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March 19, 1987-23- MINUTES WEST MEMPHIS CITY COUNCIL MARCH 19, 1987 A regular meeting of the West Memphis City Council was held on Thursday, March, 19, 1987 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Keith Ingram presided. Mayor Ingram called the meeting to order at 1:35 p.m. Prayer was offered by Father Don Althoff of the Saint Michael's Catholic Church. City Clerk Dan Craft called the roll. Those present were: Mayor Keith Ingram City Attorney David Peeples City Clerk Dan Craft Aldermen: Al Boals Gary Walker Pritchard Horton Roberta Jackson Jim Woodell Mike Hardage Roger Sumpter Joe Brasfield Bill Burnett James Cooper i First item on the agenda was Bid Openings. Bids for the West Memphis Utility Department were opened by David Coacher and read by City Attorney Peeples. ELECTRONIC RECORDERS - RECEIVER/PROGRAMMER BIDDER BID Sangamo Weston, Inc. Norcross, GA $16,b00.00 Vincent Sales Agency Memphis, TN $18,825.00 i Alderman Hardage made a motion, seconded by Alderman Boals to accept the 4 bids and refer them to the Utility Commission for final disposition. Upon roll ', call vote, the voting was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None Next, bids for the City of West Memphis were opened by Joe Scarbrough and ;~ read by City Attorney Peeples. POLICE RECORDING EQUIPMENT BIDDER BID Dictaphone $30,303.50 Alderman Burnett made a motion, seconded by Alderman Hardage to refer the bid to the Police Commission for final disposition. Upon voice vote, the voting was unanimous. 8 DRUMS MALATHION BIDDER BID Magnolia Paper Co. Memphis, TN $21.25 Holiman Equipment Co. Jackson, MS $18.04 W.P. Fallis Co. West Memphis, AR $21.40 Alderman walker made a motion, bids to the Mayor and Joe Scarbrough per per per seco for gallon gallon gallon nded by Alderman Hardage to refer the final disposition. Upon voice vote, -24- the voting was unanimous. 1987 WEED CONTROL PROGRAM BIDDER BID Southern Spray Co. Memphis, TN $19,606.96 Alderman Burnett made a motion, seconded by Alderman Cooper to refer the bids to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. During discussion, Alderman Boals expressed concern with a problem that happened several years ago that has never been resolved between Southern Spray and Fred Wade. Mayor Ingram stated the City Attorney would address that problem. CITIZENS REQUESTS Robert Alexander - Center Line Manufacturing requested the City consider selling the building and property located on S. 2nd Street that used to be used as the Parks Department Shop. He stated he had some friends who restore antique engines and they would come and get the old engines that are in the old shop. Discussion. Alderman Walker made a motion, seconded by Alderman Hardage that Mayor Ingram put the building out for bid and for City Attorney Peeples to check into the lease of the building the Jaycees are renting next door to make sure there are no conflicts. Upon voice vote, the voting was unanimous. A1d.; Woodell stated he wasn't familiar with the location of the building. Shirley Simmons - Ecumenical Village - present to ask the City Council to help make West Memphis more accessible for the handicapped and also wanted to make the City Council more aware of the violations at several businesses in West Memphis and would like for the City Council to try and implement them. Ms. Simmons listed several places which do not have parking spaces, signs, or ramps for the handicapped. Ms. Simmons also mentioned other improvements she would like to see done. Mayor Ingram stated together with the State Highway Department we would be correcting these problems9 and others. Next item on the agenda was the correction or approval of the minutes of the City Council meeting March 5, 1987. Alderman Burnett made a motion, seconded by Alderman Woodell to dispense with the reading of the minutes. Upon voice vote, the voting was unanimous. Alderman Horton made a motion, seconded by Alderman Woodell to approve the minutes as presented. Upon voice vote, the voting was unanimous. OLD BUSINESS First item under Old Business was the second reading of an Ordinance to rezone lots 2,3,4,5,10&11 of Block 19 of the Wheeler Subdivision, West Memphis, Arkansas. City Attorney Peeples read the Ordinance for the second time. Alderman Burnett made a motion, seconded by Alderman Horton to approve the Ordinance on its second reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, -~ Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. The Ordinance PASSED on its SECOND reading. NEW BUSINESS First item under New Business was a Resolution setting a hearing of the enclosed petition for April 16, 1987 at 1:30 p.m., City Council Chambers in West Memphis, Arkansas. Petition to vacate a street in the Wheeler Subdivision Notice stating that the West Memphis City Council will hear said petition and determine whether 20th Street in the Wheeler Subdivision shall be vacated. -25- City Attorney ;Peeples read the Resolution. Alderman Sumpter made a motion, seconded by Alderman Hardage to adopt the Resolution. Upon voice vote, the voting was unanimous. Resolution was assigned No. 1097. Second item under New Business was an Ordinance to waive competitive bidding on liability insurance for City and Utility vehicles. City Attorney Peeples read the Ordinance. Alderman Sumpter made a motion, seconded by Alderman Burnett to approve the Ordinance on the first reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Bowls, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None Alderman Hardage made a motion, seconded by Alderman Sumpter to suspend the rules and the Ordinance be placed on its second reading. Roll call vote was: AYES: Aldermen: Bowls, Walker, Horton, Jackson, Woodell, Hardage, ~ Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the second time. j Alderman Burnett made a motion, seconded by Alderman Jackson to further suspend the rules and the Ordinance be placed on its third and final reading. Ro11 call vote was as follows: AYES: Aldermen: Bowls, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper ~ NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the third and final time. Discussion. Mayor Ingram asked "Shall the Ordinance Pass?" Alderman Burnett made a motion, seconded by Alderman Walker to adopt the Ordinance. Upon roll call vote, the voting was as follows: ': AYES: Aldermen: Bowls, Walker, Horton, Jackson, Woodell, Hardage, k Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None E Alderman Hardage made a motion, seconded by Alderman Jackson to adopt the Emergency Clause Section 2. Upon roll call vote, the voting was as follows: `; AYES: Aldermen: Bowls, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper i NAYS: Aldermen: None The motion carried. The Ordinance was assigned No. 1281. (waive competitive bidding - liability insurance for city/utility vehicles) Next item under New Business was an Ordinance on Flood Damage Prevention. Alderman Walker made a motion, seconded by Alderman Burnett to suspend the rules and for the City Attorney to read the title of the Ordinance only. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the first time. Alderman Walker made a motion, seconded by Alderman Burnett to approve the ordinance on its first reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Bowls, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None Alderman Burnett made a motion, seconded by Alderman Hardage to suspend the rules and the Ordinance be placed on its second reading. Roll call vote was as follows: -26- AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the second time. Alderman Hardage made a motion, seconded by Alderman Walker to further suspend the rules and the Ordinance be placed on its third and final reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the third and final time. Alderman Burnett made a motion, seconded by Alderman Jackson to adopt the Ordinance. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None Alderman Hardage made a motion, seconded by Alderman Walker to adopt the Emergency Clause Article 7. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. The Ordinance was assigned No. 1282.( Flood Damage) PERMISSION REQUESTS Next, Community Development Agency requested permission to destroy records. (copy attached.) Alderman Horton made a motion, seconded by Alderman Hardage to grant this request. Roll call vote was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, ,,; Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None Alderman Walker made a motion, seconded by Alderman Horton to appoint Alderman Brasfield as witness to the destruction. Upon voice vote, the voting was unanimous. Next, Mayor Ingram requested approval of the City Council to pay APAC of Tennessee Corp. for the Rainer Road project in the amount of $76,354.36. Alderman Hardage made a motion, seconded by Alderman Jackson to grant this approval. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Walker, Horton, Jackson, Woodell, Hardage, Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None Alderman Sumpter asked that the Public Worlcs Committee consider closing South Avalon to trucks once this new road is completed. Dan Craft stated he felt the City should make it a policy for all City employees to receive gifts after 30 years of employment just as the utility employees received. Mayor Ingram stated he would look into the matter of making it a policy instead of leaving up to the Administration. COMMITTEE REPORTS Alderman Woodell stated the Police Committee ~~tand recommended the parking on the streets after midnight ordinance be left as is. He also reported the Police Committee requested an increase in clothing allowance for Patrolmen and CID and this was referred to the Budget Committee. _27_ Alderman Brasfield discussed the problem of so many unoccupied areas in the shopping center on W. Broadway. Mayor Ingram to discuss the problem with the Chamber of Commerce. Alderman Hardage made a motion, seconded by Alderman Jackson to adjourn. '' Upon voice vote, the voting was unanimous. The meeting adjourned at 2:45 p.m. PASSED and APPROVED this day of APRIL , 1987. MAYOR KEI~T~ INGRAM L ATTEST: CITY CL K D N RAFT SECRETARY C DY EARLY ~. ,- ~ p n T~ , i -.. '.~ ...:1'~L V i ~.:. _: _ ot-a1 is hereby requested for the destruction of the following records. ~~ ~s un erstood that the items listed describes completely documents that a~,~e servfed their usefulness to the City of West Memphis and that said des- r~cton is in compl-fiance -.with.- applicable-state- statutes ---------- ------- - ---------- - -- . j Document Title Document Number(s) Date of Document Type and Date of Destruction Ja~ kson & 15th Street Project Incineration ~ Ur ~an Ren wal Hearing 5/8/73 " " I 11/8/72 Se ~tion 3 Compliance Plan 5/28/74 i Au I dit 8/1/71 thr " ~ 6/30/74 Pe rsonnel Policy & File 1973 " Ta Form nd Info'rma~tion ~ 1971/1974 " Ca h Rece pt & Disbursement Journal 1970-1971 Re ntal Re ister 1970-1972 " ~ e neral L dger 1972-1975 " ~~ ~ -{ reel Re ord 1-1 101-15 n Ce rtifica e 1974-1976 " " B .B. McC rley ~ 1967-1971 M eting & Alinutes 1967-1971 " i 1 Ge neral C rtificate hUD-9009 1968-1969 B and of ortmissioners 1972-1975 " Jo i urnal V oucher 1973-1975 " Pr 1 oject A ea Committee 1972-1975 ~~ Mi ~scellan ous Agencies 1975 " Re /~1 j ~ueste by: Date ~~' ?roved'; by : Date ( a / i C ncil) D truc~ion Witn ss: Date ~ ( lderma ) c a r ~ ~._ o~-a1 is hereby requested for the destruction of the following records. :~s un erstood that the items listed describes completely documents that ,a,~.~~e ser~bed their usefulness to the City of West Memphis and that said des- y~ction is in compliance with applicable state statutes-. --- ------------------- ------ ------ Document Document Date of Type and Date ;Title Number(s) Document ~ of Destruction ' Signature and First National Bank I Cheick Vouc ers Minutes Ch ckbook-~TR.A Temporary Loan and R placeme t Fund Deposit Slip Acct. No. 018-035-1 Section 8 iscellaneous Information Vel~cile Re ort I~ URA Resolu ion 71-1 U IREA COmmi s ion 71-61 ~ntracts rind j Pland & SP~cif ications Jackson Chejcks Urb n P.enewal Agency Acct. No. 018-U34-3 018-038-6 Petjty Cash Voucher Book Acq~uisitio /Relocation Files Chick Vouc~er & Check Copies i Rehab Escr w Account Annual Ten nt Folder I Realueste by ~~ ~~ roved ''by D~~truct~on Witness: I 1973-1975 1970-1972 197E-1980 1979 9/10/74 _, 7/9/76 1974 Incineration ,~ ~~ n ,~ ,~ ,~ it ~, it n 1970-1975 " ,~ 1972-1975 " ~~ ~~ J r,, Date Date '~ t Mayor'/City Coun/~c l ~~D i' y~~), Alderman) /~' Date