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June 6, 2002MINUTES WEST MEMPHIS CITY COUNCIL JUNE 6, 2002 A regular meeting of the West Memphis City Council was held on June 6, 2002 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:34 p.m. Brother Jafus Rogers offered prayer. Phillip Para, City Clerk called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, Councilors: James Holt, Harold Thomas, James Pulliaum, Lorraine Robinson, Tracy Catt, Gheric Bruce, Dr. C. W. Peeples, Hubert Bass (1: 36 p. m.) and Herman Coleman. Councilor A/ Felfon and Treasurer Frank Marfin was absent. Mayor Johnson declared a quorum present and proceeded with the agenda. BID OPENINGS Bids for West Memphis Utilities -One 1500 KVA 3 Phase Padmount Transformer were opened at 1:00 p.m. and bid tabulation sheets were presented to the City Council. Councilor Pulliaum moved, seconded by Robinson to accept the bids and refer them to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached) CITIZENS REQUESTS David McCoy had signed up but was not present to speak. MINUTES Councilor Pulliaum moved, seconded by Councilor Holt to dispense with the reading of the minutes of May 16, 2002 and approve as submitted. Upon voice vote, the voting was unanimous. The motion carried. OLD BUSINESS 3rd reading of an Ordinance attaching and incorporating certain described annexed territory to Ward 1 of the City of West Memphis and for other purposes. City Attorney Peeples read the Ordinance for the THIRD and FINAL TIME. Pulliaum moved, seconded by Robinson to approve. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2029. 2nd reading of an ordinance waiving competitive bidding for the purchase and installation of a 40 KW Generator and a 125 AMP Automatic Transfer Switch and accessories for the West Memphis Police Department, and for other purposes. Councilor Peeples moved, seconded by Robinson to add the emergency clause. Upon voice vote, the voting was unanimous. Anew ordinance with the emergency clause added was substituted. City Attorney Peeples read the amended Ordinance for the SECOND time. Councilor Catt moved, seconded by Bruce to suspend the rules and the Ordinance be placed on its third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Catt moved, seconded by Peeples to approve. Upon voice vote, the voting was unanimous. Peeples moved, seconded by Robinson to adopt the emergency clause, section 2. Upon voice vote, the voting was unanimous. The Ordinance and its emergency clause, section 2 was adopted and assigned No. 2030. 2nd reading of an ordinance to amend the Personnel Manual of the City of West Memphis, Arkansas and for other purposes. City Attorney Peeples read the ordinance for the SECOND time. NEW BUSINESS Councilor Catt moved, seconded by Pulliaum to suspend the rules and the titles only be read of the remainder of the agenda. Upon voice vote the voting was unanimous. The motion carried. R-1 A Resolution certifying the condemnation and removal of houses, buildings and/or structures constituting a nuisance within the City of West Memphis Corporate Limits. City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Robinson to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1742. Page 2 R-2 A Resolution to provide for an eleven percent (11 %) salary increase for city employees of the following departments of the West Memphis, Arkansas Utilities: Meter Department, Water Department, Sewer Department, Environmental Department, Wastewater, Utility P/anf, Engineering Department, Utility Office Department, and Secretary of Administration. City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Bass to approve. Lengthy discussion was held. Councilor Catt, Chairman of the Budget Committee stated that when this raise was proposed before, the city council referred it to the Utility Commission and they submitted a proposal to the Budget Committee during 2002 budget hearings. The Budget Committee denied the request and was to look at it again for the 2003 budget. Councilor Robinson moved, seconded by Catt to table indefinitely until the city council can review each individual position and the job performance of that job description rather than an across the board raise. Upon roll call vote, the voting was: AYES: Holt, Thomas, Robinson, Catt, and Peeples NAYS: Pulliaum, Bruce, Bass and Coleman Mayor Johnson voted "yes" to table. The motion carried. Discussion continued. Councilor Catt to schedule a Budget Committee Meeting next week with the full council and John Rimmer, General Manager of West Memphis Utilities in attendance to review the proposal that was approved by the Utility Commission and presented to the Budget Committee. Mayor Johnson's secretary to mail the council a copy of the proposal prior to the meeting. R-3 A Resolution commemorating Juneteenth and honoring the memory of millions of African-Americans who died in captivity in this country and those who survived; this resolution is also to designate June 6, 2002 as Juneteenth National Freedom Day, also known as Emancipation Day. Councilor Catt moved, seconded by Robinson to amend the resolution changing the date from June 6th to June 19th throughout the resolution, to change in over 130 years to 137 years and work with local groups in organizing added instead of Advertising and Promotions Commission to submit a preliminary plan within 90 days. Roll call vote was held: AYES: Holt, Thomas, Catt and Peeples NAYS: Pulliaum, Robinson, Bruce, Bass and Coleman The motion FAILED. Councilor Catt moved to amend only changing the date from June 6th to the 19th and over 130 years to 137 years. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution as amended. Councilor Pulliaum moved, seconded by Robinson to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1743. Councilor Catt stated he had several amendments to Ordinance 0-1 and O-2 and would include them in the next council packet. O-1 An Ordinance to establish a Municipal Civilian Review Commission to review charges of alleged discrimination and civil rights violations within the city's public municipal agencies. City Attorney Peeples read the ordinance for the FIRST time. O-2 An Ordinance to establish a Municipal Human and Civil Rights Commission t encourage harmony among all city residents. The Human and Civil Rights Commission shall also serve as an advisory commission to the West Memphis City Council and Mayor and to investigate, inspect and review charges of alleged discrimination or human and civil rights violations within the city's public municipal agencies and the provisions or distribution of any city facilities, services, programs or amenities. City Attorney Peeples read the ordinance for the FIRST time. Pulliaum moved, seconded by Robinson to add O-3 to the agenda. Upon voice vote, the voting was unanimous. O-3 An ordinance waiving competitive bidding for the development of a Hazard Mitigation Data Base (Plan) for West Memphis and for other purposes. City Attorney Peeples read the ordinance for the FIRST time. Pulliaum moved, seconded by Catt to suspend the rules and the ordinance be placed on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance for the SECOND time. Councilor Pulliaum moved, seconded by Catt to further suspend the rules and the ordinance be placed on its third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance for the THIRD and FINAL time. Catt moved, seconded by Robinson to approve. Upon voice vote, the voting was unanimous. Catt moved, seconded by Robinson to adopt the emergency clause, section 3. Upon voice vote, the voting was unanimous. The ordinance and its emergency clause, section 3 was adopted and assigned No. 2031. Page 3 PERMISSION REQUESTS Holt moved, seconded by Robinson to give permission to distribute James Pulliaum portion of Southland Greyhound Park charity fund to Ecumenical Village Ingram Court, Wonder Boys Club and Boy Scout Troop. Upon voice vote, the voting was unanimous. Coleman moved, seconded by Robinson to approve distributing Herman Coleman portion of Southland charity funds in the amount of $365.80 to Wonder City Boy's Club and Tracy Catt portion in the amount of $365.80 to J.W. Rich Girl's Club. Upon voice vote, the voting was unanimous. Bass moved, seconded by Bruce to distribute Hubert Bass portion of Southland Greyhound charity funds in the amount of $365.79 to 1st Missionary Baptist Scholarship Fund and $317.22 to Wonder City Boys Club. Upon voice vote, the voting was unanimous. Pulliaum moved, seconded by Catt to pay Freeland & Lemm Construction $75,905.14 for South 9th Street Phase II -Utility Street Improvements. Upon voice vote, the voting was unanimous. Peeples moved, seconded by Pulliaum to approve the Planning Commission recommendations dated May 30, 2002. Upon voice vote, the voting was unanimous (Catt abstained). (See attached) Pulliaum moved, seconded by Bruce to give permission for Continuum of Care Grant Application requested by Ramona Taylor. Ms. Taylor explained this proposal would be submitted to HUD by the office of Planning & Community Development to provide shelter plus care which would supply vouchers for people with disabilities, specifically chronically mentally ill with substance abuse, HIV AIDS, domestic violence or veterans. No match is involved in this grant. Upon voice vote, the voting was unanimous. Catt moved, seconded by Coleman to give permission for the mayor to sign a contract by and between the City of West Memphis and Brawley Consulting Engineers, Inc. for MPO. Upon voice, the voting was unanimous. COMMITTEE REPORTS Advertising & Promotion Commission had no quorum. Insurance Committee met prescription drugs was one of the largest claim items. They are going to try to educate city employees to use generic whenever possible to cut down on costs, which in turn will keep future rate increases. Pulliaum expressed that he would like to see us start looking into finding a better policy. Catt stated two years ago the city went to a self insured plan and the only administrative costs we have now is the settlement of claims and in the future they would like to see that done in-house and bypass that cost. Police Commission met and discussed hiring an evidence clerk for the year 2003. This request will be brought to the City Council for approval. They are still waiting for the City Attorney to give them information on the Promotional and Policy Procedures. Fire Commission had a called meeting May 30th and discussed testing. There would be no more tests given through the Fire Academy and the city would have to go to another source of testing. Mid South Community College did not want to be a part of the testing and based on a review of their references and costs the Fire Commission recommended testing be done by Performance Testing Services. They also recommended that test challenge return to the Personnel Department. A Lieutenant retired and promotion recommendation will be given to the mayor. Test's will be ordered for each person up for promotion and if you do not test for some reason, you will be required to pay for the test. Utility Commission to meet next Thursday morning. Public Works Committee met and awarded bids for the demolition of 3505 E. Polk to Lonnie Pendleton and disc chipper awarded. Time change from 4:00 to 2:00 discussed but n o decision was made. ANNOUNCEMENTS Mayor Johnson recognized the Council of Friendship group of children involved in the summer camp program. Mayor Johnson reported the city has received three proposals to purchase the old utility building at 111 S. 2nd Street and he appointed an alderman from each ward to evaluate each proposal and asked the committee to make a recommendation to Mayor Johnson. The committee volunteers consists of Ward One-Tracy Catt, Ward 2- Gheric Bruce, Ward 3-C. W. Peeples, Ward 4-Lorraine Robinson, Ward 5- Herman Coleman. Page 4 Councilor Holt commended the Park & Recreation Department crew for doing such a good job at the baseball tournament held last weekend. Mayor Johnson announced the next City Council meeting will be held at 1:30 p.m. on June 25th due to the regular scheduled meeting falling during the Arkansas Municipal League Convention. Having no further business to come before the City Council, Councilor Holt moved, seconded by Councilor Coleman to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:25 p.m. PASSED and APPROVED this a5~-~-, day of June, 2002. l ~ WILLIAM H. JOHNSO ,MAYOR ATTEST: PHILLIP , C Minutes prepared by: Cindy Green od, Sr. Deputy Clerk WEST MEMPHIS UTILITIES ONE 1500 KVA 3 PHASE PADMOUNT TRANSFORMER BID OPENING 06-06-02 , l3 / ._._ i DIVERSIFIED ELECTRIC ~ ~ ~ ~ ~- ~ ~ ~ l ~ ~~~~~- TVESCO ~4.~ ~-~%~. i S ~ O OS. Co~P~v~ ~ 1 ~~ ~ rc ARK. ELECTRIC ~ p ~.,~:~~.r~. ~ r ~, ~ 7~r ~ Ceo~~~- ~ ~ ~~ POWER & TELEPHONE SUPPLY G ~ ~ ~~ ~~~ - s r~~ ~ BEST M~\ J~ ~ *~'* ~ ~ ~ 1\ ~ a1 I• •/ . • , ~- K A N 5 ~~ CITY OF W~cST MEMPKIcS PLANNING AND DEVELOPMENT 20S S. Redding • P.U. Ei~~x 172 • West Memphis, Arkansas 72303 • (870) 732-720 • Fax (8701 732-76513 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: May 30, 2002 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, May 29, 2002, to the Mayor and City Council, on Thursday, June 6, 2002. I.) The West Memphis Planning Commission recommended to approve Clement -1Vor~eet I_ndustrz'al Park -Final Plat. Case# SD-07-OZ, for the property owner Guaranty Loan, for the property located at approximately 3201 - 3301 Kuhn Rd.. This plat contains two lots and is currently Zoned I-1, Industrial. Lot 1 contains 419.01 acres and Lot 2 contains 49.59 acres. Approval is subject to the following development criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department as to easements; 4. Instillation of improvements, as required by the City Engineer. Il.) The West Memphis Planning Commission recommended to approve Replat of Lot 13 j Hulbert Heights Subdivision. Case# SD-08-OZ, for the property owner Mr. Steve Lackey, for _ _ _ _ _the_property_located_ at 3 50_ - 3 52_ Garrison Ave.. This property is Zoned R-2, Medium Density _ __ __ Residential District.. Approvalis subject to the following developmentcriteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department. of Public Works; _. ._ An Equal Opportunity Employer •~ Planning Commission Recommendations May 30, 2002 page two 3. Approval of the improvements plans by the West Memphis Utility Department as to easements; 4. Instillation of improvements, as required by the City Engineer. III.) The West Memphis Planning Commission recommended to approve Final Plat Hulbert Development Subdivision -Case# SD-09-02, for the property owner Mr. Powell Fowler, for the ` property located at 1326 S. Avalon. This property is zoned I-2, General Industrial District and contains 4.74 acres. Approval is subject to the following criteria: ! 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval if the improvements plans by the West Memphis Utility Department as to easements; 4. 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