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September 6, 2001
MINUTES WEST MEMPHIS CITY COUNCIL SEPTEMBER 6, 2001 A regular meeting of the West Memphis City Council was held on September 6, 2001 at 1:30 p.m. in the City Council Chambers at City Hall, 205 So. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:35 p.m. Prayer was given by Bro. Ron Kirkland of First Baptist Church. Deputy City Clerk Phillip Para called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin, Councilors: James Pulliaum, Lorraine Robinson, Gheric Bruce, Dr. C. W. Peeples, Al Felton, Herman Coleman, James Holt and Harold Thomas. Absent were: Councilors: Tracy Catt and Hubert Bass. Mayor Johnson declared a quorum present. Bids for West Memphis Utilities, Residential Electric Meter were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Councilor Thomas to accept the bids and refer to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached) Bids for Economic Development, Rehab of Railroad were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Councilor Holt to accept the bids and refer to Economic Development for final disposition. Upon voice vote, the voting was unanimous. (See attached) Bids for Community Development Agency, Housing Rehabilitation were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Councilor Holt to accept the bids and refer to the Community Development Agency for final disposition. Upon voice vote, the voting was unanimous. (See attached) Bids for Water System Seismic Retrofit were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Councilor Bruce to accept the bids and refer to the Earthquake Mitigation for final disposition. Upon voice vote, the voting was unanimous. (See attached) Bids for Building Insurance were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Peeples moved, seconded by Councilor Thomas to accept the bids and refer to the Insurance Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached) Bids for Worthington Park - 2001 Improvements were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided for the City Council. Councilor Thomas moved, seconded by Councilor Holt to accept the bids and refer to the Park Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached) Mayor Johnson stated he has a Proclamation to present to a City of West Memphis employee, Adell Nolan, who is retiring after serving the City for 45 years. Mayor Johnson read the Proclamation and announced that September 6, 2001 is Adell Nolan's Day. 2 Mr. Frederick Walker came before the City Council requesting additional time to pay oil a charge for the demolition of 412-414 So. 17th. City Council turned this over to Mr. Paul Luker, Director of Planning & Development. Councilor Hubert Bass came in for the meeting at 1:45 p.m. Councilor Peeples moved, seconded by Councilor Thomas to approve the minutes of August 16, 2001 as submitted. Upon voice vote, the voting was unanimous. Second reading of an Ordinance to amend Article VII, Section 1 and Section 2 of the Land Subdivision and Development Code of the City of West Memphis, Arkansas, and for other purposes. City Attorney Peeples read the ordinance by title only for the SECOND TIlVIE. Councilor Peeples moved, seconded by Councilor Thomas to read title only on New Business. Upon voice vote, the voting was unanimous. O-1 An Ordinance to rezone a 14.89 acre parcel in the City of West Memphis, located at approximately 22D1 East Polk from R-2, Low Density Residential to (PUD) Planned Unit Development. City Attorney Peeples read the ordinance by title only for the FIRST TIlVIE. O-2 An Ordinance establishing a Municipal Human and Civil Rights Commission Quasi-court) to investigate and appraise all conditions and practices of human and civil rights and of personal dignity standards within the City's Public Agencies and to investigate all forms of invidious discrimination whether carried out legally of illegally by Public Municipal Agencies. Councilor Felton moved, seconded by Councilor Holt to table this ordinance until we get an opinion form the Attorney General. Upon roll call vote, the voting was: AYES: Councilors Robinson, Peeples, Felton, Holt and Thomas NAYS: Councilors Pulliaum, Bruce, Bass and Coleman Mayor Johnson stated he voted YES. The ordinance was tabled until the City receives an opinion from the Attorney General. Mayor Johnson asked for permission to pay Broadway Revitalization $74,513.88. Councilor Peeples moved, seconded by Councilor Holt to pay Broadway Revitalization. Upon roll call vote, the voting was: AYES: Councilors Pulliaum, Robinson, Bruce, Peeples, Felton, Coleman, Holt and Thomas NAYS: Councilor Bass The permission was granted. Mayor Johnson asked for a motion to approve the Planning Commission Recommendations as submitted. Councilor Peeples moved, seconded by Councilor Thomas to approve. There was discussion regarding the rezoning of the Buehler property at 2201 E. Polk. Councilor Felton made a motion to table Item # 1 on the Planning Commission Recommendations until Ordinance O-1 has passed, seconded by Councilor Coleman. Upon voice vote, the voting was unanimous. 3 Councilor Holt stated the Public Works Commission met. that is being done and the street sweeper report. They discussed the street work Councilor Thomas stated the Utility Commission will meet on Thursday, September 13, 2001 at 8:30 a.m. The Utility Commission had a special called meeting to discuss a merger of one position to another and the job description of this position. Councilor Peeples stated the Advertising & Promotion Committee met Wednesday, September 5, 2001. He stated they will have a special meeting September 17, 2001 and will give a complete report at the next City Council meeting. Mayor Johnson announced the Crittenden County Business Expo will be held on Thursday, September 13, 2001 from 9:00 a.m. to 5:00 p.m. at the Eugene Woods Civic Center. ADJOURNMENT There being no further business to come before the City Council, Councilor Bruce moved, seconded by Councilor Holt to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:10 p.m. PASSED and APPROVED this a.~ ~' day of September, 2001. WILLIAM H. JOHN ON, MAYOR ATTEST: CITY CLERK Minutes prepared by: -~. -7 i -~ Nan to B. Smith, Jr. Deputy City Clerk Q N w W W W .. 0 ~~ •1 "~ ~ J' e ~ i ., 1 r .~ w T `y J 1._ i~ tt )) ~ .~ ~~ ~ ~ ~ ^ ~ ~ ~ ~ ~I ~ :~ ~f Z ~ ~ ~ ^~ ~ . 2 ~~ ~ ~, ~.~ -J~- I N ;: ~. .. ~ _ ,~ ~ ~' ~ '~1 t O ~ ° o ~-- ~ `-' ~ ~ ~ ~ ~~ ~ U U ~ M ~ ~ ... ~ ~ ~ W O ~ ~ ~ ~ ' ~ ?~ H ~ ~ "~; ~ ~ ~ ,v U'j _ N ~ -~-~ ` ~ 7 ~- .r- k r l.i W ' '~? ~~ z ~~ ~~ M ~ ~ r , ~.•, l.s ~ ., . N Z ~ v "" Z W t ~ ~ . ,. /1 z..; f ~ ~ fir} ~ ~ , .,~ i, (% . ~= ~ ~ y ~ ~ ~` ~~ ~ ~ ! „~' ~ ~;. ~ ~. i `' i Y ~ J ~% tT'~ ~ _' r ;. - ~ ~ ~.,~; ~ +~^, ~ ~ j N a" ,-~; G r~ ,~ ~. ~ (,(J / ~~ r^1 r ~ ` ` U~ ;,111M1e' ... v / ~, ~ ~ U L ,~~1 rY~ t..;' ~' O ~~ ~ J ~ ~~ ~ ~- ~ ~ M ll' I.L W QD -' q Z' ~ ~ .` c,4~:. ' °i --~ - - -~ .. U .9 ¢ ~ ~ ~ p ~ J ~c " .~ ~ ' ~- M J O m -` . T 4 ~ .}-. w ~ -' Q U v F- z ~ ~., ~, ~ ~ N W y, ~ ~ r r J , ~} ' ~[: ~-t ~ t Z ( ` L j ~ L~ ~ .J ~ ~ W ~ ~ ~ V J oZS V p ~ O ~ Z ~ O ~ Y ~ O u- ~ ~ z J Z ~ O w~ m w o J ~ O 00 = O U ~~ ~ ~ ~ ~ Q BID TABULATION SHEET WATER SYSTEM SEISMIC RETROFIT PROJECT CITY OF WEST MEMPHIS, ARKANSAS ~ 1:00 P.M., SEPTEMBER 6, 2001 BIDDER TOTAL AMOUNT BID +' '~ . ~< RGO CONSTRUCTION CO. ORDOVA, TN . D6' 4-Z~~~ ~~ BEARDEN CONTRACTING MEMPHIS, TN 3. CRITTCO CONSTRUC~'ION CO. MARION, AR 4. MOBLEY CONTRACTORS WEST MEMPHIS, AR ~~~ 6.~ 4~ (v °) `' 2~°~ ~ ~ao X1324-3' PREPARED BY SORRELL CONSULTING ENGINEERS, LLC WEST MEMPHIS, ARKANSAS 72301 BID TABULATION FOR CITY OF WEST MEMPHIS BLTILDLING INSURANCE SEPTEMBER 6, 2001 COMPANY NAME TOTAL BID ~ 1 ~ ' o0 $ -' $ _--_' StII~IIYiARY OF COSTS 'I'O THE CITY OF WEST MEMPHIS (TO I3E INCLUDEll WITH PROPOSAL) t I3IIU WITH FULL PACKAGE ONLY. O~f'1-I ER COVERAGE NOT INCLUDED: 1'I EI1~I NU. 5 [ POLICE TRAINING - 1 t01 NLISSOURI $ 2 , 5 05.0 0 Deduct E1 R'1'1-IQUAI{E $l, 000,000.00 Sub-Limit $ 27, 131 .00 Add F OOD $ NOT INCLUDED O'I'[ I I: R $ O'I'[IER ~ TOTAL PREMIUM $ 3 6 , 3 5 0.00 ALL FEES INCLUDED * 7'I[ E CITY OF WEST M EM 1'H iS I-IAS THE RIGHT TO REJECT ANY ANll A1~L OR PORTIONS OF ANY OR ALL B[DS. * BID SHEET IVIUS'I' BE SIGNED BELOW AS PE.R SPECIFICATIONS. * ADDITIONAL COVERAGE SPECIFICATIONS SHEET IYIUST BE SUBIIIITTED WITH THIS FORl1~i. Consultant Service Insurance Agency NAIVE OF AGENCY I~ Sept. 6, 2001 DATE 901-385-7700 901-385-8820 'CELEPI-ZONE NUMBER FAX NUMBER SIGNATU ~ ~(L~ i ~ Qn ~- ber 6, 2001 ~ Ci of West Memphis P chasing Agent - Renita Rash Bi Packet -Insurance P. .Box 1728 - 511 E~~st Jackson W st Memphis, AR 72303 R~: Property Insurance I ~ pleased to submit our bid for Property Coverage including Equipment Breakdown as ou lined in bid notice published August 22, 2001 and August 30, 2001. P1 ase note that this bid is for property only. Coverage and conditions are outlined in Hartford '! In urance Company policy forms that are included with this bid. Total limits are per schedule of '' $21,363,600. is bid does not meet all specifications. Please see proposal of coverages and options. R spectfully submitted, L sultant rvice nsurance Ag bby G. eeks, President ~...,. `~ ~ l f f 1 0 h7 ~ e~ ~ ~ ~ ~~ s I'IA 11M71fl +`+A NC ~ AGE? ~"~ 1'200 SYCAMORE VIEW • P.O. 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CJ1 ~ ~ , -' (D ~1 O ~ O , O ~ ~ D ~ ~ o -o .~o~~~.~~~~~~ o.n ~JOONNNNNWNNNtJ~U'~r* C~ .A O W Ut CJl U1 CTt VI Co U7 CTt U1 W W ~ ~ O 0 W (D X OWOOOOONO0000 0 cfl o-X00000000000 D n ~ -v -~--~NNNNNN-~-,---~-~-~t=i~ ~ c0 c0 0 0 0 0 0 0 c0 c0 co cD c0 ~ p ONOOOOOOCOCDCOOW -++x cflCT1000000-~-~-~00 AN INSUI~-.ANCE PROPOSAL FOR: CITY OF WEST MEMPHIS P. O. BOX 1728 WEST MEMPHIS, AR 72301 BY: Bobby G. Meeks, ARM CONSULTANT SERVICE INSURANCE AGENCY, INC. 1200 SYCAMORE VIEW MEMPHIS, TN 38134 901-385-7700 COVERAGE SUMMARY Pro~e_rty Pr perty Limits: Blanket Buildings & Contents D ductible Sp cial Form R lacement Cost B 'filer & Machinery F1 od P~iemium Proposed $21,363,600 $ 5,000 Included Included Included Excluded $ 36,350 e-1 ~O N a ~ ~ n ,~ ~ W A cr N v to I~+ M ~, ~ a ~ z w ~„~ '~ ~ a ~ ~~.~ ~ ~ ~~~° ~. . ~> ~ ~. p.~ ~ cn o ~+ cn t': ~ ~ V ~ ~ ~ N a zo ~ ~ N ~ ~ ~ N i O ~ A ~/ O ~ ~ ~ W w 'Q N 04 ~ ~~~ z `° o ~ xw ~~ pw~ a ~Z 0~~~ ~ ,,,.,,, V o H W .,-~ E"r ~i -~+ N ~ ~ ~ ~ .. A AO V ~ w ~~ w A ~ as w ~ ~ o x ~ ~ R-i w H cn 0 I V i W W A O U O ~ `'~ ~ ~ ~o OO M M M ~' ~- ~ 4 .~ ~ O h ~. ~ ~~ ~'1 a ~= ~ `" 0 U ~ ~ ~~ a o U ~ ~ ~ J ~ ~ ~ ~ U U ~ ~ ~ U ~ O ~--~ 0 ~ ~I ~ ~ U ~ x ~ L b ~ ~ x L ~ ~ ~ ~ ~ ~ r i CITY OF WEST MEMPHIS 205 SOUTH REDDING WEST MEMPHIS, ARKANSAS 72301 ESTIMATE SHEET Project: roadway Revitalization Phase 111 Federal d Project STPE-ENHN(143) Contractor. Job n 11 39 (Phase 111 (ATEP-98)(S) City of W st Memphis, Arkansas Estimate No: (Two) 2 From: 7/25/2001 To: 8/23!2001 Township Builders P.O. Box 7252 Little Rock, AR 7252 fEM lif IUGI WGI ~.~~~ ny CONTRACT UNIT LAST EST. THIS EST. MONEY PERIOD TO DATE PERCENT OMPLETE NO. ITEM QTY UNR PRICE QTY QTY VALUE QTY VALUE C 1. Demolitio 4,863 S.Y. 5 7.00 ~ 0.00 1,190.40 58.332.80 1,190.40 58.332.80 2a a8x 2. 3. Concrete 4' Concr urbing a Sidewalks 4,854 1,679 L.F. S.Y. S 15.00 S 40.00 714.45 I 144.92 455.00 471.70 56.825.00 518,868.00 1,169.45 616.62 517.541.75 524,664.80 2a.osy. 36.739: 4. 6'-6" Eric Paver Sections 107 Each S 330.00 0.00 44.00 514,520.00 44.00 514.520.00 x1.1296 5. Concrete heel Chair Ramps 11 Each $ 300.00 0.00 3.00 5900.00 3.00 $900.00 27z7x 6. Ct)rb Drai s Under Sidewalks 9 Each 5 1,000.00 3.00 4.00 54,000.00 7.00 57,000.00 T7.7e96 7. Concrete rives 289 S.Y. 5 45.00 72.55 19.60 5882.00 92.15 54,146.75 31.8996 8. Select M terial (Crushed Limestone Class 7) 1,032 Tons S 30.00 109.43 245.58 ) 57,367.40 355.01 510,650.30 3a.ao96 9. 10. 11. Asphalt S Street Lig 24" RCP l~rface Course (Type {II) is Installed Class III) Storm Sewer Pipe 177 58 280 Tons Each L.F. 5 70.00 5 4,900.00 5 65.00 0.00 0.00 276.00 0.00 0.00 0.00 50.00 50.00 50.00 0.00 0.00 276.00 50.00 50.00 $17,940.00 o.ooy, o.ao96 s8s7°,c 12. 15" RCP Class 111) Storm Sewer Pipe 40 L.F. 5 50.00 32.00 0.00 50.00 32.00 51,600.00 8o.oox 13. 24' RC FI red End Sections 2 Each $ 975.00 2.00 0.00 50.00 2.00 51,950.00 1~•~ 14. 15" RC Fl red End Sections 2 Each S 900.00 ~ 2.00 0.00 50.00 2.00 51,800.00 1~•~°f• 15. Drpp Inset & Junction Saxes 4 Each S 2.300.00 ( 4.00 0.00 50.00 4.00 59.200.00 1ao.oo9~. 16. 17. Excavatri Compact n/Trench Safety Systems d Embankment 1 1,730 L•S• C.Y. 5 100.00 I 0.00- S 22.00 1.557.001 0.00 0.001 50.00 50.00 0.00 1,557.00 50.00 534.254.00 0.00% so.oo°:. 18. 19. Tap Soil Solid Sod 1.758 1,492 C.Y. S.Y. S 22.00 452.10 S 4.00 I 0.00 959.00 521.098.00 0.00 50.00 1,411.10 0.00 531,044.20 50.00 eoz7°i• a.oo°i. 20. Traffic Co trot 1 L.S. S 19,575.00 0.25 0.00 50.00 0.25 54.393.75 2s.oo°i. ...R S~SJ...2_S ,._,__.... ~,.,.,- ~~ ~.-_._~~~_~~_~___~~_~~_~~~~_~_~~_~~2..5 ..............~_- _~~~~~~~ .....33 ~~~~....._.3...__.3.2=.2......... Subtotal 582,793.20 ~ 5190,438.35 ~ z7.2s°~° ORIGINA4 =____~~ Examined, C Eddie E. l3~rawiey, P E. MPO Study DireC.o West Mert{phis. AR sss7.7os.oo Less Ret 3 8,279.32 ti 5 19,043.54 574,513.88 ~ 5171,394.51 ¢z_n---~~~__~--_~c-~_~~.--c_~-~__~____~~-~~~~~xeanz~c=~s-_--=~~sena--s--s---~~--ae=s~aaaoaoe_ensases~xeca~=xa==aasaaassaae Grand Total 5171.394.51 Less All Previous Payments 596,880.63 Amount Due, This Estimate S 74,513.88 / Approved Payment: Township 8 e a ApproveC: By: ~--~~ 11 •1 \ ' v ey: City of West Memphis WEST MEMPHIS UTILITIES RESIDENTIAL ELECTRIC METER BIDS 09-06-01 ~r.~ ~r '~ '~ (VERSIFIED ELECTRIC ~ :~ ~- -~ SCO ~-+1 a~ ~. d 0 .sue. I RBY ~~ ~~ ~, ~ -~ ~ ~ , & TELEPHONE .~ 5, ~ ~ BID TABULATION SHEET RAILROAD SPUR RECONSTRUCTION PROJECT PROJECT NO. EIF 200127 CITY OF WEST MEMPHIS, ARKANSAS SEPTEMBER 6, 2001 BIDDER TOTAL AMOUNT BID i '~ . &P ENTERPRISES, INC. OUTHAVEN, MISS. hh ~~ ~ ~,~ Y`~ ~. W&W CONTRACTORS 6 L EY, LA. ~~ ~~..~ $. MEMPHIS RAILROAD SERVICE MEMPHIS, TN. ~~ o~ ~ ~ ~ ~- -- ~° t ~4. I TRAC-WORK INC. MEMPHIS, TN. ~,~ ~ -~ ~ t i i i I i I I i PREPARED BY SORRELL CONSULTING ENGINEERS, LLC X06 SHOPPINGWAY BLVD. WEST MEMPHIS, ARKANSAS