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December 20, 2001MINUTES WEST MEMPHIS CITY COUNCIL DECEMBER 20, 2001 A regular meeting of the West Memphis City Council was held on December 20, 2001 at 1:30 p.m. in the City Council Chambers at City Hall, 205 So. Redding, West Memphis, Arkansas. Councilor Tracy Catt called the meeting to order at 1:30 p.m. Prayer was given by Rev. C. E. Sturch of Church of God. Councilor Catt stated in the absence of Mayor Johnson today, the City Council will need to elect a pro tem to oversee the meeting today. Councilor Coleman made the motion to elect Councilor Catt, seconded by Councilor Peeples. Upon voice vote, the voting was unanimous. Councilor Tracy Catt presided. City Clerk Phillip Para called the roll. Those present were: City Attorney David Peeples, City Treasurer Frank Martin, Councilors: James Holt, Harold Thomas, Lorraine ~Zobinson, Tracy Catt, Dr. C. W. Peeples, Al Felton, Hubert Bass and Herman Coleman. Absent were: Mayor Bill Johnson, Councilors: James Pulliaum and Gheric Bruce. Councilor Catt declared a quorum present. BID OPENINGS Bids for Community Development Agency, Demolition, were opened and tabulated at 1:00 p.m. Copies of the tabulation sheet were provided to the City Council. Councilor Thomas moved, seconded by Councilor Holt to approve the bids and refer to the Community Development Agency for final disposition. Upon voice vote, the voting was unanimous. {See attached) ~"""' ' PROCLAMATION The proclamation to be presented to Kristin Redden was rescheduled. She was unable to be present for the meeting. CITIZENS REnUEST Sandra Hepron came before the City Council to discuss problems she has endured with the West Memphis District Court. The City Council suggested for her to be present for the next Police Commission meeting. MINUTES Councilor Peeples moved, seconded by Councilor Felton to approve the minutes of December 6, 2001 as submitted. Upon voice vote, the voting was unanimous. Third reading of an ordinance to redistrict the Wards of the City of West Memphis, Arkansas, and for other purposes. Councilor Catt stated in pre-council there was discussion to table this ordinance until the next City Council meeting. Councilor Coleman moved, seconded by Councilor Peeples to table this ordinance until the next City Council meeting. Upon voice vote, the voting was unanimous. Second reading of an ordinance calling a Special Election in the City of West Memphis, Arkansas, on the question of electing aldermen to four year staggered terms. 2 City Attorney Peeples read the ordinance by title only for the SECOND TIME. City Attorney stated there were blanks that need to be completed in the ordinance, referencing the next ordinance. He further stated before the third reading, the blanks needed to be filled in before approval. Therefore, it would make sense to take up the other ordinance first. Councilor Peeples moved, seconded by Councilor Holt to remove the ordinance from the floor. Upon voice vote, the voting was unanimous. Councilor Catt stated we would move to the next ordinance. Second reading of an ordinance to change the terms for aldermen from two years to four years and to provide that the aldermen from each ward shall serve staggered terms and for other purposes. City Attorney Peeples read the ordinance by title only for the SECOND TIlV1E. Councilor Catt asked for a motion to place the ordinance on its third reading. Councilor Peeples moved, seconded by Councilor Coleman to place the ordinance on its third reading. Upon roll call vote, the voting was: AYES: Councilors Holt, Thomas, Robinson, Catt, Peeples, Felton and Coleman NAYS: Councilor Bass The ordinance was placed on its third reading. City Attorney Peeples read the ordinance by title only for the THIRD and FINAL TIME. Councilor Peeples moved, seconded by Councilor Coleman to approve the ordinance. Upon roll call vote, the voting was: AYES: Councilors Thomas, Robinson, Catt, Peeples and Coleman NAYS: Councilors Holt, Felton and Bass The ordinance FAILED. Councilor Catt stated the ordinance that was removed from the floor calling for a special election is back on the floor. He asked for a motion to table this ordinance indefinitely. Councilor Thomas moved, seconded by Councilor Robinson to table this ordinance indefinitely. Upon voice vote, the voting was unanimous. NEW BUSINESS Councilor Thomas moved, seconded by Councilor Felton to suspend the rules and read title only. Upon voice vote, the voting was unanimous. R-1 A Resolution certifying the condemnation and removal of houses, buildings and/or structures constituting a nuisance within the City of West Memphis. City Attorney Peeples read the resolution by title only. Councilor Thomas moved, seconded by Councilor Holt to approve the resolution. Upon voice vote, the voting was unanimous. The Resolution passed and was assigned No. 1726. Councilor Felton stated he had talked to Mr. Luker, Director of Planning and Development, regarding 220 and 223 South 1 lth Street. These houses are already in the process of having something done to them. After discussion, Councilor Felton moved, seconded by Councilor Bass to remove these two addresses from the list. Upon voice vote, the voting was unanimous. PERMISSION REnUEST Councilor Catt stated the Mayor needs permission to pay Mid-America International Trucks, Inc. $81,980.00 for Sanitation rear-end loader. Councilor Felton moved, seconded by Councilor Robinson to approve payment. Upon voice vote, the voting was unanimous. Councilor Catt stated the Mayor needs permission to pay APAC Tennessee $85,502.44. Councilor Felton moved, seconded by Councilor Thomas to approve payment. Upon voice vote, the voting was unanimous. 3 Councilor Catt stated the Mayor needs permission to pay OMI $54,659.16 for the month of January. Councilor Thomas moved, seconded by Councilor Holt to approve payment. Upon voice vote, the voting was unanimous. Councilor Catt stated the Mayor needs permission to pay Protective Linings & Coating, Inc. $65,645.00 for painting the water tower at West Memphis Utility Company. Councilor Peeples moved, seconded by Councilor Robinson to approve payment. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Councilor Peeples stated the Advertising & Promotion Commission met December 12, 2001. They heard the report from the West Memphis Chamber of Commerce. The primary order of business was the examination of the 2002 Budget. There were several changes in an effort to begin cash reserve for the upcoming needs. Councilor Catt stated the Budget Committee will finish up the preliminary review of each department Wednesday of next week. Then beginning Thursday at noon to start going over the additions, corrections and requests of the Budget. Councilor Catt stated the Insurance Commission met and there will be no increase in the insurance premiums for the employees beginning of the upcoming year, which is based on our claims. Councilor Thomas stated the Police Commission is scheduled to meet Thursday. After discussion the Police Commission will meet on Friday of next week. Councilor Felton stated the Fire Commission met and discussed the overtime pay. It should go back to the Police and Fire Commissions for the pay to be from Lieutenant down. Also, they discussed the Budget. - Councilor Robinson stated the Airport Commission met this morning, but she was unable to attend the meeting. City Attorney Peeples stated he would report on this since he had attended the meeting. He stated they discussed an action the Corps of Engineers has proceeded against the airport for clearing some land north and south of the airport. Also approved payment for several bills. They are also reviewing applications and statements of qualifications for engineers and making a selection of engineers for the upcoming years. Councilor Coleman stated the Public Works Commission met Tuesday afternoon. They discussed the problem they had with the Rice Street pump. Also, they discussed the Recycling Program. The Commission feels the City needs to continue the Recycling Program. ANNOUNCEMENTS Councilor Coleman stated Robert Gunter, Finance Director, had announced that some of the City Councilmen had $317.00 that they could distribute to the charity of their choice. Councilor Coleman moved, seconded by Councilor Thomas to appropriate the distribution of the funds of the councilmen's choice. Upon voice vote, the voting was unanimous. Councilor Coleman stated he wanted $200.00 to go to the Delta Neighborhood Action Council and $117.00 to Delta Neighborhood Action Council Relief Fund. Councilor Felton stated he wanted to give his part to the Delta Neighborhood Action Council Relief Fund. Councilor Peeples stated his part to be given to the Ralph Hamilton Scholarship Fund. Councilor Catt stated his part to Mid South Community College. Councilor Thomas stated his part to the Sheltered Workshop. Councilor Holt stated his part to be given to Families in Transition of Abused Women. City Attorney stated Councilor Pulliaum had contacted his office and had a Resolution prepared, that was never picked up, in regards to his part of the money to be distributed. Councilor Pulliaum had some money that had accumulated over the years that he still had the authority to distribute. He had asked for $1,000.00 to be given to the Wonder City Boys Club and $869.77 to Bethel A & E Church. Councilor Catt asked for a motion to approve these distributions. Councilor Coleman moved, seconded by Councilor Thomas to approve the distributions. Upon voice vote, the voting was unanimous. ADJOURNMENT There being no further business to come before the City Council, Councilor Peeples moved, seconded by Councilor Thomas to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:10 p.m. ~~~ ~~ ~~~ ~ r Mayor William H. Johnson ATTEST: PHII. PARR, CITY CLERK Minutes prepared by: Nanette B. Smith, Jr. Deputy City Clerk B!D TABULATION SHEET FOR 2002 l~iATERIAL SUPPLY CONTRACTS December fi, 2001 {, CONCRETE: a. Razorback Concrete Standard Mix ~ wg. 3~c ,_ vd_ West Memphis, AR ' High-Early Mix ~ ~~ • ~~ _ ~_ vd_ ~I b. Standard Mix ~c~,_ ,vd_ High-Early Mix ~ c~_ d II. G R~ISHED LIMESTONE CRAVE!_' a. Fullen Dock and Warehouse Memphis, TN b. Vulcan Materials Memphis, TN c. Fowler Sand & Gravel West Memphis d. Razorback Concrete West Memphis, AR e. f. JII. AS a. PHALT_ APAC Tennessee, Inc. Memphis, TN. 38101 b. Lehman-Roberts Company Memphis, TN. 38101 ~~ • 44 delivered ton $ /~. 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