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December 7, 2000MINUTES WEST MEMPHIS CITY COUNCIL DECEMBER 7, 2000 A regular meeting of the West Memphis City Council was held on December 7, 2000 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:40 p.m. Sidney Runnels, Economic Development Director gave prayer. Phillip Para, City Clerk called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin, Councilors: Dr. C. W. Peeples, Thomas Burroughs, Roberta Jackson, Brian Reece, James Pulliaum, and Lorraine Robinson. Absent were Councilors Al Felton, Harold Thomas, Tracy Catt and Gheric Bruce. BID OPENINGS Bids for Community Development CDBG Re-construction WM-00-01 were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Pulliaum moved, seconded by Councilor Robinson to accept the bids and refer them to the Community Development for final disposition. Upon voice vote, the voting was unanimous. (See attached sheet) CITIZENS REQUEST Reverend Coleman, 600 S. 18th -reported he was President of the Neighborhood Action Committee and they were to give food baskets on Monday, December 11, 2000. He encouraged young people to get involved in their communities and be somebody. MINUTES Councilor Jackson moved, seconded by Councilor Robinson to approve the minutes of November 16, 2000 as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS Third reading of an Ordinance implementing a $25.00 warrant fee for all warrants served by order of the West Memphis Municipal Court to the West Memphis Police Department. City Attorney Peeples read the Ordinance for the third and final time. Councilor Jackson moved, seconded by Burroughs to adopt. During discussion, City Attorney Peeples stated the fee would only be assessed upon conviction in Criminal Court. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 1966. Third reading of an Ordinance waiving competitive bidding for a communications system for the West Memphis Municipal Airport, and for other purposes. City Attorney Peeples read the Ordinance for the THIRD and FINAL TIME. Councilor Peeples moved, seconded by Councilor Jackson to adopt. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 1967. 2 Second Reading of an Ordinance waiving competitive bidding for Aerial Spraying, Ground Spraying and other Mosquito Control Efforts, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance to waive competitive bidding for Uniform and Laundry Service to be provided by Uniform Masters, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance to waive competitive bidding for the purchase of Motor Fuel, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance waiving competitive bidding for the Professional Consulting Services in regulatory and other matters to be provided by David Wilson, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance to waive competitive bidding for Economic Development Services, approving a Contract between the City of West Memphis and the West Memphis Chamber of Commerce, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance waiving competitive bidding on Group Health Insurance and Life Insurance for City Employees with Trustmark Insurance Company, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance waiving competitive bidding on Dental Insurance, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance waiving competitive bidding for a Service Agreement between Methodist Health Systems, Inc., and the City of West Memphis, approving the Agreement, and for other purposes. City Attorney Peeples read the Ordinance for the SECOND TIME. Second reading of an Ordinance waiving competitive bidding for the Professional Consulting Services in regulatory and other matters to be provided by A. J. Rowe and Associates, Inc., and for other purposes. City Attorney read the Ordinance for the SECOND TIME. Second reading of an Ordinance to levy an annual Privilege License upon all persons, partnerships, associations, firms and corporations engaged in carrying on or following certain trades, businesses, professions, vocations, and/or callings within the corporate limits of the City of West Memphis, Arkansas: to provide the time for payment of such Privilege License: to provide penalties for nonpayment thereof City Attorney Peeples read the Ordinance for the SECOND TIME. 3 NEW BUSINESS Councilor Pulliaum moved seconded by Councilor Burroughs for the City Attorney to read R-1, O-1, and O-2 by title only. Upon voice vote, the voting was unanimous. R-1 A Resolution approving the recommendations of the Public Works Committee to implement a second curbside garbage pick-up program City Attorney read the Resolution. Councilor Burroughs moved, seconded by Jackson to approve. Councilor Robinson made the statement that she wanted people to know this program was not making their garbage rates go up, the rate increase was adopted prior to this program. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1676. O-1 An Ordinance waiving competitive bidding for mowing services at the West Memphis Airport and for other purposes. City Attorney Peeples read the Ordinance for the FIRST TIME. O-2 An Ordinance waiving competitive bidding for roofing repairs to the West Memphis Municipal Court, establishing an emergency and for other purposes. City Attorney Peeples read the Ordinance for the FIRST TIME. Mayor Johnson stated they are in a rush for this roof repair. However it takes seven to suspend the rules and therefore it will only be able to be read once today. PERMISSION REQUESTS Mayor Johnson asked permission to sign ISES Operating Agreement B and the White Bluff Operating Agreement A. Mayor Johnson explained ISES is the Independent Steam Electric Ptant near Newport, AR and White Bluff is near Pine Bluff. We own 1 % of both plants and these agreements have to do with giving up our right to purchase coal. Councilor Peeples moved, seconded by Councilor Robinson to give Mayor Johnson permission to sign both agreements. Upon voice vote, the voting was unanimous. Mayor Johnson asked permission to sign an Agreement regarding WYE. Mayor Johnson explained the White Bluff plant has previously only been able to serve this plant with one railroad. Union Pacific had the only track there and had the service tied up. Through a settlement agreement Union Pacific was involved in they have agreed to allow other railroads to serve this plant and bring coal in. All the co-owners have agreed we need to build another spur into this plant. The cost will be 7 million dollars and we will be obligated for our 1 % of it ,which will be around $70,000. Councilor Reece moved, seconded by Councilor Jackson to give permission to sign this Agreement. Upon voice vote, the voting was unanimous. Mayor Johnson asked permission to pay Tri-State Mack $75,113.00 for a Utility Department Dump Truck. Councilor Peeples moved, seconded by Councilor Burroughs to give permission to pay Tri-State Mack. Upon voice vote, the voting was unanimous. Mayor Johnson asked permission to pay Lee Catt Construction Company $277,595.05 for J.W. Rich Industrial Project. Councilor Burroughs moved, seconded by Councilor Jackson to give permission. Upon voice vote, the voting was unanimous. 4 Mayor Johnson asked permission to sign the Community Development Block Grant Entitlement Program Amendment No. 1. Paul Luker, Community Development Director explained this money will be moved from Administrative Account to Re-Habilitation and Demolition. Councilor Burroughs moved, seconded by Councilor Robinson to give permission to sign the amendment. Upon voice vote, the voting was unanimous. Mayor Johnson asked permission to pay APAC Tennessee $181,723.56. Councilor Peeples moved, seconded by Councilor Burroughs to approve. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS There were no committee reports. ANNOUNCEMENTS Councilor Reece announced that Dickens of a Christmas is a wonder full event going on at the Civic Complex and encouraged everyone to come and bring their families. He said it is something we all can be proud of. Councilor Burroughs announced the Eagles won 1St place in the non-profit category of the Christmas parade. He also announced the Eagles are running a Toys-For-Tots Program and asked for the community's assistance in providing toys and/or donations. They are located on 7th Street. Mayor Johnson recognized the newly elected City Councilmen, James Holt of Ward 1, Hubert Bass of Ward 4 and Herman Coleman of Ward 5. There being no further business to come before the City Council, Councilor Jackson moved, seconded by Councilor Pulliaum to adjourn. Motion carried unanimously. The meeting adjourned at 2:10 p.m. PASSED and APPROVED this ~ day of December 2000. f,,..r WILLIAM H. JOHNS ,MAYOR ATTEST: PHIL ,CITY CLERK City of tiVest ~fempkis CDBG fie-construction ~MJI~f-00-01 Bid Date: Decemd er 7, 2000 504 Cole McDonald $27,500 Construction Jesse $26, 577.78 Booker Willis $32,250 Mondy Edward $28,170 Whitfield Community Development Block Grant Entitlement Program Amendment No. 1 December 7, 2000 B-1999-MC-OS-0009 B-2000-MC-OS-0009 The principal purpose of Amendment No. 1 is to reallocate funds to specific ctivities. This amendment is intended to accomplish adjustments to the overall program rhich will allow the City to complete the implementation of various activities in the most fficient and effective manner possible, and to continue meeting needs and opportunities ~r assistance to low and moderate income residents within the community. Provisions of Amendment: The B-1999-MC-OS-0009 program is hereby revised and amended to wit: The amount of $75,000 in the Administration and Planning activity will be transferred to the following activities: ~, Demolition and Clearance $ 30,000 Housing Rehabilitation $ 45,000 The B-2000-MC-OS-0009 program is hereby revised and amended to wit: The amount of $13,000 in the Administration and Planning activity will be transferred to the following activity: Housing Rehabilitation Amendment No. 1 is hereby approved in all respects. Date Passed: ~~~ ~ .a~-~ $ 13,000 lir ..._ Mayor illiam H. Johnson Att c Phillip Para