max~Jackson to suspend the ules and place the Ordinance on its second reading. Roll call vote was as follows: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett f AYS: Aldermen: None City Attorney Peeples read the Ordinance for the second time. Alderman Burnett ~ade a motion, seconded by Alderman Cooper to further suspend the rules and the Ordinance be placed on its third and final reading. Roll call vote was as follows: ~ AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett AYS: Aldermen: None City Attorney Peeples read the Ordinance for the third and final time. iscussion was held concerning dropping the emergency clause. Mayor Ingram asked, 'Shall the Ordinance Pass?" Alderman Burnett made a motion, seconded by Alderman Horton to adopt the Ordinance. Roll call vote was as follows: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett AYS: Aldermen: None Alderman Hardage made a motion, seconded by Alderman Walker to adopt the mergency clause, section 3. Upon roll call vote, the voting was as follows: YES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, i Hardage, Sumpter, Brasfield, Burnett AYS: Aldermen: None he motion carried. The Ordinance was assigned No. 1280.(duties of City Attorney) Next item under New Business was an Ordinance to rezone lots 2,3,4,5,10,& 11 df Block 19 of the Wheeler Subdivision, West Memphis, Arkansas. City Attorney Peeples read the Ordinance. Alderman Boals made a motion, seconded by Alderman Burnett to adopt the ~rdinance on its first reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett DAYS: Aldermen: None The motion carried. The Ordinance PASSED on its FIRST reading. -20- Next item on the agenda was Permission Requests. Permission to destroy records from the (a) Finance Department, (b) City Clerk's Office, and (c) Community Development Agency. Alderman Woodell made a motion, seconded by Alderman Horton to approve the destruction of the records by incineration. Alderman Jackson asked that the following records that were listed, not be incinerated: Project ~~Ark A-1 - 13th & 15th St. Drainage, Street, Sidewalk, Wage Decision, Payrolls, Contract, Specifications (12-12-72) 14th Street Project Information HUD Notebook Neighborhood Development Plan Neighborhood Development Plan ARK A-1 (8/74) General Correspondence (1971-1972) Urban Renewal Handbook (1971-1975) Minute Book of Urban Renewal (1972-1979) Urban Renewal Handbook (1974) Neighborhood Development Plan (1973) HUD-6163 (1970) Neighborhood Center General Information Upon roll call vote to approve the inceneration of the records excluding the records listed above, the voting was as follows: AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None Alderman Wallzer made a motion, seconded by Alderman Burnett, designating Alderman Brasfield to witness the destruction of the records. Upon voice vote, the voting was unanimous. Next, Mayor Ingram requested approval for the second payment to Arkansas Highway and Transportation Department in the amount of 106,793.66 for the Airport Road/Rainer Road project with 80% to be refunded by EDA. Alderman Walker made a motion, seconded by Alderman Hardage to grant this approval of payment. Upon roll call vote, the voting was as follows: AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None Next, Alderman Walker stated the Sanitation Committee requested permission to advertise for bids on a new pick-up truck to be used by Robert Bateman, Supt. Alderman Walker made a motion, seconded by Alderman Jackson to advertise for bids on a plain, pick-up truck. Lengthy discussion held concerning whether to bid with or without airconditioning. Alderman Walker withdrew his motion. Alderman Jackson withdrew her second. Alderman Walker made a motion, seconded by Alderman Woodell to grant permission for the Sanitation Department to advertise for bids on a new pick-up truck with 6 cylinder engine, automatic transmission, with a heavy duty bumper and bid an alternate adding air conditioning. Upon roll call vote, the voting was as follows:: AYES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, ' Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None COMMITTEE REPORTS Alderman Walker reported the Sanitation Committee awarded low bid to Statewide Container & Fabrication for the dumpsters. Alderman Horton reported the Budget Committee had the following budget change requests: -21- SiTREET DEPARTMENT ACCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT Street Sweeping 211-565-00 x $13,250.00 Leavy Equipment 211-905-00 x $13,250.00 ' Alderman Horton made a motion, seconded by Alderman Burnett to approve the budget change request in the Street Department. Discussion. Roll call vote was: AYES: Aldermen: Cooper, Walker, Horton, Jackson, Woodell, Hardage, Sumpter Brasfield, Burnett NAYS: Aldermen: Boals FINANCE DEPARTMENT ACCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT O'ffice Equipment 121-903-00 x $400.00 Rental Equipment 121-509-00 x $400.00 ~ Alderman Horton made a motion, seconded by Alderman Cooper to approve the b dget change request in the Finance Department. Upon roll call vote, the voting was: A ES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett N YS: Aldermen: None S NITATION DEPARTMENT CCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT C mmercial Garbage Fees 300-334-20 x $3,325.00 A tomotive Equipment 311-904-00 x $10,200.00 Alderman Horton made a motion, seconded by Alderman Hardage to approve the b dget change request in the Sanitation Department. Upon roll call vote the vote was: A ES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett NAYS: Aldermen: None Wyman Morgan reported on a copier to be used in the Finance Department f r an installation fee of $60.00 and $16.50 per 1000 copies with all supplies f rnished with the exception of the paper. Mr. Morgan stated if you requested a s rter there was an additional fee of $75.00. Alderman Boals asked that Mr. Morgan r port back in two months with a total cost report. Alderman Horton made a motion, seconded by Alderman Hardage to approve the c pier in the Finance Department. Upon roll call vote, the voting was as follocrs: A ES: Aldermen: Cooper, Boals, Walker, Horton, Jacl~son, Woodell, Hardage, Sumpter, Brasfield, Burnett YS: Aldermen: None Alderman Burnett reported he had received several calls complaining about r ceiving warning citations for parking on the street. He stated alot of people h d several vehicles and single drives-nays which caused a parking problem. A derman Horton stated he was proud of the clean-up program and did not want a ything to dilute it. Matter referred to the Police Commission. Alderman Sumpter made a motion seconded by Alderman Hardage to grant Mayor Ingram authorization to sign the contract with Southern Environmental for the initial sttreet sweeping program in the amount of $13,250.00. Upon roll call vote, voting was: A ES: Aldermen: Cooper, Boals, Walker, Horton, Jackson, Woodell, j Hardage, Sumpter, Brasfield, Burnett f NAYS: Aldermen: None Mayor Ingram announced the John Gammon Wild Game Dinner would be Saturday, M~.rch 14, 1987 at 7:00 p.m. at Southland Greyhound Park. _22_ Alderman Walker made a motion, seconded by Alderman Burnett to adjourn. Upon voice vote, the voting was unanimous. Meeting adjourned at 3:10 p.m. PASSED and APPROVED this lq-~ day of March 1987 ATTEST: CITY CLE~K_~A~I~ C SECRETARY, CINDY EAR i . ~~~ ~"' RFC~~,~~ _ D1 ~?C~ ~,L FCRTMi :. };~-o~-a1 is hereby requester for the destruction of the following records . =sic unperstood that the items listed describes completely documents that ,+w~~~e serx~ed their usefulness to the City of west Memphis and that said des- uction is in compliance_ with .applicable- state statutes .- -- ---------- - ~. -- -- Document Title Document I Date of Number(s) Document Dqg License C~.rport Sale Cards Privilege License R~portsfor Gen.SN,ST.& Misc. Receipt ;books Mixed d~inks, wine, beer licens G~.s Rep its T~.xi ca drivers applications & cards .Mixed d inks, beer, wine P~titio in protest to settle- iment greement between City o iW.M. AP&L Vehicle RReport• an d• Gas & OI1 (Report (C.D.) B~dget Printouts Payroll~Master file Mayor'sOffi e & Sewer Treatment Plant Mpnthly trial budget file ~reements (drafts) .edit Report able TV file TA Special Project Capy Bond Trust Indenture SGT Calculator 3381 1980-83 1976 1975-1979 1976 1978 1975 1977 1968-1978 1977 4-1-81 1979 1979 1980 1979 1979 _1978 1977 1977-1978 1980 RaceiptBooks 1980 - 1982 Gejneral ;Fund Ledger 1944 Lejdger Acct.018-0 4-3 P~ivilege License Receipt books 1982 Privilege License 1980 P.e~ceipt books for ASU Bldg.fees Reports 'City Clks. Office 1978 Checks 1946 Financial Statement 1949 Wnteriz,ation Program cks. Acct.~~1010 557 (2 boxes Ai;'rport ;Road Park proj~~05-00154 cks .251-50 Auditor ?,letter 1977 Rec~ue tech by roved'by: e~truct~on Wi Date Type and Date of Destruction Inceneration ~~ ~~ ,~ ~~ ~~ ~~ ~~ ~, ~~ ~~ fi ~~ ~~ ~~ ~~ ,- ,~ ~~ ~~ 3-3-87 Date ~ - ~~ - ~'`~ Date ~ ''-~ ,~ ~ ~~ ~ ~'"" ~_. ~ ~ / A~ r+~Yo~-a1`is hereby requester for the destruction of the following records. ~~'is understood that the items listed describes completely documents that ~'e served their usefulness to the City of West Memphis and that said des- . u~ct.ion is in compliance with_ applicable_-state statutes.------ - -- ______ _ ' vocument Title Document Number(s) Date of Document Reports and deposit slips 1979 Audit Reports 1978 & 197 Airport (bond & int.) deposit s ips Acct.~~0 18-622-8 G~'ass cutting bills 1979 Bids 1979 Budgets' 1979 Cc}de of Ethics 1979 Corresp ndence 1979 Ir~vento y 1979 Reports, invoices- Privilege Li Statement s 1978 R~.ceipt books 1979 1980 General files-City Clerk'sOffic _ 1979 P~ivile e License -1981 P~ivile e License 1979 Dqg Lic nse 1978-1979 Rec~ues to by : C i ?~ .droved by : _~ ~9 D~truction Wit E Type and Date of Destruction Inceneration ,~ ~~ ,~ ,~ ~~ ~, ~~ ~~ ~~ ~~ Date 3-3-87. Date 3' t ~i -~ Date i__w_oval is hereby requested for the destruction of the following recoras. ~. ;. '' ~.s un ~ erstoon that the items listed describes completely documents that h~t~~ served their usefulness to the City of West Memphis and that said des- wction ` is in ..compliance -with applicable state -statutes-~-- -----.-------- ------------ .Document Document Date of ~ Type and Date Title Number(s) Document of Destruction _ Privilege .License & Deposit Slips 1981 Incineration Reports and Deposit Slips, General ,Filing 1982 " Deposit Slips & Reports 1981 " C,erieral Files 1981 " Privilege ;License Stickers (year is 1986 '' printedjon license stickers) PrivilegejLicense books, Receipt Book , ~.nd Privilege Licenses 1978 " General d Receipt Books 1977 " . General I ormation, Correspondence, Deposit Slips & Reports, Building _ Inspector's Office ~ 1977 " Privilege license Books 1977 " . General Filing, Privilege License - books, Deposit Slips & Reports 1974 " General `d Receipt Books, Budget 1974 Statements 1974-1975 -- iwilege icenses, Reports & . 'Deposit dips ~7~983 " °~leral Correspondence, Filing, ~~ nformatXon 1983 ~ ~ _~_~ Requested by Aroved by: truction v~'i Date Date ~ - 1 ~ - ~'~ Date ~' "~~ 77 ~ ....~ 1. ~.... .r- ~ ~.% _ .. ram ^ l.~ ~~~ :~.ot-a1 is hereby requester for the destruction of the followinc records. ~;.'~= un erstood that the items listed describes completely documents that 'r.~-e served their usefulness to the City of west Memphis and that said des- ~-u~ction is in compliance --with applicable state -statutes-_-- ----------- -- -- k~ ~ 1 Document Title Miscellaneous Correspondence Mayor' s Office City Attor'ney' s Office Civil Se ice Mi$cellan ous Correspondence: SC$ {Soil Conservation Service), Tornado D'saster, Utility Commission. City Coun~il Packet Information Mi$cellandous Correspondence: Mayor's Office 1 cold Flag Mayor's Office Correspondence Payroll; Jfiournal & Check Register Mayor's Genneral Correspondence Weft MempY~i.s Planning & Development 1~[anual & Plat Maps - r~~ck Check Book-Crittenden Neighbonc~ ~ ; tenter ;~ttenden''Neighborhood Center bank statements, General Information & correspondence Mayor's Correspondence & Information (Minutes a~d Agendas) Invoice Re~ister Ex~bense Ledger Sheets Warrant Listings Ledger Shuts U.'S. Dept Labor-347 Forms EEOC Forms . Public Wor s Correspondence C,eneral fi~ es for Civil Service Ma'or's Co'respondence & General In~ormatio Absence Re its May;or's Co respondence & General Info. Rec~uestec~ by J~roved by truction Document f Date of i Type and Date Number(s) ( Document ` of Destruction _ 1976-1977 Incineration 1976-1977 " 1977 " 1978-198?_ " 1978-1979 I 1978-1980 975, 1976, .197 ~ - 978 " 975, 1976, 197 ~ _ rior to 1973 - 1955-1977 1977 1973 1.975-1976,197 - " 1970 " 1.968, 1969 " 1969, 1970 1969-1972 " 1973-1977 " 1977-1980 1975-1978 " 1976-1977-197 " 1982 & 1983 1979 Date March 3~. 1987 Date ~ ~ I ~; - ~'~ Date ~"' -' M~ -. ..~- i _~~_ o~-a1 is hereby requester for the destruction of the followinc recoras. _:. s un~ierstoor that the items listed describes completely documents that ;~~tro served their usefulness to the City of West Memphis and that said des- ~~ction is in _compliance -with applicable state -statutes,- -- --------- ----- -- ------- 'Document Title Neighborhood Center General Informer Payroll R'gisters Mayor's neral Filing 'I! i Rec~ueste by droved by: Ltruction Type and Date of Destruction __ Date March 3,_.1987 Date ~-~~-~'7 Date j~--Z- ~ ~"~~ Document Date of Number(s) Document 1972-1977 1978 1975-1976 a - - h i PAGE 1 - ..,~. ~.~ r .. _ .. ., ~, .~ ~~ iw=o~a1 is hereby requester for the destruction of the followinc records. ~;. ~s un erstood that the items listed describes completely documents that r;~~~~e served their usefulness to the City of West Memphis and that said aes- ''"`rw~tion is in .-compliance -with -applicable state -statutes-_ - ----------------- " 4 Document Document Date of Type and Date Title Number(s) Document of Destruction ._ TIE FOLLOWING LIST IS FROM FORMEIZ MA R JOYCE FER ON'S OFFICE F THE YFARS 1980 THROUGH 1984 S'I17F~ED IN THE CITY HALL VAULT I BOXES I General ligation Refunding & Incineration Ir~prove nt Bonds -Series A H'using nd Issue T m Gibs Ford, Inc. rner & arner - K ch Ind stries P ocess chnology • ylor M chine Works T xes _ _ N~w Cont ct S~nator vid. Pryor S fety 1 78 - -• S xton, Clinton, Attorney-At-Law Progress eports Supplement _ ~ "~ P~rchase rders _-. - ~eltere Workshop 'hop ! ~ , \ 'rho©ls d Seminars ~blic W ks Committee Meeting Minut _-_~ P]~anning ommission - " S~. Fran 's Levee District _ Stephens,; Inc. Smith & ' rney & Harris Uphan & Co. Service Puns Municipal Gov. & Adm. Freedom Ir~formatibn Act T~lephone~Calls Verification West Memp~is Ama. Tev. Radio Assoc. W~st';Memp~his Comprehensive Program ]~partmen~t of Interiors D~partmen of the Army D~pt. of ollution Control & Ecology Lang Rang Plans (Dept) Rec~ues to by roved by: truct~.on Date 3-4-87 Date ~ - ~ ~ ~`'? Date ~ w • 1 , PAGE 2 ~ ~- ;, L _ ..., .. LAST FR FORMER MAYOR JOYCE FERGUSON'S OFFICE i=w=oval is hereby requested for the destruction of the followinc records. ~;. ~= un erstood that the items listed describes completely documents that ;~~e served their usefulness to the City of west Memphis and that said des- "~~ction is in _compliance -with applicable state -statutes- ---------------- ~: i ,Document Document Date of Type and Date 'Title Number(s) Document I of Destruction Perks & recreation West M his City Directory '(Signa ure Sheet) W~.ter Re ounces Act Historic aterial State of he City 1981 State Fa Insurance Oath of ffice De pt. Co espondence S ears, loan & Johnson De pt. of finance & Admin. Sa les Ta Report' ~- S7 ~ogen : ~ 0 1980 Sd cial unity Si ck-Out N~ ti©nal ague of Cities Ne w Busi _ ss fi le Dep . 'air Hou " ing food Ins ance rst Na Tonal Bank of West Memphis Fidelity National Bank First Na ~ ' oval Bank of Texarkana H~ghv~ay pt . State of Arkansas Girl Sco s Material or E. C. Gathings, Day in J esboro Finance pt theastlAr. PIC lcatibn City Engin. gy Projects for Southland Drive t Signs Rec~ues to by roved by: tructxon 1978 Incineration Date Date ~ - (~ - ~ 1 Date """ ~ i ~~ ~ P~.ge 3 - .. ~ ~, ~.. .~ ~ _ ..SAL .. R' _ LAST FR FORMER MAYOR JOYCE FERGUSON'S OFFICE i A :~_ oral is he_ eby requested for the Destruction of the followinc records . ~~'s un erstood that the items listed describes completely documents that ric~.~'° served their usefulness to the City of west Memphis and that said des- '`"*.-~ction is incompliance -with applicable state--statutes-_-- -- ------ -- ~. Document ~' Title AFTNA Simmons ational Bank S~. Guid Si treet d Sanitation S ~uthlan Racing Corp. (Dog Track) N~ wspape s & Magazines De pt. of Labor (Ark) M~ nicipa League W~ lf~re form ' He rtford Steam Boiler Wi lliams We st M is Boys Club We st 'Me is Jaycees We st Me is Airport W'' ndfall A~ kansas ransit Assoc. A] ~coholi Beverage Control Enforcerr~ t ae V~hit House `~ gislati e Bulletins -~ '~ mes & sociates kansas tate University Peacock's' Radio & Wild's Computer & Se ~ ' ce Pars©nal ommittee Agenda West Me is Jr. Auxiliary L. R. Jac son Girls Club Labor Mar et Information Task Forc Committee Transport tion Planning (Regional) A~kansas ome Health and Hospice Wight Li, dsey & Jennings, Attorneys W~yerhaus ~r Company Win Rock Women's ague Wc}nder Ci y Boys Club Funk Wes brook Rec~ues tec~ by : S or ~ _ .:roved 'by ~~ ~ truct~.on Wi nes s Document Date of Number(s) Document . I Type and Date of Destruction Incinerate 1978 1978 ~. Date ~_4_~~ Date ~ - ~ ~ ~ ~'~ Date :2 -' ,'~, -~ LIST FR FORMER MAYOR JOYCE FERGUSnN'S OFFICE r _ _:~_ oti-a1 is hereby requested for the destruction of the followinc recoras . ~;.I~= unc~erstooa that the items listed describes completely aocumQnts that t;~~.~e served their usefulness to the City of West Memphis and that said des- '''~~ction ',is in _compliance -with-applicable state -statutes-_--- --- --------- ---- 'Document ~ Title W~ ste Sy ~tem T~lec ications System N~.tional ssociation P~bl.ic W rks Department Trash Pi up ty 'Map nitati Report & Funds & Surveys nicipal Solid Waste Fees & Practi Tlution Control and Ecology wspaper Clippings•• Ur ievance Ve hicle S hedule P~ rsonnel _ Evaluation ;~ ~ st'Memp is Residential Garbage C©llec ' ion ~ TA Empl yees List :jrrespon, ence Material Municipal' Notes Bo okkeepi g Department Pi ne Bluf Planning. Commission Fi rst Nat 'onal Bank Na jtional ague of Cities Cl amber o Commerce La bor Mar et Information Ml.~ nicipal Awards Arr ~eri,can blic Works Association S. Civ '1 Rights Commission Ag {end~as R lesaluti ~n t Rec~ues to by roved by r D~,_ truction Document Number (s ) Date of Document Date Date Date Type and Date of Destruction Incineration 3-f~-~7 ~3 - ~~ ~~CL.`t'.~ ~ i'~ ~ ~~~: ~~iL Fl~~~i r::.~Yoval is hereby requested for the destruction of the following records. ~~~s un erstood that the items listed describes completely documents that '~~~~~rr ser ed their usefulness to the City of West Memphis and that said des- suction ~ is in compliance -with applicable state statutes-_---------------------- - - ------ Document Title emerge cy Medical Service ';Repor s emerge cy Medical Service ~State,ents (paid & unpaid) i i merge cy Medical Service Medic re & Medicaid CMS Re eipt boot. ~MS'Sm 11 Claims Court Cases ~MS Co tinental Collection Mile i Grass utting statements .~unci al Judge Retirement fund Reque5te by:_(~lndy Ear Document Number(s) 0001-0400 Date of Type and Date Document I of Destruction 1981-1983 I lnceneration 1981-1983 i " 1981-1983 " 1983 " 1981-1983 " 1981-1983 " 1981 " ~. 1978 " Date 3-4-87 A~ roved by: Date 3 -~' ~ a or City Counci ) D tructon Wi ness : ~~ Date ~~ ~ .-- (A1derlr-a _- - _ :_ ~, _~. ~~~.._ s hereb~~ _~_:, ~~s+_~ -r t~.~ ~ ...~~._-~ri of the folio~ing records. '~ '- ~ ur~~rstood that .the ite~:s 1 ~st~ ~ - -- _ _ ~ :yes completely documents that ~._ ;~ G~ ser~~~c their -~:seful ess tc tre C, -~ ~ ~°~est N~emphis and that said des- -4 ~.r ~.or. ~s in compliance ~-ith applic=: e state statutes . ...r ~~ pocument mule Docur~~=nt IvumbE-- (s ) Date of Document Type and Date of Destruction City Depo it Reports 1978 Incineration 1980-1981 Ci y Invo ces 1981 " U ility A counts Receivable Oct.-Dec. 77 " i } July-Aug. 78 1 ~ Jan . -Feb. 79 jAug.-Sept.79 Nov.-Dec. 79 U ili~y P yments Register f (Jan.-June 77 " ~ iSept.-Dec.77 Mar-April 78 ~ °Oct-Dec. 78 ~ Jan.-June 79 iNov.-Dec. 79 Unlit P nt Stubs Y Y~ `April 79 " Sept.-Oct.79 Dec. 79 Sept.-Oct.80 ~ili.ty Receipt Books 1-1500 ~04-77 to 08-77 " 1601-2500 07-77 to 10-77 2601-2700 10-77 to 11-77 3601-3700 ~11-77 to 11-77 1605-1804 .10-76 to 02-77 i 2605-5800 ~O1-76 to 11-77 ~ 6001-6400 10-77 to 12-77 Utility A justment Forms 1978 - 1980 " Utlility B lling Register E Jan. 76 " } Aug. 77 Oct. 77 F.eque~ted~ by yproved by Destruction Date Date~.~ _ Date ~ G7r ~ ~