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February 15, 2001MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 15, 2001 A regular meeting. of the West Memphis City Council was held on February 15, 2001 at 1:30 p.rn. in the City Council Chambers at City Hail, 205 S. Redding, West Memphis, Arkansas. Mayor Wiliam H. Johnson presided. Mayor Johnson called the meeting to order at 1:40 p.m. Brother Bruce McCarty offered prayer. He also made an announcement that the annual fund raising banquet for the 8#h Street Mission will be held Tuesday, February 27, 2001 at Holiday Inn. Tickets are $50.00 Phillip Para, City Cleric called the roll. Those present were: Mayor William H. J©hnson, City Attorney David Peeples, City Treasurer Frank Martin, Councilors: AJ Felton, Hubert Bass, Herman Coleman, James Hoit, Harold Thomas, Lorraine Robinson, Tracy Catt, Gheric Bruce and Dr. C. W. Peeples . Mayor Johnson declared a quorum was present and proceeded with the agenda. BID OPENINGS Bids for West Memphis Utilities - 24-50 KVA Conventional Polemount Transformers and Tree Trimming were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Robinson moved, seconded by Councilor Felton to accept the bids and refer them to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached tabulation) Bids for the City of West Memphis Maintenance of all city flowers, shrub beds and planting of seasonal bedding plants and Mid America Industrial Park ground maintenance were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Catt to accept the bids and refer to Administration for fnal disposition. Pulliaum stated he felt we should consider having Parks & Recreation do this service to save money. Mayor Johnson stated he would take that into consideration and see if there was some way he could reduce some of the charges. Upon roll cal! vote the voting was: AYES: Felton, Coleman, Holt, Thomas, Robinson, Catt, and Peeples NAYS: Bass, Pulliaum, and Bruce The motion carried. (See attached bid tabulation) CITIZENS REQUESTS Gloria McCain, 303 N. Center expressed concern about the city recycling program. She said the program will not be successful unless the public is educated and a curriculum in the schools. She encouraged the City Council go to Batesville, Independence County and observe their successful recycling program. Elder John Bennett who is taking over the recycling program March 1, 2001 agreed to go to Batesville. MINUTES Councilor Pulliaum moved, seconded by Councilor Felton to approve the minutes of February 1, 2001 as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS There was no old business NEW BUSINESS R-1 A Resolution certifying the condemnation and removal of houses, buildings and/or structures constituting a nuisance within the City of West Memphis Corporate Limits. Pulliaum moved, Seconded by Peeples #o suspend the rules and the title only be read. Upon voice vote, the voting was unanimous. The motion carried. City Attorney Peeples read the Resolution. Catt moved, seconded by Holt to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1fi84. R-2 A Resolution recognizing "Black History Month" and the contributions African Americans made to this country. City Attorney Peeples read the Resolution. Pulliam moved, seconded by Coleman to approve. Lengthy discussion was held regarding the resolution singling three African Americans. Robinson expressed she did not agree with the naming of names and singling out when there were so many individuals worthy of recognition. Robinson said she could not vote for a resolution which mentioned Messenger Elijah Muhammad because it was con#rary to her beliefs. Bass stated like him or not, he is a part of black history and he wanted the Resolution to stay as is. Discussion continued. Robinson moved, seconded by Catt to subs#itute the name of George Washington Carver in the place of Muhammad. Roil call vote on the motion was as follows: AYES: Holt, Thomas, Robinson, and Catt NAYS: Felton, Bass, Coleman, Pulliaum, Bruce and Peeples The amendment to the Resolution failed. Roll call vote on the approval of the Resolution as presented was as follows: AYES: Felton, Bass, Coleman, Thomas, Pulliaum, Catt, Bruce and Peeples NAYS: Holt and Robinson Robinson and Holt stated they agreed with the Resole#ion for Black History Month but did not agree with the listing of three names. The Resolution was adopted and assigned No. 1685. O-1 An Ordinance waiving competitive bidding for the purchase of 9, 600 feet of cable for service to the S-8 Power Tool Development, declaring an emergency and for other purposes. Pulliaum moved, seconded by Felton to suspend the rules and the ordinance title only be read. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the FIRST time. Pulliaum moved, seconded by Felton to suspend the rules and the Ordinance be placed on its second reading, Upon voice vo#e, the voting was unanimous. City Attorney Peeples read the Ordinance far the SECOND time. Peeples moved, seconded by Robinson to further suspend the rules and the ordinance be placed on its third and final reading. Upon voice vote, the vo#ing was unanimous. City Attorney Peeples read the Ordinance for the THIRD time. Pulliaum moved, seconded by Thomas to adopt the ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 1981. Pulliaum moved, seconded by Felton to adopt the emergency clause, section 2. Upon voice vote, the voting was unanimaus. The emergency clause was adopted. O-2 An Ordinance granting a Special Use Permit to Clyde Blaylock, for the property located at 1024 Missouri Street, allowing a plant nursery with outside sales and display in a C-1, General Commercial District. City Attorney Peeples read the Ordinance for the FIRST time. O-3 An Ordinance providing for the levy of a one percent sales and use tax within the City of West Memphis. Arkansas: and prescribing other matters pertaining thereto. City Attorney Peeples read the Ordinance for the FIRST time. PERMISSION REQUESTS Catt moved, seconded by Pulliaum to give permission to pay Crittco for pumping station 14 & 15 and waterline improvements in the amount of $63,651.83. Upon voice vote, the voting was unanimous. Catt moved, seconded by Peeples to give permission to pay General Truck Sales for 4 pick up trucks the sum of $60,900.00. Upon voice vote, the voting was unanimous. Pulliaum moved, seconded by Robinson to approve Mayor Johnson sign a lease, contingent upon the approval of the City Attorney, with 15th Stree# Church of God in Christ to continue operating the recycling program beginning March 1, 2001. Mayor Johnson made the statement that at the last Public Works Committee meeting it was made known the city was looking for a non-profit organization to take over recycling. The COGIC came forward and wanted to take it over and will continue the existing routes and solicit additional routes. Upon voice vote. the voting was unanimous. Peeples moved, seconded by Thomas to approve a loan to the West Memphis Municipal Airport consolidating an existing loan with the General Fund into a new loan for the amount necessary in to qualify for matching grant funds necessary to obtain a federal grant in excess of one million dollars for South Ramp Reconstruction. Upon voice vote, the voting was unanimous. The motion carried. (See at#ached; Thomas moved, seconded by Peeples to approve the Planning Commission recommendations as ~i`eserited. Upun voice vote, tree vUtiiic~ was linanit~~oiis with the exception of Councilor Catt abstaining from the vote. (See attacheaj Puiliaurfi~ iY~oved, seconded by Peebles to a~~rove ~ayr~~ent of $53,326 to Oi~ii for the riior~tli of March. Upon voice vote, the voting was unanimous. ~Ol~1lMITTEE REPO!?TS t'uiliaum reported the Fire Commission met and recommended the Fire Department donate old defibulutors to Mid South Community College and the purchase of rev; walkie-talkies yA;i±h o_1.1 hinds. T fiey also discussed the reCOtT~ftl~nC~a~i(~n of fireiiien sick leave titrae being chan~eti fro~ri 14 hours to 8 hours and voted to recommend it stay as is. Holt reported the Park Commission met and with the budget cuts that were made, they will maintain the existing parks and also reported they are working on the last two softball fields which should be ready in March. Peeples reported he attended a Municipal League Advisory Council meeting and reported that we were advised that during iegisla#ive sessions if you need to get in touch with your legislator's they do not recommend ~ntacting by a-mail. They strongly recommend a telephone call and said that even if you do not get to talk to them directly, the clerk does give them your message and they do lis#en and your opinion counts. Evening Times to publish our legislators phone numbers daily while they are in session. Pulliaum suggested the city set dates for public hearings regarding the sales tax increase. Bass suggested the tax be on everything but food items. Catt, Chairman of Budget Committee, stated he would like the public hearings to be televised and set the date for the first Public Hearing for Monday, February 26th from 6:00 to 8:00 at the Civic Center. APPOINTMENTS Felton stated that resumes were turned in for the appointments to the U#ility Commission at the last meeting and asked that they be acted on. Mayor Johnson stated there were three positions on the Utility Commission who's term's have expired and four resume's were submitted in the proper manner. Mayor Johnson stated they would be handled one at a time in the order in which they were submitted. The first resume was for the re-appointment of Jesse Patridge from Ward 3. Councilor Peeples moved, seconded by Thomas to re-appoint Mr. Patridge, who is the only engineer on the commission. Roll caU vote was as follows: AYES: Coleman, Holt, Thomas, Catt, and Peeples NAYS: Felton, Bass, Pulliaum, and Bruce Councilor Robinson abstained from voting. Mayor Johnson voted "yes" The motion can'ied. Next Mayor Johnson submitted the name of Loutelious Holmes, Ward 3 for re-appointment to the Utility Commission which he has served on for 18 years. Thomas moved, seconded by Peeples to re-appoint Loutelious Holmes to the Utility Commission and ~rnrnented that with de- regulation upon us, we need his experience, knowledge and expertise. Coleman said although Mr. Holmes was a personal friend of his, he felt it was time to give someone else the opportunity to serve. Roil call vote was as follows: AYES: Holt, Thomas, Catt and Peeples NAYS: Felton, Bass, Coleman, Pulliaum, and Bruce Councilor Robinson abstained from voting. The motion failed. Councilor Felton moved, seconded by Councilor Coleman to re-appoint Willie Bruce to the Utility Commission. Roll call vote was as follows: AYES: Felton, Bass, Coleman, Holt, Thomas, Pulliaum, Robinson, Catt, Peeples NAYS: None Council©r Bruce abstained from the vote. Councilor Felton moved, seconded by Councilor Pulliaum to nominate Leo Chitman to the Utility Commission. Roll call vote was as follows: AYES: Felton, Bass, Coleman, Pulliaum, Robinson, Bruce, and Peeples NAYS: Holt, Thomas and Catt The motion carried. ANNOUNCEMENTS Councilor Bruce requested the City Attorney draw up a Resolution encouraging the West Memphis School District to do what ever they need to do to make sure the Marion School District is no longer in the City of West Memphis. Councilor Coleman agreed with Councilor Bruce. There being no further business to come before the City Council, Councilor Coleman moved, seconded by Councilor Pulliaum to adjourn. Motion carried unanimously. The meeting adjourned at 2:40 p.m. PASSED and APPROVED this / day of March, 2001. ATTEST: i~` ~ r v WILLIAM H. JOHNS YOR HILLIP WEST MEMPHIS UTILITIES 24--50 KVA CONVENTIONAL POLEMOUNT TRANSFORMERS 7620-120/240 VOLTS 02-15-2001 I!~ ~' fir. LTA Y ELECTRIC ~ ~ ~ ~ • 5 ~ -~~ iVERSIFIED ELECTRIC ~ ~~ ~ ° ~ ~ ~ ESCO ~ ~ ~~. 0(~ .~ - „ K. ELECTRIC ~ ~-~5- a 0 ~a , ~ (o Co c9 .• v0 .~.- .~ ~ ~yL ~ ~ J .~ . DART IRBY CO. ~ ~ ~ 7' v `~ ~- POWER & TELEPHONE ~ ~°~~- 0 `~ ~.- WEST MEMPHIS UTILITIES TREE TRIMMING BIDS 02-15-2001 PLUNDH TREE EXPERT CO. '~ • ~ ~ b fir. I • f ~••' ~ • * * * ti~ ~ S O ~ CITY OF WEST MEMPHIS 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 CITY OF WEST MEMPHIS MAINTENANCE OF ALL CITY FLOWERS, SHRUB BEDS, AND PLANTING OF SEASONAL BEDDING PLANTS FEBRUARY 15, 2001 BIDDER southern Eagle Landscaping Corp. utdoor Concept .C. Lawn and Landscape Garden Center Nursery rf Masters Landscape TOTAL S $ ~ ~Q q ~ S $ ~IC~,ooo An Equal Opportunity Employer f ~`•' ~ O ~'* * 4~ 1 1 O • CITY OF W~&T M~MPKI~i 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 CITY OF WEST MEMPHIS MID AMERICA INDUSTRIAL PARK GROUND MAINTENANCE FEBRUARY 15, 2001 BIDDER TOTAL .C. LAWN AND LANDSCAPE QUOTE 1 $ C~ ~ Q O ~ QUOTE 2 $ l 3 ~rJ' `~ Qer ~~" ~i~l -~ e ~~-) OUNTRYSIDE NURSERY QUOTE 1 $ QUOTE 2 $ ESTIVE DESIGNS INC. QUOTE 1 $ QUOTE 2 $ ~UTHERN BLDG. SERVICE QUOTE 1 $ QUOTE 2 $ An Equal Opportunity Employer i ~. ', i a i i ~~ BIDDER TOTAL VIAY IRRIGATION & LANDSCAPE QUOTE 1 $ QUOTE 2 $ ~ ~--} 3 ~ ~ Cc,c~ C~ ~} - l ~ c t,c--~5~ 3UDDYS LAWN SERVICE QUOTE 1 $ QUOTE 2 $ ~VILLIAMS DIESEL SERVICE QUOTE 1 $ QUOTE 2 $ SURF MASTER LAWN CARE QUOTE 1 $ QUOTE 2 $ iOUTHERN EAGLE LANDSCAPE CORP. QUOTE 1 $ QUOTE 2 $ ;VERGREEN LANDSCAPING QUOTE 1 $ C9 ~ `0 QUOTE 2 $ < <0 0 0~ r rno ~ C) ~4- e.u~~'s~ EtR~.M . T MEMPHIS MUNICIPAL AIRPORT PHONE N0. 8707352814 Feb. 12 2001 12:06PM P2 VEST MEMPHIS ~iUNICIPA.L AIRPORT Outstanding and Pending Grrants ~~,~ Cy NT - Al'P #13 South Ramp Reconstruction $807,330.00 1~'AA share (Stage I) 44,851.66 State share 44_,851.67 City share $897,033.33 TOTAL Project: Removal of deteriorating asphalt aircraf} parking area to provide an adequate high-strength parking area for larger aircraft (65,000 lb. dual wheel gear). The asphalt pavement will be replaced with a T' PCC concrete pavement section over 6" of crushed stone, and 6" oflime-treated subgrade. This grant was approved and accepted by City Council and signed by tvlayor Johnson 9!13/00. The project was bid by four companies, with low bid exceeding the engineers estimate by 72°/a. Therefore, all bids were rejected and the project is being re-bid in schedules. Bid opening is set for March 1 S, 2041. PFNDIl~IC CItANTS On 218/01, Rodney Clark (FAA) informed me that West Memphis l~+iunicipal ,f~irport is eligible for $1,055,283 in federal funding for Stage II of the above mcntioncd paving project, and for removal of hazards to air navigation on Runway l7 approach (primarily trce removal). South Ramp Reconstructions $880,283.00 TA-A share (Stage I t) 48,904.61 State share 48,9Q4 62 City share $978,092.23 SUB-TOTAL Obstruction Removal $175,000.00 FAA share 9,722.22 State share 9 722 23 City share $194,444.45 SUB-TOTAL 51,172,537.00 TUTAI, An investment of 558,626.85 by the city wiU leverage $1,055,283.OQ in federal funding $ad $58,626, 83 in state sponsorship for these critically needed projects. AIP#13 (approval by city 9/13100) Requested approval for pending grant Total comrnitrrtent for both projects $44,551,67 s ° / o ~$,. 2~ 6.85 ~^ 5103,4?8.52 ' ~ .~~~' ~~ ~ ~ • '"••' s o ~ ITY C~~' ~~~~~' NI~MI~I~I~S C PLANNING AND DEVELOPMENT 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303 • (870) 732-7520 • Fax (870) 732-730-~ ~~ TO: Mayor William H. Johnson and City Council Members FR M: Christine Byrd, Planning Commission Coordinator DA :February 9, 2001 RE: Recommendations from the regular scheduled Planning Commission meeting held on We nesday, January 31, 2001, to the Mayor and City Council, on Thursday, February 15, 200 . L} lc C a. b. II.} the , 1. 1 2. l 3. ~ 4. 'he West Memphis Planning Commission recommended to approve Special Use Permit ication. Case# .SUP-01-01, for the property owner Mr. Clyde Blaylock, for the property ed at 1024 Missouri, to allow a plant nursery in a C-1, General Commercial District. The mission approved the Special Use Permit, subject to the following: Set up as presented on approved site plan; Meet all City codes and regulations. f jORDLNANCE PREP,9RED~ The West Memphis Planning Commission recommended to approve Holiday Plaza Mall 'vision Renlat Case# SD-Ol-Ol, for the property owner Guaranty Loan and Real Estate for ,roperty located at 1800 Missouri Street. Approval is subject to the following: roper execution of all Certificates; Zstallation of grading and drainage improvements as required by the Department of Public Yorks; ~roval of the improvement plans by the West Memphis Utility Department as to easements; illation of improvements, as required by the City Engineer. ~ ~~t oppost~nity ~~ Pla Wing Commission Recommendations Fe ruary 9, 2001 pa a two ~~; - III. The West Memphis Planning Commission recommended to approve New Revelation e le ub ' ' 'on e# -0 -0 ,for the property owner New Revelation Temple, rep esented by Mr. Dennis Sorrell, Sorrell Consulting Engineers, for the property located at 2451 E. olk Street. This property contains 2 acres and is Zoned R-2, Low Density Residential Dis riot. Approval is subject to the following: 1. 2. 3. 4. Proper execution of all Certificates; Approval of the City Engineer in regards to grading/drainage; Approval of the improvement plans by the West Memphis Utility Department as to easements; Instillation of improvements, as required by the City Engineer. IY. The West Memphis Planning Commission recommended to approve ~F'inal Plat Pecan 'd e b iv' i e V ase# -0 - ,for the property owner Powell Fowler, represented by .Eddie Brawley, Brawley Consulting Engineers. This parcel is Zoned R-2, Low Density Res dential District and contains 10 lots. Approval is subject to the following: Proper execution of all Certificates; Approval of the City Engineer in regards to grading/drainage; Approval of the improvement plans by the West Memphis Utility Department as to easements; Instillation of improvements, as required by the City Engineer. Mr. Don Byrd made a request to the Planning Commission to amend the Zoning nce to allow truck and trailer parking in a C-2, Open Display Commercial District and to the development criteria. The Commission recommended not to entertain a motion to the Zoning Ordinance.