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February 6, 2003MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 6, 2003 A regular meeting of the West Memphis City Council was held on February 6, 2003 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided Mayor Johnson called the meeting to order at 1:40 p.m. Sidney Runnels, Director of Economic Development offered prayer including a moment of silence in remembrance of the crew of the Columbia Space Shuttle. Phillip Para, City Clerk called the roll. Those present were: Mayor Bill Johnson, City Attorney David Peeples, City Treasurer Frank Martin, Councilors: James Pulliaum, Lorraine Robinson, Clarence Davis, Gheric Bruce, Ramona Taylor, A/ Felton, Marco McClendon, Herman Coleman, James Holt, and Harold Thomas. Mayor Johnson declared a quorum present and proceeded with the meeting. BID OPENINGS Bids for the West Memphis Utilities for six (6) work trucks and Demolition Bids of (1) 405 Auburn, (2) 409 Auburn and (3) 411 Auburn were opened at 1:00 p.m. and bid tally sheets were provided to the City Council. Councilor Felton moved, seconded by Councilor Taylor to accept the bids and refer the Utility Bids to the Utility Commission for final disposition and the Demolition Bids to Public Works for final disposition. Upon voice vote, the voting was unanimous. (Copy attached) MINUTES Councilor Robinson moved, seconded by Councilor Bruce to dispense with the reading of the minutes of January 16, 2003 and approve as submitted. Upon voice vote, the voting was unanimous. The motion carried. Councilor Pulliaum moved, seconded by Councilor Felton to add Ordinances 0-4 and O-5 to New Business, and under Permission Requests add the Planning Commission Recommendations and Permission to pay Arkansas Municipal League to the agenda. Upon voice vote, the voting was unanimous. The motion carried. OLD BUSINESS None NEW BUSINESS Pulliaum moved, seconded by Robinson to suspend the rules and R-1 and O-1 through O-5 be read by title only. Upon voice vote, the voting was unanimous. R 1 A Resolution approving the selection of an engineering firm for digital orthophotography services. City Attorney Peeples read the Resolution. Pulliaum moved, seconded by Felton to approve the Resolution. City Attorney Peeples said this was a recommendation from the Utility Commission and was for aerial photos. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1764. O-1 An Ordinance waiving competitive bidding for the purchase of the property at 822 Walnut Drive declaring an emergency and for other purposes. City Attorney Peeples read the Ordinance for the FIRST time. Pulliaum moved, seconded by Bruce to suspend the rules and the Ordinance be placed on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Davis moved, seconded by Councilor Bruce to further suspend the rules and the Ordinance be placed on its third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Felton moved, seconded by Councilor Bruce to adopt. Upon voice vote, the voting was unanimous. Councilor Thomas moved, seconded by Bruce to adopt the emergency clause, section 3. Upon voice vote, the voting was unanimous. The Ordinance and its emergency clause, section 3 was adopted and assigned No. 2062. O-2 An Ordinance waiving competitive bidding for the purchase of the property at 507 Auburn Street declaring an emergency and for other purposes. City Attorney Peeples read the Ordinance for the FIRST time. Councilor Pulliaum moved, seconded by Councilor Bruce to suspend the rules and the Ordinance be placed on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum moved, seconded by Councilor Coleman to further suspend the rules and the Ordinance be placed on its third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Robinson moved, seconded by Councilor Pulliaum to adopt. Upon voice vote, the voting was unanimous. Councilor Davis moved, seconded by Bruce to adopt the emergency clause, section 3. Upon voice vote, the voting was unanimous. The Ordinance and its emergency clause, section 3 was adopted and assigned No. 2063 O-3 An Ordinance waiving competitive bidding for the purchase of the property at 513 Auburn Street declaring an emergency and for other purposes. City Attorney Peeples read the Ordinance for the FIRST time. Councilor Davis moved, seconded by Councilor Bruce to suspend the rules and the Ordinance be placed on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum moved, seconded by Councilor Robinson to further suspend the rules and the Ordinance be placed on its third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Davis moved, seconded by Councilor Bruce to adopt. Upon voice vote, the voting was unanimous. Councilor Davis moved, seconded by Holt to adopt the emergency clause, section 3. Upon voice vote, the voting was unanimous. The Ordinance and its emergency clause, section 3 was adopted and assigned No. 2064. O-4 An Ordinance granting a Special Use Permit in a C-1, General Commercial District, to allow a Commercial Amusement Use, at 119 South 12th Street, West Memphis, Arkansas. City Attorney Peeples read the Ordinance for the FIRST time. O-5 An Ordinance to amend the West Memphis Zoning Map and Zoning Ordinance 1988: Article 11 -Establishment of zoning districts and boundaries; Section 1 -Zoning Districts established, BW-1, General Broadway District and BW-2, Open Display Broadway District; Article 111 -Specific Regulations and add Section 2.1-Broadway Districts, Paragraph A, # 1-2, B, C, and D, #1, 2, and 3 and for other purposes. City Attorney Peeples read the Ordinance for the FIRST time. Councilor Pulliaum moved, seconded by Councilor Robinson to distribute funds from Southland Racing Corporation in the amount of $146,627.44 divided in four equal shares to: Wonder City Boys Club, West Memphis Boys Club, L.R Jackson Girls Club and JW Rich Girls Club. Mayor Johnson stated this would be $36,656.86 each. Upon voice vote, the voting was unanimous, with the exception of Alderman Bruce abstained from the vote due to a conflict of interest. The motion carried. Mayor Johnson gave his State of the City Address. A copy is attached for the record. PERMISSION REQUESTS Pulliaum moved, seconded by Coleman to give permission to destroy city records from the Finance Department and the City Clerk's Office and that Alderman McClendon be designated as a witness of the destruction. Upon voice vote, the voting was unanimous. Pulliaum moved, seconded Robinson to give permission to pay Roy Pugh Abstract $48,200 plus all closing costs for the purchase of the property at 822 Walnut Drive, $46,500 plus all closing costs for the purchase of the property at 507 Auburn Street, and $85,000 plus all closing costs for the purchase of the property at 513 Auburn Street. Upon voice vote, the voting was unanimous. Thomas moved, seconded by Holt to approve the amendments to the Police Department's Policy and Procedure Manual. Pulliaum suggested that Internal Investigation should be looked at closely. He said the Internal Affair's position was created but duties were unclear. Mayor Johnson suggested Alderman Pulliaum bring this matter up at the next Police Commission Meeting. Upon voice vote, the voting was unanimous. Pulliaum moved, seconded by Felton to approve the Planning Commission Recommendations as submitted. Upon. voice vote, the voting was unanimous. (Copy Attached) McClendon moved, seconded by Robinson to approve two payments to Arkansas Municipal League {1) Worker's Compensation in the amount of $230,468.08 and (2) Legal Defense and Membership Dues in the amount of $65,341.76. Upon voice vote, the voting was unanimous. Next item on the agenda was the approval of allocation of CDBG funds (Public Servile). Councilor Robinson asked City Attorney Peeples the city council members that sit on a board of any of the organizations should abstain from the vote. City Attorney Peeples recommended any council member that is on one of the boards or employed by any one of the entities, abstain from voting due to a conflict of interest. Councilor Robinson moved, seconded by Coleman to table the allocations of CDBG public service funds. Upon roll call vote, the voting was as follows: AYES: Pulliaum, Robinson, McClendon, and Coleman NAYS: Davis, Taylor, Felton, Hoit and Thomas Alderman Bruce voted as "present". The motion FAILED Alderman Felton moved, seconded by Alderman Holt to accept the City Council recommendations of the 2003 Public Service Grant Requests (see attached) as submitted. Lengthy discussion was held. Roll call vote was as follows: AYES: Davis, Taylor, Felton, and Holt NAYS: Pulliaum, McClendon, and Coleman Councilor's Robinson, Bruce and Thomas abstained from the vote. The motion FAILED. Page 3 City Council Minutes February 6, 2003 Paul Luker, Director of Community Development was asked to read the CDBG Application including 15% to Public Service with no specific distribution. Mr. Luker explained the total amount of the Community Development Block Grant was $526,000. Of the $526,000, $67,000 would be used for housing rehabilitation for the elderly, $46,000 for demolition of vacant sub- standard structures, $230,000 public facilities improvements (Bettis Street), $78,000 public service recipients and $105,000 administration of which $102,000 would be for general program administration and the remaining $3,000 for fair housing administration. Councilor Bruce moved, seconded by Councilor Taylor to approve the Community Development Block Grant program as stated. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Councilor Taylor reported for the Police Commission. A request was made by Alderman Pulliaum that scanners be placed in businesses so they could be more aware of criminal activity around town. It was reported the homicide rate last year was lower than the previous year and being short handed was also discussed. Councilor Coleman reported that the Insurance Committee met and discussed not having a carry-over provision so that when you are sick in November or December, you have to meet the deductible in January. Addition data was requested regarding our PPO. If you are out of town and get sick, the doctor used would not be listed in our network so you would not receive the normal discount. CITIZENS REQUESTS Anita Lewis, 219 S 18th Street -present to apologize for not attending the public hearing for the public service grants. Mayor Johnson mentioned there was an article in the paper regarding utilities in the cablevision business. He said there are a couple of city owned utilities that he is aware of in Arkansas, in the cable business, Paragould and Conway. He said this is something we can study and see if it is in our future. Having no further business to come before the council, Councilor Holt moved, seconded by Councilor Pulliaum to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:20 p.m. PASSED and APPROVED this ~ t~ ~ day of February 2003. WILLIAM H. JOHNSON, AYOR ATTEST: _r__~.. ~Wy.~.. PHI ,CITY CLERK Minutes prepared by: Cindy Gree d, Sr. Deputy Clerk ~k r OZ mZ ~rn r~ ~rn ~< m~ _~ rn` cv~ ~n~ ~O ~O ~~ nrn m~ Zc to ~o n ~n Z ~ D= D ~< r m rn~ ~o ~ ~ Z ~ m~ m0 ~m ~° = vi ~ -~ D~ ~~ ~ ~ ~ ~ ~ ., n~ =w r, -~ --I v G ~ ~ c~ ~~ ~ Cn Z -~ G ~. ~ ^~ zn G~ ~ ~ D ~ ~ 6 N ~ L ~ - ~ ~ ~ ~ ~ . . rn~ c~ ~ ~' ~~ ~' w o ° ~' c ~ ~ ~ r•, ~ w ~_ ~ W ~- w i 'V ,~ ~'' ~ N ~~ ~ ~ V~ ~`~// ~ ~ ,v C ~ ~ G O ~N G h ~ ~ ~ Z C G ~ ~ ~ ~ ~ -c ,~ '~ VZ vz - .~ ~ o v ,. ~ a ~ ~ cn ;~ ~~ ~ x c~ G ~ ti T y d }~ p~ ~ ^~ U~ V`~ ~ (7 \,J , o N \ ~' O ~ T~ ~. ~ , o c w ~ ` ~ G ~ rn N N O rn w~ N ~ _ C w~C CA ~ r -~ rn '~ ~ C ~j ~. STATE OF THE CITY MESSAGE BY MAYOR WILLIAM H. JOHNSON Much was accomplished in 2002 that will have a tremendous impact for years to come. I will start with infrastructure, which is the basis for future success. 1. Our City has adopted a plan to focus efforts on the revitalization of East Broadway. This plan has resulted in the Arkansas State Highway and Transportation Department moving an improvement project up on its priority list. This project will provide a turning lane along with curb, gutter, and sidewalks from Fourteenth Street to Martin Luther King Drive. 2. In the Main Street District, an additional five blocks of enhancements were completed. This phase of the improvements provided landscaping, lighting, and parking. ', Additionally, funds were secured from the Arkansas State Highway and Transportation Department to complete the enhancements from Second Street to Rhodes. The new construction is set to begin in the immediate future. 3. The reconstruction of South 9`'' Street from Polk to Jackson was completed using 100% Community Development Block Grant federal funding. This project included curbs, gutters, sidewalks, drainage improvements, and the reconstruction of the street surface. COMMUNITY DEVELOPMENT: ~" r housin rehabilitation has 1. The Community Development Block Grant funding fo g completed much-needed repairs on sixty-four (64) homes for our elderly citizens. 2. The demolition of fifty-five (55) vacant dilapidated structures has aesthetically improved individual neighborhoods and in turn, the entire City. COMMERCIAL & RESIDENTIAL DEVELOPMENT: 1. New construction has been at a steady pace throughout the City. There have been a total of fifteen (15} new commercial buildings constructed; thirty-three (33) single family homes have been completed; and one hundred twenty (120) apartments are under construction. Currently sixty-four (64) single family homes are under construction in the w A i southeast section of town. Twenty-four (24) commercial buildings have been remodeled ', -included among these are the expansions of Fidelity National Bank and Crittenden Memorial Hospital. Additionally, Riverbend Cotton Warehouses and Counseling Services of Eastern Arkansas are currently under construction and will be completed in the near future. PUBLIC SERVICES: 1. The Memphis Area Transit Authority bus service has enabled our citizens to access needed services such as education, medical, shopping, and employment. The City has received two grants to provide this service -one from the Department of Transportation, and one from the recently formed Delta Regional Authority, in an amount totaling $500,000. 2. The Community Rating System (CRS) rating has improved to a level 8, allowing our residents to save ten percent on their flood insurance premiums. The reduced rate was achieved due to the efforts of the City to reduce development and losses in flood-prone areas. DISASTER PLANNING & MITIGATION: 1. Using a Federal Emergency Management Agency grant, the City was able to purchase eighteen houses on Auburn Street that had a long history of repetitive flood losses. This '~ program has rescued some of our citizens from a continuing unfortunate situation. 2. The City is in the final stages of developing a Disaster Mitigation Plan for West Memphis and Crittenden County. This plan is being prepared in conjunction with the University of Memphis, and is being funded using Project Impact funds. A mitigation plan will be required before any community can receive emergency disaster funds in the future. West Memphis and Crittenden County will be one of the first communities in Arkansas to have such a plan. PROJECT IMPACT: In November of 2000, the City received a designation by the Federal Emergency Management Agency as a Proj ect Impact community. This designation has provided funding to ,~'i '' implement strategies to assess our vulnerability to natural and man-made disasters and to ', develop plans to reduce that vulnerability. Because, as we all know, adisaster-resistant '', community can rebound from a natural or man-mad disaster with far less loss of property and life. Throughout 2002, the City has been taking steps to complete this project. Thus far, over 66 businesses and agencies from the community have pledged their support to this program and its objectives. Project Impact education campaigns have targeted issues such as storm safety, earthquake mitigation, tornado safe rooms, and disaster preparedness. Educational programs, such as thoses presented at LR Jackson Girls Club last summer, have also been implemented to educate our children concerning disaster preparedness. And, since 9/11, The Project Impact Program has worked with agencies in the community health sector to educate the public concerning smallpox, anthrax, and other disaster preparedness issues. Project Impact staff has also been working with local agencies to assist in developing a smallpox immunization plan. Funds from Project Impact have been approved for a seismic retrofit project at Fire Station #2, which serves the largest economic section of the community. In case of an earthquake, the work performed on this station should allow it to remain active to protect the community. With the assistance of the Project Impact program, the West Memphis School District received over $800,000 in grant funds from the Arkansas Department of Emergency Management, to structurally retrofit Bragg Elementary. Project Impact staff has also worked with Crittenden Memorial Hospital in securing funds for seismic retrofit projects in the Emergency Room. Finally, Project Impact funding has allowed the city to develop an All Hazards Analysis, which, when finalized, will allow the City to plan and reduce our vulnerability to natural disasters. ECONOMIC DEVLOPMENT: In the area of Economic Development, much groundwork was provided to move our City forward into the future. We have been actively involved in focusing on a countywide economic development plan. This would join the efforts of our entire County in Economic Development. In our City we have completed the Infinity Intermodal Project; we have completed the Coastal Unilube Project; and we have worked closely with the City of Marion and Crittenden County in an effort to secure a large industrial project. We enjoyed a very successful 75th Anniversary Celebration, which was coordinated by our Economic Development Department. POLICE & FIRE: Our Police and Fire Departments made great strides in the area of communication. We are in the process of upgrading and moving the Dispatch Center to our Broadway location. This will include state of the art 911 technology, along with a new CAD system, and a new radio system. This will be backed up by a new generator located on the 626 Broadway property. Our Police Department upgraded the majority of their computers, upgraded much of the equipment ', used by the Special Response Team, and has purchased new surveillance equipment for CID and Narcotics. The communication equipment in our police units has been upgraded, and the Fire ', Department purchased a new modern ambulance. ', In the completed 4 years of this current administration, homicides totaled 16 over a 4- year period. In the previous 4 years, under prior administration, our City suffered 43 homicides. This did not decrease by accident, but by much dedication and hard work. We look forward to 2003, and if we, as elected officials, work together, West Memphis will enjoy a very successful year. We lost council members with experience and dedication, and we will miss them tremendously; but we were fortunate to have three new members elected to this body, and I know they will be contributing factors to our future success. Our City is in satisfactory financial condition, and this administration is committed to improving this status -even in this current depressed economy. 1-~) . BEST M-,... f F ~~~1 ** ~~ ~` _ ~S ~.~ ;a ~ :i \~ q -y "~ `'! H5 " CITY OF WEcST MEMPYI1cS PLANNING AND DEVELOPMENT _'Q~ S. Rcd~lin~~ • P.n. T3~~x 1-~~ • 1l'~st ~(etnphi~.:Arl:an;as 7,?U, • (;;~tYi ,__-'~~I) • Fax ih~(h ,~'--6`t) MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: January 29, 2003 RE: Recommendations from the regular scheduled PIanning Commission meeting held on ', Wednesday, January 29, 2003, to the Mayor and City Council, on Thursday, February 6, 2003. L) The West Memphis Planning Commission recommended to approve Special Use Permit Case# SUP-Ol-03, to allow a Commercial Amusement Use in a C-l, General Commercial District, for the property owner, Mr. Earnest Williams, for the property located at 119 S. 1 Zth Street. The Commission approved the Special Use Permit subject to the following criteria: 1. Design Review Commission approval; 2. Comply with all applicable codes in regards to the remodel and the addition to the existing structure. ~r (Ordinance Prepared) II.) The West Memphis Planning Commission recommended to approve Zoning Ordinance Amendment and Zoning Ma,~ Amendment, Case# Ord-DI-03, in regards to amending the current Zoning Ordinance/Zoning Map and add a Broadway Zoning District: BW-l, General Broadway District and BW-2, Open Display Broadway District. (Ordinance Prepared) r1n Equal Opportunity Employer _.._... _._ _ .r..._..._ Q ~~ ~O ~ ~ '~ im i } m o w i i r t f i 1 i i i k _ _s -'O CfO-07o 74--cl~vcfQA0~7DA~Zr m~. to Z m~Qrlnmm~i~t°~009v'~OAO~~rmflM ~. pr_~Qr90~OS;ouZ==S5DrGeii~Om~rpr~s ZO~"=r~~Z~9;r~ZAZ~AO~mA Cmm1AA ~ m ^'~y zz vzscm~o<mm •~o'2s2+~-~ n P'DINAGO< w~G>oo~9 C Das w Z yac ;DOa cfS~O$ s' ~~oG~ moo;c~oe°Raos3gaa3i~~- v z°a a~_ ;~i~ __~; ; < ~~~~Z1pX~~m~~~~p~p~y~;A~~mi~P A Q~OaD'~~A~pr ~7r~"•+T~ Qn210M ~ZiZ~y~~Km~ ~~;v5~ ~ ~~ zA~ -~~o~$~x ~~-~ .7 ~ y ~ ~ A K~ T 1 9 1 ~ gAgA o s~~ o ~ A O ~ Ag m r ~ r v oo ~ N ~ z v o ~ "i D m ~ v t February 6, 2003 City Council 2003 Public Service Grant Requests: Re quests: Recommendations: Wee Parents* $ 1,200 $ 1,000 (kids fair) Crittenden County Workforce Alliance $ 20,000 $ -0- (small business assistance program) Northside Redevelopment Corporation $ 12,900 $ 4,000 (elderly social activities) ' All Our Children, Inc. $ 17,500 $ 2,500 (young male respect program) Council of Friendship, Inc.* $ 45,845 $ 20,000 (after school tutoring and '', sununer youth programs) '~, Crittenden County Client Council * $ 16,86 $ 2,500 (youth activities and camp) Wonder City Boys Club $ 15,000 $ 10,000 (youth education activities) Delta Research Education and Development $ 47,000 $ -0- (create affordable housing for low income residents) Crittenden Arts Council $ 4,300 $ 4,300 {after school dancc education) YMCA Y-CAP* $ 15,000 $ 2,800 (early intervention program) Main Street West Memphis $ 5,000 $ 3,000 ', (facade improvement grants) L.R Jackson Girls Club ~ $ 15,000 $ 6,000 {after school program) EastArk Errterprises* ~' 25,151. ~`_' $ 12,100 (automated equipment) Delta Neighborhood Action Council* $ 13,300 (utility payments) Brotherhood Community Development Corporation $ 10,000 (youth financial education) Lifeblood $ 12,000 (equipment) Michael Scott -House of Clay h2tnistry $ 40,000 (womens shelter and education) Fifteenth Street Child Care Development $500,000 (child development program) Zion Christian Academy X47,100 (after school and summer day camps) Total Available: $863,161.62 * Funded in the 2002 pro~am year $ 6,000 $ 3,800 $ -0- $ -0- $ -0- $ 78,000 RECORDS DISPOSAL FORM Approval is hereby requested for the destruction of the following records. It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said destruction is in compliance with applicable state statutes. f requested ument Title ument Number(s~ e o Document ype an to of Destruction /9~ ~" ~vc~,4- ~ ~~cveo 7 /N~ S l ~ l J7~cPos,T-s ~ fI~L ~m~'INNic~T~on~-s . ~iQG~~°SS//~~ ~ /' r~l~T.9 ~,rPT.~ 1 ~ ~~4G 9n~ ji ~~D'Crr,t~~ ,Approved by: Date: 2 l3 2• ~3 Date: (Mayor/City Council) Destruction Witness: ~~ ~' Date (Alderman) ~ - ~~ ~ ~' RECORDS DISPOSAL FORM Approval is hereby requested for the destruction of the following records. It is understood that the items listed describes completely documents that have served their usefulness to the City of West 1l/lemphis and that said destruction is in compliance with applicable state statutes. umen Title ocumen Number(s) a e o Document ype an a e of Destruction Dorrespondence, laboratory results, 1997 contract test results, chain of custody, daily laboratory sheets, oil and grease results, biochemical oxygen demand results, maintenance and calibration sheets, etc. for the following industries. Miscellaneous Industries (not on pretreatment program) Automated Conveyors Systems Inc. Roca-Cola Bottling Company brace Trailers Diaz Intermediates Langston Bag flu-Way Products temple-Inland Products trinity Trailer (Foxcraft Trailer) WVeyerhaeuser (Willamette) F~equested by: Denise Bosnick / Director of Environmental Quality Approved by: Date: Date: ~ '~ ~ (Mayor/City Council) Destruction Witness: ~~ ~ Date: ~ - ~a'r~ (Alderman RECORDS DISPOSAL FORM l~E~pro~al is hereby requested for the destruction of the following records. It is'understood that the items listed describes completely documents that Dave served their usefulness to the City of West Memphis and that said des- truction is in compliance with applicable state statutes. Document Document Date of Type and Date Title Number(s) Document of Destruction ~ . ~ Special Fund Receipt Books 1993, 1994, 1 95, 1996, and 997 ~ener~.l Fund Receipt Books reef Fund Receipt Books i scellaneous Fund Receipt Books ~nitation Fund Receipt Books E Deposit Reports 1994, 1995, a d 1996 1~ Tax Reports 1994, 1995, 1 94 and 1997 Mixed ',Drinks Reports 1995 - 1997 Privilege License 1994 - 1997 i~. Requested by : Cindy Greenwood / City Clerk' s Off ice Date 2-6-03 ~1 ~~~. ~ A ~ raved by : ~ Date ~- lp (Mayor City Council) Date ~'~c1° /--~ Destruction Witness : ~ .,..~,Gav ~ (A1 erman) RECORDS DISPOSAL FORM Approval is hereby requested for the destruction of the following records. It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said destruction is in compliance with applicable state statutes. umen Title umen Number(s) a e o Document ype an a e of Destruction FERC Dockets 1996 & 1997 General Correspondence '--statements ';--purchase orders 1997 Requested by: Approved by: John Rimmer Date: February 14 2003 Date: ~ d Destruction Witness: ~~ !G ~ Date: ~~"~ (Alderman} RECORDS DISPOSAL FORM Approval is hereby requested for the destruction of the following records. It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said destruction is in compliance wi#h applicable state statutes. ocument Title ~ I ocumen Number{s} a e o Document ype an ate of Destruction ~ r. ~ ~ n C..~ar~~~ ~_ roof ~ 19 9 7 'Billing Register " File Selects " AVO's (Work Orders) " Casiziers Reports Payment Stubs " Receipt Books - Customer Deposit ~~ Customer Payment 'Bank~Deposit Books 1993- ].997 F~equested by: Lynn Dabbs Of f i c2 Manar~r~r Approved by: ity Council) Destruction Witness: - yG,Zt ~ ~''" ~ (Alderman) Date:z~7~03 Date: ~ ~-3 Date: ~~ i~~' ~3 ,L RECORDS DISPOSAL FORM '.Approval is hereby requested fur' the destruction of the following records. It is understood that the 'items listed describes completely documents that have served their usefulness to the City of West 'Memphis and that said destruction is in compliance with applicable state statutes. ocumen Title ocument Number(s) ate o Document ype an ate of Destruction S ~~ ~ ~.s ~;~5 ~ ~3 x ~ ~- ~r~-,5 ~~~~'-~~ 5 ~ ~s ~~~ .~ ~ ~~~ ~ s / r~~yc ~ ~T /~ ~ ~~ r v~~ ~~ f ~ ~~ ~" ~ ~ ~ ~ /~/ ~`` ~ ~ / ?~ ~ ~ ~ ~~ ~ ~~ -- ~ S r~-" ~f C `~ j I~2~ ,~~~2~s ~ ~ ~ Requested by Approved by: Destruction Witness: ~~' ~ Date: ~? ,.~~ "~ f ~ ~ ~~~ Date: 3 Date: (Mayor/City Co 'I) - (Alderman)