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June 18, 1987-53- MINUTES WEST MEMPHIS CITY COUNCIL JUNE 18, 1987 A regular meeting of the West Memphis City Council was held on Thursday, June 18, 1987 at 1:30 p.m. in the Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Keith Ingram presided. Mayor Ingram called the meeting to order at 1:40 p.m. Reverend Bill Connell of the First United Methodist Church offered prayer. Mayor Ingram called a Public Hearing to order concerning Arkansas Industrial Development Revenue Bonds for Automated Conveyors Systems, Inc.,Series 1987. No one was present for the Public Hearing. Alderman Horton made a motion, seconded by Aldermen Sumpter to close the Public Hearing. Upon voice vote, the voting was unanimous. Cindy Early called the roll in the absence of City Clerk Dan Craft. Those present were: Mayor Keith Ingram City Attorney David Peeples Aldermen: Roger Sumpter Joe Brasfield Bill Burnett James Cooper Al Boals Gary Walker Pritchard Horton Roberta Jackson Jim Woodell Mike Hardage Absent: City Clerk Dan Craft First item on the agenda was Bid Openings. Bids for sale of the property at 111 S. 2nd St. were opened by Joe Scarbrough and read by City Attorney David Peeples. BIDDER TRACT I TRACT II Hunter Industries West Memphis, AR $1,505.00 $16,505.00 '~iMid South Insulation ,'West Memphis, AR 72301 $ 618.75 $ 6,637.65 ,Robert Alexander !West Memphis, AR NO BID $ 7,500.00 Alderman Burnett made a motion, seconded by Alderman Hardage to refer the bids to the Mayor's Office for final disposition. Upon voice vote, the voting was unanimous. Next item on the agenda was the correction or approval of the minutes of the June 4, 1987 City Council meeting. Alderman Hardage made a motion, seconded by EAlderman Burnett to dispense with the reading of the minutes and al~l~rove them as ,presented in the packets. Upon voice vote of the council, the votial~ was unanimous. i F NEW BUSINESS First item under New Business was a Resolution from the Community Development Agency adopting the final statement for FY 1987 CDBG. Alderman Hardage made a motion, seconded by Alderman Cooper to suspend the rules and have the City Attorney read the title only. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution. Alderman Walker made a motion, ',seconded by Alderman Hardage to adopt the Resolution. Upon roll call vote, the 'voting was as follows: 'AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage !NAYS: Aldermen: None -54- The motion carried. The Resolution was assigned No. 1109. (CDBG) Next item under New Business was an Ordinance authorizing the issuance of Industrial Development Bonds for the purpose of providing permanent financing for Industrial facilities; authorizing a first supplemental trust indenture securing the bonds; authorizing a first supplemental lease agreement between the City of West Memphis, Arkansas, as lessor, and Automated Conveyor Systems, Inc., as Lessee; authorizing the sale of the bonds; authorizing and prescribing other matters pertaining thereto; and declaring an emergency. Alderman Hardage made a motion, seconded by Alderman Cooper to suspend the rules and have the City Attorney read the title only. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance. Alderman Cooper made a motion, seconded by Alderman Hardage to adopt the Ordinance on its first reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Alderman Hardage made a motion, seconded by Alderman Burnett to suspend the rules and the Ordinance be placed on its second reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None City Attorney Peeples read the Ordinance on its second reading. Alderman Cooper made a motion, seconded by Alderman Hardage to adopt the Ordinance on its second reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Alderman Hardage made a motion, seconded by Alderman Burnett to further suspend the rules and the Ordinance be placed on its third and final reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the third and final time. Discussion. Mayor Ingram asked "Shall the Ordinance Pass?" Alderman Sumpter made a motion, seconded by Alderman Cooper to adopt the Ordinance. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Alderman Hardage made a motion, seconded by Alderman Horton to adopt the Emergency Clause Section 14. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Mayor Ingram stated the Ordinance and the Emergency Clause Section 14 was adopted. The Ordinance was assigned number 1292. (Bonds/Automated Conveyors) Next item under New Business was an Ordinance to repeal Ordinance No. 217 and amendments thereto and to create the office of Fire Chief, Assistant Chief, Inspectors, Captains, and Lieutenants, defining their duties and for other -55- purposes. first reading, the voting was as follows: ;AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage City Attorney Peeples read the Ordinance. Alderman Hardage made a motion, ,;seconded by Alderman Cooper to approve the Ordinance on its first reading. ;Discussion. CIty Attorney to make a change in the wording of Section 3 !before the next reading of the Ordinance. Upon roll call vote to approve on the NAYS: Aldermen: None The motion carried. The Ordinance PASSED on its FIRST reading. ', Next, Alderman Burnett read a proposed plan to meet the neglected capital ',needs of the City of West Memphis, Arkansas, and propel West Memphis into the ifuture as a true First Class City in one (1) giant step by asking the Utility Commission for $1,059,000 out of their surplus funds for the Sanitation Department $198,000.00 (to be paid back), Police Department $60,000.00, Fire Department $248,000.00, and Parks Department $553,000.00. Alderman Burnett made a motion, seconded by Alderman Hardage that the proposal rbe forwarded to the utility Commission for further study and ask that they give -the City Council a proposal back at the next City Council meeting, July 16th. 'iThe City Council expressed that this was not a formal request but wanted the Utility Commission's thoughts on this proposal. Lengthy discussion was held from the City Council concerning the proposal. Voice vote was held on the motion to forward the proposal to the Utility Commission. The voting was 'unanimous. ;PERMISSION REQUESTS Wyman Morgan requested permission for the Mayor to enter into a contract 'r to lease/purchase a Konica Royal copier for City Hall. Amount of contract discussed 'and whether or not it would save money to purchase the copier. After discussion, ,City Council agreed on purchasing the copier. Alderman Burnett made a motion, seconded by Alderman Boals to recess tto the Mayor's Conference room for an executive session to discuss the hiring of a City Engineer while the City Attorney drew up an Ordinance to waive competitive bidding on a copier. Upon voice vote, the voting was unanimous. After the meeting resumed, City Attorney Peeples read an Ordinance to Waive 'Competitive bidding on Konica Royal 5503 ZMR System Copier for City Hall. ` Alderman Burnett made a motion, seconded by Alderman Cooper to add the Ordinance to the agenda. Upon voice vote, the voting was unanimous. Alderman Cooper made a motion, seconded by Alderman Horton to adopt the Ordinance on its first reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker, Horton, Jackson, Hardage NAYS: Aldermen: Woodell Alderman Burnett made a motion, seconded by Alderman Cooper to suspend the rules and the Ordinance be placed on its second reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker, Horton, Jackson, Hardage 'NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the second time. Alderman Hardage '',made a motion, seconded by Alderman Burnett to adopt the Ordinance on its second ',reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker i Horton, Jackson, Woodell, Hardage -56- NAYS: Aldermen: None Alderman Burnett made a motion, seconded by Alderman Hardage to further suspend the rules and the Ordinance be placed on its third and final reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None City Attorney Peeples read the Ordinance for the third and final time. Mayor Ingram asked "Shall the Ordinance Pass?" Alderman Hardage made a motion, seconded by Alderman Burnett to adopt the Ordinance. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Alderman Cooper made a motion, seconded by Alderman Hardage to adopt the Emergency Clause Section 2. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None The motion carried. The Ordinance was assigned No. 1293. (Waive Compt.Bids/Copier) Next item under Permission Requests was a request to dispose of records from the Finance Department. Alderman Horton made a motion, seconded by Alderman Jackson to give permission to dispose of the records with Alderman Brasfield designated to witness the destruction. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None (Copy of records attached). Next item on the agenda was permission request for the Mayor to pay Tom Gibson Ford $46,368.00 for the new Police Cars. Alderman Walker made a motion, seconded by Alderman Burnett to approve the payment to Tom Gibson Ford. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Next item was permission request for the-Mayor to pay Dictaphone Corp. $31,486.86 for the Police Department Snoopy machine. Alderman Burnett made a motion, seconded by Alderman Cooper to approve the payment. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Next item was permission for the Mayor to pay $154,583.00 to .Municipal League Workers Compensation Trust for Workers Compensation for 7.987. Alderman Burnett made a motion, seconded by Alderman Cooper to approve the payment. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, f~ardage NAYS: Aldermen: None Next Alderman Walker made a motion, seconded by Alderman Hardage to add permission to hire a City Engineer/Public Works Director to the agenda. Upon voice vote, the voting was unanimous. Alderman Hardage made a motion, seconded by Alderman Horton to give the Mayor -57- permission to hire a City Engineer/Public Works Director. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None Mayor Ingram stated he was to hire Mr. Ward Wimbish in this position. Alderman Walker stated there would be a Sanitation Committee meeting Tuesday at 4:00 p.m. Alderman Burnett stated there would be a Public Works Committee meeting Tuesday at 5:00 p.m. and aslzed that all of the City Council attend to discuss the 5 year street program. Alderman Jackson gave a brief Utility Commission meeting report with no action from the council necessary. Alderman Horton stated the Budget Committee had met and had the following budget requests: FIRE DEPARTMENT ACCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT Travel 142-502-00 x $ 1,000.00 Maint. B1dg.Improvements 142-503-00 x $ 6,650.00 Maint. Machines & Equipment 142-504-00 x $21,500.00 Binding/Printing/Reproduct. 142-510-00 x $ 200.00 Alderman Walker made a motion, seconded by Alderman Woodell to table this budget request until July 16 th City Council meeting. Upon roll call vote, the voting was as follows: AYES: Aldermen: Burnett, Cooper, Boals, Walker, Woodell NAYS: Aldermen: Sumpter, Brasfield, Horton, Jackson, Hardage Due to a tie vote, Mayor Ingram voted NAY. The motion FAILED. Alderman Horton made a motion, seconded by Alderman Hardage to approve the budget request in the Fire Department. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Cooper, Boals, Horton, Jackson, Hardage NAYS: Aldermen: Burnett, Wallcer, Woodell The motion carried. STREET DEPARTMENT ACCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT Material for Traffic Lights 211-529-00 x $ 1,425.00 Automotive Ins. Premium 211-532-00 x $ 1,575.00 Street Sweeping 211-565-00 x $20,750.00 Heavy Equipment 211-905-00 x $23,750.00 Alderman Horton made a motion, seconded by Alderman Jackson to approve the budget request in the Street Department. Upon roll call vote, the voting was: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None The motion carried. ADVERTISING AND PROMOTION ACCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT Maint.Bldg. & Improvements 711-503-00 x $ 4,200.00 Crittenden Fine Arts 77.1-556-10 x $ 3,750.00 Regular Salaries & Overtime 711-401-00 x $ 3,925.00 Social Security 711-505-00 x $ 275.00 Alderman Horton made a motion, seconded by Alderman Jackson to approve the budget request. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage ` NAYS: Aldermen: None The motion carried. -58- EDUCATIONAL CENTER FUND ACCOUNT ACCOUNT N0. INCREASE/DECREASE AMOUNT Transfer to General Fund 811-558-00 x $35,000.00 Alderman Horton made a motion, seconded by Alderman Jackson to approve the budget request. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Cooper, Boals, Horton, Jackson, Hardage NAYS: Aldermen: Burnett, Walker, Woodell The motion carried. Alderman Burnett asked Mr. Morgan how much money was left in the Ed. Center fund after the $35,000.00. Mr. Morgan stated this would deplete the funds. Mayor Ingram requested City Council confirmation on appointing Ms. Doris Nichols for a 5-year appointment to the West Memphis Housing Authority. Alderman Horton made a motion, seconded by Alderman Jackson to approve the Mayor's appointment of Doris Nichols to the Housing Authority. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Walker Horton, Jackson, Woodell, Hardage NAYS: Aldermen: None The motion carried. Next, Mayor Ingram made the following appointment to the City Beautiful Commission: Ms. Ruby Sanders, 503 Arlington, Ward I Ms. Minnie Martin, 512 Rice, Ward 2 Ms. Kathy McLaughlin, 527 Colgate, Ward 2 Ms. Madelle Weeks, 1701 Avondale Apt. 120, Ward 3 Ms. Ruth Suiter, 1400 Rich Road, Ward 3 Alderman Burnett made a motion, seconded by Alderman Hardage to approve the appointments to City Beautiful Commission. Upon voice vote, the voting was unanimous. Next Mayor Ingram appointed the following members to the Community Design Review Commission: Roger Sumpter, Alderman representing the City Council Mr. Pat Magruder, Sr. Chairman Mr. Alex Coulter Mr. Jack Avery Mr. Jim Pugh Ms. Mary Carter Toney Mr. Sam Lehr Mr. Jack Woodard Mr. M.L. "Butch" Pike Alderman Hardage made a motion, seconded by Alderman Walker to accept the Mayor appointments. Upon voice vote, the voting was unanimous. Alderman Woodell expressed heartfelt appreciation over the last 5 weeks trauma he has had to the City Council and Mayor's Office. Alderman Hardage made a motion, seconded by Alderman Jackson to adjourn. Upon voice vote, the voting was unanimous. ~~ ~... ~" !";~ SECRETARY INDY EARLY ~,l w