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February 1, 2001
MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 1, 2001 A regular meeting of the West Memphis City Council was held on February 1, 2001 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:30 p.m. Reverend Clyst Hurst of First Presbyterian Church offered prayer. Mayor Johnson stated Reverend Hurst is retiring after 24 years and expressed our appreciation of what he has done for the city. Mayor Johnson also announced Clyde Amette, who operates one of the cameras, is leaving after 23 years of employment with West Memphis Utility and moving to Florida. Mayor Johnson wished him well. Phillip Para, City Clerk called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin, Councilors: Dr. C. W. Peeples, A/ Felton, Hubert Bass, Herman Coleman, James Holt, Harold Thomas, Lorraine Robinson, Tracy Catt, and Gheric Bruce (late) . Mayor Johnson declared a quorum was present and proceeded with the agenda. BID OPENINGS Bids for West Memphis Utilities -Bucket Truck/Material Handler and Aerial Lift with Trailer were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Coleman moved, seconded by Councilor Robinson to accept the bids and refer them to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached tabulation) Bids for the City of West Memphis Grass Cutting Municipal Properties were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Pulliaum asked Renita Rash, Purchasing Agent how many cutting times this bid included and how many locations. Renita Rash stated this included 6 areas to be cut every 10 days or 20 to 22 mowings Councilor Robinson moved, seconded by Catt to accept the bids and refer to Administration for final disposition. Upon voice vote, the voting was unanimous. (See attached tabulation sheet) Councilor Bruce arrived. Bids for the 2009 Material Supply Contracts were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Councilor Catt to accept the bids and refer them to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. (See attached tabulation) CITIZENS REQUEST Geraldine Barlow was signed up to speak but was not present. Sherry Anderson with the Department of Human Services and Lynn Brown with the Governor's Advisory Council and Gloria Stevenson presented Reverend Clyst Hurst and the First Presbyterian Church an Outstanding Volunteer Services Award and Distinguished Special Recognition from Governor Huckabee for their years of service to foster children in Crittenden County by providing Christmas for them. MINUTES Councilor Pulliaum moved, seconded by Councilor Thomas to approve the minutes of January 18, 2001 as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS There was no old business NEW BUSINESS R-1 A Resolution of the City Council of West Memphis, Arkansas certifying local government endorsement of business to participate in the Advantage Arkansas Program (formerly the Arkansas Enterprise Zone Program -Act 947 of 9993) Pulliaum moved, seconded by Peeples to suspend the rules and the title only be read. Upon voice vote, the voting was unanimous. The motion carried. City Attorney Peeples read the Resolution. Pulliaum moved, seconded by Catt to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1682. R-2 A Resolution opposing an amendment in the 83rd General Assembly that would abolish Amendment 42 of the Arkansas Constitution. City Attorney Peeples read the Resolution. Peeples moved, seconded by Thomas to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1683. Councilor Thomas requested the council also mention this to our state representatives. PERMISSION REQUESTS Pulliaum moved, seconded by Robinson to distribute $151,394.43 from Southland Racing divided equally four ways between the two boys clubs and the two girls clubs. Upon voice vote, the voting was unanimous. Peeples moved, seconded by Felton to distribute $27,092.56 from Southland Racing to the Good Neighbor Center. Upon voice vote, the voting was unanimous. Catt moved, seconded by Bruce to distribute $13,546.28 from Southland Racing to be divided equally eleven ways between the council and the mayor to be donated to the charity of their choice. City Attorney Peeples reminded the mayor and council that whom ever they decided to donate their share of the funds to, had to qualify as a 501-C-3 organization. Upon voice vote, the voting was unanimous. Catt moved, seconded by Peeples to accept the B-2001 Final Statement of Community Development Objectives and Projected Use of Funds as presented. Upon voice vote, the voting was unanimous. The motion carried. (See attached) COMMITTEE REPORTS No Committee's had met since the last council meeting. Therefore there were no reports given. ANNOUNCEMENTS Mayor Johnson announced the Chamber of Commerce banquet was tonight at Southland Racing at 7:00 p.m. Each elected official were given two tickets for them and their spouse and encouraged them to attend. Councilor Peeples announced he would be attending the Arkansas Municipal League First Class Cities Advisory Committee meeting next Wednesday so if anyone had something they wanted him to discuss to let him know. Councilor Bass asked if there was any assistance available for people with high gas bills. Councilor Robinson said the Crowley's Ridge Cooperative Agency had been at the First Baptist Church on 12th Street and the Good Neighbor Center both offered limited help. There being no further business to come before the City Council, Councilor Coleman moved, seconded by Councilor Peeples to adjourn. Motion carried unanimously. The meeting adjourned at 1:50 p.m. PASSED and APPROVED this ~~ day of February, 2001. ~ /' WILLIAM H. JOHN N, MAYOR ATTEST: PHIL ,CITY CLERK . k WEST MEMPHIS UTILITIES BUCKET TRUCK/MATERIAL HANDLER 02-01-01 i ALTEC INDUSTRIES, INC. 1730 VANDERBILT ROAD P.O. BOX 10264 BIRMINGHAM, AL 35202 DEE NOFFSINGER MTI INSULATED PRODUCTS, INC 9733 INDIANAPOLIS ROAD FORT WAYNE, IN 46809 1oa, 98g.~0 l l o. 6~~ ~ a 0 ~- WESST MEMPHIS UTILITIES AERIAL LIFT WITH TRAILER 02-01-01- POSTON EQUIPMENT SALES INC. Jt-' I 3 j ~- ~ C~ 1430 O'DAY ROAD PEARLAND, TEXAS 77581-3151 1~ WEST MEMPHIS UTILITIES ONE 2001 3/4 TON TRUCK 02-01-01 GENERAL TRUCK SALES & SERVICE INC. ~ T, ~ 0 c9 (7 1973 E. BROOKS ROAD MEMPHIS, TN 38116 PH: 345-3270 BULL MOTOR CO. ~ ~ ~ ©~ ~ 3 ~ 729 HIGHWAY 64 WEST P.O. BOX 1107 WYNNE, AR 72396 ROSS FORD-MERCURY INC. a a~ 3 ~ 7, 7 ~ P.O. BOX 818 1903 NORTH FALLS BLVD. (HWY 1 } WYNNE, AR 72396 FORD OF WEST MEMPHIS ~ ~ - ~ ~ ~ ~ (.5~ 2400 E. NORTH SERVICE RD. WEST MEMPHIS,AR 72301 • t ~••~ M ~ *** ti~ ~ S O ~ CITY OF WEST MEMPHIS 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 CITY OF WEST MEMPHIS GRASS CUTTING MUNICIPAL PROPERTIES FEBRUARY 1, 2001 BIDDER Buddys Lawn Service May irrigation and Landscape T.C. Landscape & Nursery urf Master Lawn Care illiam Diesel Service TOTAL $_ cyan' $ J3~5°s $ ~~ro~ $ I ~f ~D ~~ An Equal Opportunity Employes BID TABULATION SHEET FOR 2001 IUTATERIAL SUPPLY CONTRACTS February 1, 2001 BIDDERS I. ONCRETE: Razorback Concrete Standard Mix West Memphis, AR High-Early Mix b. Standard Mix High-Early Mix II. RUSHED LIMESTONE GRAVEL: Fullen Dock and Warehouse Memphis, TN Vulcan Materials Memphis, TN Fowler Sand & Gravel West Memphis Razorback Concrete West Memphis, AR f II1. SPHALT: APAC Tennessee, Inc. Memphis, TN. 38101 Lehman-Roberts Company Memphis, TN. 38101 $67.30/cubic yard $74.30/cubic yard z~ $ 1 0, 90/delivered ton $ 13.50/delivered ton $ 12.10/delivered ton $ 25.50/ton $ No Bid $ ., Department of Planning and Development recommendations for CDBG budget for FY2001: B-2001-MC-OS-0009 Funding: 54(,~QQQ ~~ Public Facilities Improvements: $ 250,000 South 9th Street Improvements Housing Rehabilitation: $ 122,000 Demolition: $ 60,000 Administrative: $ 105,000 Fair Housing: $ 3,000 The public service subrecipients that have received grants in the past be given a deadline of June 30, 2001 to have all of their previously allocated grant ~" funds expended or relinquish the remaining balance of the previously allocated funds which would then be reallocated into the housing . . rehabilitation programs. After the previously mentioned deadline has passed, to reassess the public service funding requests. ._ WEST MEMPHIS, ARKANSAS CO1~~TVTUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM FINAL STATEMENT OF COl~~Nft1NITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS B-2001-MC-OS-0009 Introduction: The U.S Department of Housing and Urban Development (HUD) has designated the City of West Memphis, Arkansas as an Entitlement City under the Community Development Block Grant (CDBG) Program as authorized by the Housing and Community Development Act of 1974, as amended. As an Entitlement City, West Memphis will receive a specified amount of funds annually for use in carrying out a variety of auspices of the CDBG Program. West Memphis will be entitled to receive the annual grant so long as its performance is in accordance with statutory and regulatory requirements of the CDBG Program and HUD. This Final Statement of Community Development Objectives and Projected Use of Funds has been prepared by and is subject to modification through a process which affords maximum public accountability and citizen participation. The Community Development Agency of West Memphis conducted a public hearing on January 8, 2001 to receive citizen recommendations on the scope of the CDBG Program. A second public hearing was held on January 22, 2001 to allow citizens the opportunity to respond and also to allow the non-profit organizations the opportunity to present their requests for funding. The Final Statement was prepared and made available to the public prior to its being submitted to the Little Rock Area Office of the U.S. Department of Housing and Urban Development. The City Council approved the content of the Final Program at its regular meeting on February 1, 2001. Moreover, copies of this Final Statement and any modifications thereto will be available at the offices of the Community Development Agency of West Memphis, 205 South Redding Street, during normal business hours, Monday through Friday. The City of West Memphis looks forward to the Entitlement Community Development Block Grant Program and hopes to continue providing meaningful site improvements and various community development activities that are essential to revitalizing our neighborhoods and providing benefits primarily for low and moderate income persons within the community. The City recognizes that there are needs for community development and public improvements in many parts of West Memphis and that there are not sufficient funds available to satisfy all, or even a majority of these acknowledged needs. The City continues to strive toward implementation of a well conceived community development program that truly rr~aximi~es benefits for low and moderate income persons and/or eliminates slum and blight and prevents the recurrence of blighting influences. Statement of Community Development Objectives: The following community development objectives will be addressed through implementation of the CDBG Entitlement Program. 1. To improve housing conditions available in the community, especially those which provide housing for low and moderate income persons. 2. To provide for public facilities improvements including street and drainage projects in areas which are concentrated with low and moderate income persons. 3. To mLnimi~e displacement of site occupants through the carrying out of projects and activities, recognizing that should displacement occur, technical and financial assistance to relocate the displacee in replacement housing within his/her economic means will be provided in accordance with the stipulations of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970. Projected Use of Funds: The City of West Memphis will receive $540,000 under the FY2001 Year CDBG Entitlement Program If less than this amount is received, the costs and scope of the projects described herein will be adjusted accordingly. An alternative would be to eliminate all or part of one or more projects from the proposed program. If more than this amount is received, the additional funds will be added proportionately to the line items described herein where such funds will remain until or unless they are required for another project activity. The following activities have been designed and will be implemented within the proposed FY2001 Program by the Community Development Agency based upon previously approved and planned activities and citizen involvement. It is understood that these activities may be revised in the future by the City Council of West Memphis, Arkansas as a result of the continuing citizen participation planning process. FY2001 Proposed Activities ~. ~: * Public Facilities and Improvements: South 9th Street Improvements Engineering and construction Location: South 9th Street Regulatory Citations: Eligibility: 24 CFR 570.201(c) National Objectives: 24 CFR 570.208(a)(1) Funding: $ 250,000. * Housing Rehabilitation: Continuation of the housing rehabilitation program in which a maximum of $20,000 is expended on the rehabilitation for elderly/handicapped low and moderate income homeowners. Location: city wide Regulatory Citations: Eligibility: 24 CFR 570.202 National Objectives: 24 CFR 570.208(a)(3) Funding: $ 122,000. * Demolition and Clearance: Demolition of vacant dilapidated structures and clearance of structure and lot. Location: city-wide Regulatory Citations: Eligibility: 24 CFR 570.201(d) National Objectives: 24 CFR 570.208(b)(2) Funding: $ 60,000. * Program Administration and Planning: Administrative costs related to planning, oversight, management and implementation of the program. Location: not applicable Regulatory Citations: Eligibility: 24 CFR 570.206 National Objectives: not applicable Funding: $ 105,000 * Fair Housing: Contribution to the Community Housing Resources Board to further fair housing efforts within the City. Location: city wide Regulatory Citations: Eligibility: 24 CFR 570.206(c) National Objective: not applicable Funding: $ 3,000 Total FY2001 CDBG Program: $ 540,000 The previous items constitute the use of the CDBG funds as of the date of this Statement. In submitting this Statement to the U.S. Department of Housing and Urban Development, the City of West Memphis certifies that these activities have been selected with maximum feasible benefits to persons of low and moderate income. The public facilities improvements are all located in geographic areas that are comprised predominately of residents of low and moderate income. Effectiveness: The Final Statement of Community Development Objectives and Projected Use of Funds has been prepared in light of the previous public hearings and input from members of the West Memphis City Council. Citizens are invited to comment on this Statement by sending their comments to the Community Development Agency of West Memphis, 205 South Redding Street, West Memphis, Arkansas 72301. Copies of the Final Statement are available for public inspection and review during normal business hours, Monday through Friday, in the Community Development Agency offices. Various recommendations and comments or suggestions that are made as a result of citizen review of this statement as appearing in the West Memphis Evening Times will be forwarded to the City Council for the Council's consideration. The Final Statement will remain in full force and effect for the duration of the CDBG Program, or until it is modified or amended by the City Council. As with previous Community Development Block Grant Programs, the Community Development Agency of West Memphis will administer the CDBG Program on behalf of the City of West Memphis. William H. Johnson, Mayor City of West Memphis, Arkansas