1958RESOLUTION NO. I S$
A RESOLUTION APPROVING A MEMORANDUM OF
UNDERSTANDING REGARDING THE ARKANSAS HUD
ENTITLEMENT CITIES CONSORTIUM AND A CONTRACT FOR THE
CITY OF WEST MEMPHIS AND OTHER ARKANSAS CITIES TO
COMBINE RESOURCES TO CONDUCT AN ANALYSIS OF
IMPEDIMENTS TO FAIR HOUSING CHOICE AND AUTHORIZING
THE MAYOR TO EXECUTE SAID DOCUMENTS AND FOR OTHER
PURPOSES.
WHEREAS, the cities of West Memphis, Conway, Fort Smith, North Little Rock,
Fayetteville, and Jacksonville have proposed to enter into an agreement to provide financial
support for the procurement and completion of Analysis of Impairments to Fair Housing Choice
(AI) for their respective cities; and
WHEREAS, the cities will collectively contract with Western Economic Services, LLC,
to conduct the AI for the respective cities; and
WHEREAS, the City Council of West Memphis finds that it is in the best interests of the
City of West Memphis to enter into the Arkansas HUD Entitlement Cities Consortium and
Memorandum of Understanding and the contract should be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS, THAT the Memorandum of Understanding and
the contract to enter into the Arkansas HUD Entitlement Cities Consortium are hereby approved
and the mayor and City Clerk are hereby authorized and directed to execute said documents on
behalf of the City of West Memphis.
ADOPTED this ~? day of , 2010.
~~ ~~~
WILLIAM H. JOHNSO ,MAYOR
ATTEST:
~~~
HILL~A, CITY CLERK
SPONSORED BY:
RECEIVED
City Clerk's Uffice
Date/T'ime_ ~s l r3.~.
By ,~;,~ Sows / 0 ' ~ n a.+~.
°~
MEMORANDUM OF UNDERSTANDING
AUTHORITY
The Arkansas HUD Entitlement Cities Consortium of Conway, Fayetteville, Fort Smith, Jacksonville,
North Little Rock, and West Memphis have entered into Memorandum of Understanding to provide
financial support for the procurement and completion of Analysis of Impediments to Fair Housing
Choice (AI) for their respective City.
FUNCTION AND PROCEDURE
To coordinate and obtain the best possible consultant to perform a comprehensive study and Analysis of
Impediments of each respective Cities fair housing issues. This process was completed using the RFP
method of procurement. The Consultant was selected based on rating criteria each City completed. The
cost proposal for the highest rated Consultant was then opened and contract negotiations began with the
selected consultant.
MEMBERSHIP
City of Conway
City of Fort Smith, Lead City
City of North Little Rock
AUTHORITY OF LEAD CITY
City of Fayetteville
City of Jacksonville
City of West Memphis
The Lead City may have the authority to conduct meetings, establish working teams, submit Group
recommendations to member agencies, and remit monthly payment to consultant on behalf of the
Arkansas HUD Entitlement Cities Consortium.
FINANCING
Salary, travel and incidental costs of representatives and committee members shall normally be borne by
their respective agencies.
The Arkansas HUD Entitlement Cities Consortium are responsible for their respective AI contract
amount. This amount will be billed to the Consortium City monthly and.. should be submitted to the City
of Fort Smith (Lead City) for remittance to the Consultant.
Signed
Date
Signed
Date
I.A. The Arkansas HUD Entitlement Cities Consortium
Six cities in the state of Arkansas have formed a Consortium to prepare the required Analysis of
Impediments to Fair Housing Choice (AI). These cities are Conway, Fayetteville, Fort Smith,
Jacksonville, North Little Rock and West Memphis. These cities will work as a team, coordinating
and conducting their AI research and analysis activities in concert with each other. The following
narrative briefly describes the overall process.
Phase I -Orientation entails WES receiving applicable documents and project data files from each
city in the Consortium, WES meeting with representatives of the Consortium to better define the
project parameters based upon affirmed needs and expectations, and WES and the Consortium's
cities concretely sharing a firm understanding of the process and deliverables. This meeting wilt be
held in the lead agency's offices and will assure a solid and direct start to the project.
Phase II -Data Collection consists of collecting fair housing complaint and compliance records
pertinent to the Consortium from HUD, the Arkansas Fair Housing Commission, and any other
active local fair housing entity. WES will collect and assess economic, demographic, transportation
and housing data from the Census Bureau and related local sources, including data from the Five-
Year Consolidated Plan. Using the HMDA data, WES will inspect denial rates by race, gender and
income for each city.
An AI should not be created in a vacuum, void of public participation. It is critical to receive
citizen and stakeholder involvement from throughout each participating jurisdiction. WES is
proposing several ways to obtain such public input. The first is the 2010 Fair Housing Survey, the
online questionnaire of stakeholders, local housing experts and interested citizens. Such a survey is
an excellent way to gain clarification of issues, gauge public perception, and directly involve key
activists and affected people in the community.
By contacting individuals through the 2010 Fair Housing Survey, additional op~ortunitiesfor public
outreach and notification of the upcoming Fair Housing Forums or .public review .meetings will
present themselves, thereby gaining greater and more widespread publicity. The participating
jurisdictions in the Consortium will create a list of any size, representing key individuals who are
knowledgeable about housing, housing related services, fair housing and affirmatively furthering
fair housing as they pertain to each participating jurisdiction in the Consortium. While WES will
prepare the survey and the a-mail communication announcing the AI process, explaining its
purpose, and emphasizing the importance of sharing their knowledge, experience and perspective„
each city will send their own prospective respondents the a-mail announcement.
Phase 111 -Analysis of Data and Development of Preliminary Findings involves assimilation and
analysis of both quantitative and qualitative data, including depicting the socioeconomic context,
along with disproportionate concentrations of racial and ethnic minorities, low-income
concentrations, and HUD and the Arkansas Fair Housing Commission housing complaint data.
Phase III also extends to the Consortium another key to enhancing the public involvement portion
of the project. Phase III will include the Fair Housing Forums, the second method to collect public
and agency input. These forums represent a series of public input meetings, one in each of the six
participating communities, presenting early and preliminary findings of the AI and offering people
an opportunity to share in the development of a fair housing action plan, soliciting citizens' input
,+t weSterll ECOIIOitnlc Sei'V1CeS, LLC
Consortium AI 2 Revised Scope of Work: April 19, 2010
about those things the Consortium can consider doing in response to the prospective findings of the
AI. These meetings would be held continuously over atwo- to three-day period, concluding with a
strategy session with a Consortium lead agency representative and participating jurisdictions, either
at the location of the last fair housing forum or via telephone within the next two days.
This public involvement task provides an opportunity to offer the public a sense of preliminary
findings of the qualitative and quantitative analysis. These forums also permit access, allowing the
public to see the status of the AI process, the types of issues being uncovered, and notions or ways
to overcome the identified impediments. It also affords the public ample opportunity to contribute
testimonials and experiences, as well as present additional opinions as they relate to brokerage
services, public actions, administrative policies, state and local statutes, land use policy
implications, prospective discriminatory activities and methods to overcome impediments to fair
housing choice. Furthermore, these meetings give the public time to react to the preliminary
findings, with comments to be received following the Forums. WES will offer up to a 60-minute
formal Power Point presentation at each of the Fair Housing Forums. Following these meetings and
prior to submittal of the internal review document, WES is suggesting that each participating
jurisdiction set aside some time to review the Consortium-wide and local impediments and
recommended actions. This is to assure that each community, as well as WES, enhance the
upcoming AI narratives so that they best interweave with the planning commitments and processes
already at work within the communities. These conversations will be held over the phone.
Phase IV -Draft and Final Reports includes submission of a draft report for internal review. After
receipt of comments from the Consortium, WES will incorporate the feedback into the AI reports
and then submit the six draft reports for public review. Again, this represents one report for each of
the six cities. The reports are to be released to the public with Consortium holding a public
comment period. During this time, WES would conduct the Final Public Review Presentations
therein presenting the draft for public review document in each of the Consortium's six cities to the
public for comment. These will be held over a consecutive two- to three-day period as well.
Following receipt of comments on the draft for public review, and after the formal presentations,
-_ -
WES will submit the final reports.
t.B. Property or Services Provided by the Consortium
The role of the Consortium in the development of the AI is a very important one. There are several
very specific tasks that, if completed properly, will contribute greatly to the AI. While a few of
these items are fvr general background support, such as access to past studies and records, other
items will be key in the development and completion of the AI for each city. In outline form, the
following are those aspects of the project that should be completed by each city in the Consortium,
and forwarded to WES by the city of Fort Smith, as lead agency.
A. Property or Services Furnished by the each city in the Consortium
1. Pertinent reports of or about fair housing and fair housing policy in the each of the
participating communities, including the Five-Year Consolidated Plan for Housing and
Community Development, Annual Action Plan, and previous Als and CAPE Rs.
2. Grant WES permission to contact other entities in the Consortium to discuss fair housing, as
the situation may arise. There is also a possibility that other data requests will be made by
WES.
Western Economic Services, LLc
Consortium AI 3 Revised Scope of Work: April 19, 2010
3. Selected mapping layers to present employment or job centers, transportation routes and
centers, mass transit routes, public housing or special needs housing locations, industrial
and commercial zones, areas planned for revitalization, central business districts, areas of
minority displacement, and related concepts that may be desired and currently existing
within each city. These shape fifes or layers must be compatible with ArcGIS 9.x.
4. A list of individuals knowledgeable about housing issues within each city, including names
and a-mail addresses. The list shall be geographically distributed so that all areas within
each city are well represented .during the fair housing survey process. WES suggests
recruiting persons familiar with the following:
a. State, local and federal occupancy standards;
b. Residential health and safety codes and regulations (structural, water and sewer);
c. State and local land use planning, as per laws, regulations and covenants;
d. Banking and insurance laws and regulations;
e. Real estate development, real estate sales and management laws and regulations;
f. Renter rights and obligations, including civil rights;
g. Fair housing, disability, social service and other advocacy organizations;
h. Habitat for Humanity or similar housing providers;
i. Low-income groups;
j. Special needs providers, such as those serving the physically or mentally disabled;
k. Other special interest groups.
5. Secure public meeting places suitable for the Fair Housing Forums.
a. If non-English language requests are made, or requests for alternatives for vision or
hearing impaired persons, these services will be provided by the Consortium member
cities.
b. Make available an LCD projector for these presentation settings.
c. WES will provide a copy of the presentation prior to the Fair Housing Forums, so that
the each city can make copies and distribute them at their forum, if so desired.
6. Secure a public meeting place suitable for the Public Review Presentations.
a. If non-English language requests are made, or requests for alternatives for vision or
hearing imps-fired persons,ahese services will be provided by the Consortium.
b. Make available an LCD projector for the presentations.
c. WES will submit a copy of the presentation prior to the meetings, so that the
Consortium can make and distribute copies at the presentations, if so desired.
7. Handle all public notifications of the AI and respective public relations materials.
I.C. Detailed Scope of Work
The following narrative presents, in outline format, the key points regarding the research, analysis,
planning, product development and administrative activities that WES will undertake to create the
Arkansas HUD Entitlement Cities Consortium Als. Aside from those matters noted in I.B,
immediately above, WES will provide all other property and services in the process of developing
the Consortium's Als. Development of the Consortium's AI will proceed as follows:
A. Phase I -Orientation
7 . Upon receipt of notification of award:
a. WES will contact the HUD fair housing representative for Arkansas and request
available housing complaint data, by basis and issue, from January 1, 2004 through the
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Consortium AI 4 Revised Scope of Work: April 19, 2010
present. This request will also be directed to the Arkansas Fair Housing Commission,
and any other fair housing entities operating in the Consortium's communities.
b. The participating jurisdictions of the Consortium will begin constructing the a-mail list
of recipients of the 2010 Fair Housing Survey.
2. WES will meet with representatives of the Consortium to conduct an Orientation Meeting.
The Orientation Meeting will address the project schedule, deliverables and expectations.
Another of the key concerns to be addressed at the Orientation Meeting will pertain to
current and past goals of members of the Consortium concerning fair housing and
affirmatively furthering fair housing. This process will better enable, at the close of the
project, a redesign of such goals in light of new or emerging fair housing concerns and
needs.
3. WES will receive from the Consortium information noted above in Section 1.B., as well as
other information that the Consortium members deem appropriate.
4. At the Orientation Meeting, WES will discuss the 2010 Fair Housing Survey protocol and
present the initial correspondence to be e-mailed to the survey participants along with the
draft survey instrument. WES will make any suggested modifications to these instruments at
that time and put them into production immediately thereafter.
a. An a-mail cover letter will introduce the survey and announce its availability online.
The e-mailed letter will include information about why the survey is being conducted
and what matters will be discussed. Each participating city in the Consortium is to send
out this announcement for its own mailing list.
b. This e-mail letter will include a link to the online survey as well as instructions on how
to complete the survey. Each city will have its own specific link, thereby allowing for
separate city data that can be analyzed independently or compiled into one large
Consortium database.
c. This survey is scheduled to begin about two weeks after the Orientation Meeting.
5. WES and the Consortium lead representative will discuss the tone, content and desired
structure of the Fair Housing Forums at the Orientation Meeting. These forums, with one
occurring in each city, will be intended to last no more than two hours each, with WES
making up to a one-hour PowerPoint presentation of preliminary findings-and fair housing
definitions. The forums are budgeted to occur consecutively over two or three days.
a. WES and Consortium lead staff may meet immediately following the last forum for a
debriefing and review of the forums and public input received at the forums. This may
also be conducted for the entire Consortium via telephone within two days of the last
Fair Housing Forum.
b. A date will need to be set during the Orientation Meeting.
c. WES will audio record comments received at these forums and prepare a set of minutes
of the meetings, thereby creating a permanent public record.
6. At the Orientation Meeting, WES also anticipates receiving or reviewing the 2010 Fair
Housing Survey list, an Excel copy of prospective contacts. The list must include names and
e-mail addresses. This list may be developed in any way that the participating cities of the
Consortium desire, but successful methods include the Consolidated Plan's distribution list
or other interested parties to the consolidated planning process. The final list can be of any
size. However, the list should include representatives with knowledge of areas, as noted in
Section I.B.A.4, above.
7. Immediately following the Orientation Meeting, WES will submit a progress review memo,
documenting the tone and content of our meeting, as well as all shared understandings.
WES will continue to submit progress review memos approximately bi-weekly until delivery
of the draft AI report for internal review.
V~estern Economic Services, LLc
Consortium AI 5 Revised Scope of Work: April 19, 2010
B. Phase II -Data Collection
1. During visits to Arkansas, WES may have face to-face interviews or discussions with
individuals and entities that represent minority organizations, fair housing entities,
representatives of banking, real estate and property management associations, and various
state and local government offices and locations. Examples of prospective organizations are:
a. Fair housing advocates, such as members of the civil rights agencies;
b. Grass roots advocacy organizations;
c. Bankers Association or Mortgage Association;
d. Association of Realtors.
2. While WES intends to submit brief progress review memos bi-weekly starting immediately
after the Orientation Meeting until delivery of the draft AI for internal review, two more
progress review meetings will occur, with one in June and one in July, which will be
followed by the six public input and six public review meetings.
3. WES will begin researching print media for publicly noted cases of prospective violations of
fair housing law.
4. WES will be collecting selected Census Bureau and American Community Survey data, if
available, which might include:
a. Racial and ethnic concentrations;
b. Disability status of the civilian non-institutionalized population;
c. The number of people in poverty;
d. Age and gender cohorts of the population.
e. Racial, ethnic and poverty concentrations will also be provided in geographic maps,
with areas of high concentrations and disproportionate shares explicitly cited.
5. WES will collect additional pertinent economic, demographic and housing data, to include:
a. Cost burden and severe cost burden;
b. Overcrowding and severe overcrowding;
c. Disability by age;
d. Number of households by household income range;
e. Population by gender, age, race and ethnicity;
f. Poverty by age, individuals in poverty;
g. Number of housing units with incomplete kitchen or plumbing facilities.
6. WES will include other economic data related to employment and income, by respective
county, from the Bureau of Labor Statistics and the Bureau of Economic Analysis.
7. WES will collect HMDA data from 2004 through 2008 and analyze it by gender and race,
by city in the Consortium's area.
a. WES will inspect home purchase loan application and lending patterns.
b. Races are at least: American Indian or Alaskan Native, Asian or Pacific Islander, black,
and white. In addition, Hispanic ethnicity will be inspected. Concepts to be evaluated
include: number of loans, value of loans, loans by race of head of household, loans by
gender of head of household, percent of loans denied by race, percent of loans denied
by gender (male and female head of household).
i. Denial rates by race, ethnicity and gender will be normalized by household income
categories, to aid in determining the degree to which denial rates supersede income.
c. Reasons for HMDA loan denial will also be inspected. Data will address at least the
following: debt to-income ratio, employment history, credit history, insufficient cash
(down payment, closing cost), unverifiable information, credit application incomplete,
mortgage insurance denied and "other."
west@PII ECUIIUIIIIC SCi'V1CeS, LLC
Consortium A{ 6 Revised Scope of Work: April 19, 2010
i. Geographic maps will be prepared that present the concentration of denial rates in
each city, by census tract.
C. Phase III -Analysis of Data and Development of Preliminary Findings
1. WES will implement and manage the online fair housing surveys. WES will analyze and
then review the preliminary results with Consortium lead staff and discuss the tone and
content of surveys.
2. WES will complete processing of HMDA financial institution data and prepare the results in
tabular form. WES will begin formal analysis and work toward drawing inferences about
impediments to fair housing choice.
a. This will include a discussion of local laws, administrative policies, zoning or building
codes that may not be in the spirit of affirmatively furthering fair housing.
3. WES will complete review of all complaint avenues and documentation and begin formal
preparation of findings therein identified. This review will include the number of cases
registered with HUD, the Arkansas Fair Housing Commission, and others as available, as
well as the disposition of such cases through December 2009 or the most recently
available.
4. WES will summarize the results of work conducted to date and submit the information as a
progress review memo.
5. WES will finalize all HMDA data analysis, prepare final evaluation of the survey and
complete analysis of all other data. This information will form the basis for the Fair Housing
Forum presentations.
6. WES will prepare up to a 60-minute PowerPoint presentation with one being made in each
city. These forums will also allow citizens to provide testimonials and additional input to
affirmatively furthering fair housing.
a. WES will have recorded these meetings and will soon thereafter submit a set of printed
minutes of comments received as well as the digital audio file.
7. WES will summarize the content and findings of the Fair Housing Forums for the progress
review meeting, or teleconference if not held immediately following the last forum.
8. This conference will also include review of suggested .actions the Consortium and each city
__ _ __ _ __
can consider implementing over the upcoming five-year consolidated planning period.
D. Phase IV -Draft and Final Reports
1. WES will accumulate all exhibits, narratives, quantitative and qualitative analysis developed
to date and include this in the draft report for internal review. The AI will be developed in
accordance with the format and guidelines included in the Fair Housing Planning Guide,
released by HUD in March 1996.
2. WES will submit the draft AI reports for internal review, one for each city. The documents
will include identified impediments to fair housing choice and actions to be considered in
overcoming the impediments.
a. Impediments will be offered for .each of the participating jurisdictions in the
Consortium, as well as Consortium-wide, if applicable.
b. Recommendations will be offered for each of the participating jurisdictions in the
Consortium, as well as the consortium-wide, if applicable.
3. Following receipt of comments on the internal draft report, WES will submit the draft Al
reports for public review, one for each community.
4. WES will then prepare formal PowerPoint presentations to be made during the public
review period. Digital versions of the presentation will be delivered to the Consortium
members prior to the presentation so that copies can be printed and distributed at the
presentations, if so desired by the hosting jurisdiction. Again, WES will conduct one in
each city.
w@Sterri ECUriUIYl1C Sei'V1CeS, LLC
Consortium AI 7 Revised Scope of Work: April 19, 2010
5. WES will make a formal presentation at a place selected by the each participating
jurisdiction in the Consortium, using the supplied LCD projector.
6. The Consortium will collect any final comments about the draft for public review report and
deliver these to WES.
7. WES will modify the Als, if necessary, in accordance with comments and submit the final
reports.
It.A. Proposed Schedule
WES is willing and able to initiate contract activities immediately after contract award. WES
anticipates that contract award notification will be made in April 2010, with fully executed contract
documents completed soon thereafter. WES is scheduled to hold the Orientation Meeting in Fort
Smith on May 12. This project will then continue to progress over the next few months. The
timeline associated with the four phases of the project is presented in Exhibit 1, below.
Exhibit 1
Proposed Schedule by Month
A week is ual to "~"
Tasks May June July Aug Sept Oct
Meetings with Consortium members, forums or public presentations • • • • •
PHASE I -ORIENTATION
S requests housing complaint data in late April
WES designs 2010 Fair Housing Survey •
S holds Orientation Meeting May 12 •
WES begins collecting economic and demographic information •
S conducts selected on-site face to face meetings •
S implements the 2010 Fair Housing Survey ••
PHASE II -DATA COLLECTION
WES begins assembling HMDA data •••
WES begins research of print media ••
S begins collecting economic, demographic and housing data • •
__
S conducts progress review meeting with Consortium members
•
Each City sends out reminder a-mail for the survey •
PHASE III -ANALYSIS OF QUANTITATIVE AND QUALITATIVE DATA AND FAIR HOUSINC3 FORU MS
S doses the online 2010 Fair Housing Survey •
WES conducts progress review meeting •
WES prepares final analysis of survey data ••
WES assimilates census and other data • ••
WES conducts analysis and begins drawing inferences •••
WES prepares preliminary findings of research and draft impediments •••
WES prepares 60-minute presentation for Fair Housing Forums •
WES make Fair Housing Forum presentations •
S has progress review/debriefing meeting with consortium members •
PHASE IV -DRAFT REPORTS, PRESENTATION AND FINAL REPORTS
WES submits draft impediments and recommendations for each city ••
WES talks with each jurisdiction to discuss impediments and actions •
ES prepares and submits draft AI reports for intemal review • ••
WES receives comments on draft report for internal review •
WES submits draft for public review reports •
WES makes formal public review presentations September 22-24 •
WES receives final comments from each city in the Consortium •
WES submits final Als on or before November 1, 2010 •
Western Economic Services, LLc
Consortium AI 8 Revised Scope of Work: April 19, 2010
lt.B. Fixed Price Budget
The iotlowing budget includes all estimated lusurs, hnurfy rags, purchased materials, travel
f K~E'n4f'S, prep~rratory and prc~gres4 revic~~N meetings, data pracewsin#;, analysis of findinh5,
de*velopmc~nt of draft and final repcarts, a~ LveII as ail researe-h prc'sentatleatt5 and interagHnr~y anti
related c;onrdination activitir~s. Western Fcortc~mi[ Srrvireti dcuAs neat anticipate using any
sut~cxmtrarlcrrs fcrr this ExajPCl.
l~'Vestem Ecxanomir Services i4 prcataasing to provide these prctduc:ts and sencices hcarein described
can .~ "tixetJ cc,St" kaatiis. Thic budget may be modified, if significant rhangt~s t[a the scups' of work car
c:antract conditions [arcur and art' approved by the Arkansas HUD Entitlement Cities Canscartiurrt.
Western Ec'unumic- ~SHrvicec anlicipate~ billing in six equal amounts, the first can June 1, 2Q1 t) ~tncl
thN iasl c>n Navernber t, 201t?. Thic fixed cost will be billed to thc, City caf Fort Smith, which will
remit Cc, Lhlestern Economic' Se-'vice5, as fcalluws:
Tani) of <tll Contracted amounts $80,140, car d monthly fYH cif $13,35f~.6i
Cify of Fart Smith responsible runfrarted amount $20,358.28
The fallowing ptrtie5 accept this crnttract.
Signature [af 4utharizeel Repre~ntatives:
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Wr~str!t`n~t-canfamic Services, LLC City' caf Fart Smith, Arkansas
Title: Title:
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Gate: Date:
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il.e. Fixed Prue Budget
The tct!luwing hudget includes atl c~stimatecJ hcaurs, ituurly rates, purchasc~cl materials, travel
tixFx~nscss, preparatory and progress revie4v rt-ec~tints, darn processing, analysis crf finciins,
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development of draft and final repc~rt5, ati will as all research presentations and interagency anti
reiat~d coordin~-tticrn ac-tivitin;. Western Ecorramie Services does not anticipatr~ using any
subcnntractc,rs fc~r thi prrajr~c-t.
bNestern Ecunc~mic: Servic:eti is proposing to provide these {~raducts anti servic't~s herein described
arj a "fixed cost" basis. 1"his budget may be modifiPrl, if significant changes ro the scope of tivork or
contract cxmditians orc.:ur and are ap~-roved by the Arkansas HUD Entitlement Citic~5 C:onsc~rtium.
Western twec.~ncamic 5rrvicrs ar7ticipates billing in six equal amcxrntti, tl7e first uri lone 1, 2D10 and
the last on November 1, '?010. This fixed cost will be billed to the City cal Fort Sntith, ~nrhich will
remit ttr bVestern Ecc~nc~mic 5ervires, as fcsilc~~~~s:
Tcital «f all Contracted amounts 580,140, car a monthly fee of 513,356.67
City of Conway respaasible contracted amoun# ~13,828.~2
The fc~lkr~wing, parties ac:c.etri this contract.
Signature r,f Au-Iutrized Reprrasr~ntatives:
1hJestern_~-onamic Se~Pvice~s, LLC Cit}r of Ccrn4v~r}~, Arkans~rs
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Title: Titic:
Date: Date:
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li.K. !"ixec( Price i3uci~et
The folknwing budget includes all estimated hours, hourly rates, purchased m~rterials, travel
ex~nses, preparatory ancf progress review meetings, data prcu:essing, analysis cif findings,
cievelapment cif draft ancf final reports, ac well as all research pre5t~ntatic~ns anc) interatc:.nc:y and
rnlaEHti c~r~c~rdinatinn activities. 1'4'estern Ecx~nomic Services does nc~t antir.ipatc~ using any
subcontractcars for this project.
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C ansaomum Ai 11! Rt~tit;~+tl )<.urx~ ~iF41`eFrk: ,~q~ri1 1~.:'Olil
t~1%t~sfiern Ccrsnnmic- 5r'rvic~c is ~rc~pr,sink tc, t~resvicle~ Ilie~se t~resclucl. and se~rvic r~~ hr~rrrin ruse-ribYd
can ~s `fixed coot'" basis. T{lis t~url};Ht may hF~ m~rfiTicrtl, if si~nifir_artt c:harT~es tcT the ~r-rifle of ~4"r~ri; <-,r
c.untra<~t c~imditions ortur and are approved by thF Ark~rns,ts HUt7 Entitie~rnent CiIiNS t:csn~:rsrtirtm_
t~~~e4tern Ft~r)rTrslnlr ~NfVtC'['S drltlCtl)dtes billin in six equal at~tcsunts, thr first nn )unP t, ?t.)10 anrf
thf fast ~~n Ncvernbe~r 1, 301(1. This taxed Cost ~rlll be bIEI!Ll tes the Clly of Ftsrt Smith, ~~~hich e~lill
rerrntt io ~'~='estt!rn Eresnt>mic S+~rvic~~~, a5 1[TlIfR1"5'
Total ref al( Contrarard amounts S8(7,1~30, or a rnrsn#hly irrr~ rsi ';13,3°iG.Ei7
City of Fayetteville responsible contracted amc-unt ~i17,632.1$
The fr,il~s~,~inn tsartir~s ~u-rr,pt fhi; crmtract.
5i~;nalurN of ArlthoriTr~cl Kr'}:sreyentatives:
bb'rast~rtT Ecrsnulcsie- 5e°rvic~e~~. Ll_C
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11.[3, ~xeci f't~ice Bt,tc~~et
City rsl 1•ayf~ttrvillc~, .ArkanS<i::
Title:
C)atP:
TiTr~ Irsllrnvin~ Ixrdi~et inriudr~s all c=5limate~d hours, hourly" rates, purcha4eti materit~ls. travel
expenses, ITre~~ratorv and Fxer•~rc;ss rrvir~~~~ met~tin~s, data t~rr~;;essin~, anal}~si rsi finclins,
tlevelol~rtTr~rtt raf draft and final rr~E~r-rts, a ~r~c~ll a4 all rr~sHarrh tsrr~sr-~ntatir:sn4 arstl ir7trtra~enr:1~ and
rr±{atC'(I r'r)t)rrllnclhon aCllVtllr?ti. ~~'C?StPnl Ecancsmic Sc~rvice< dr)e'ti nt]t antlC'rp~ltt' 11S111E; ant'
iuUcrsntraetors frsr this po:ry'eca.
~1r'<astr~rn EconcsrtiiC Services is prr:~pc~in~ tts I_rrrsvicie thr~sr~ ITresciut~t4 anc! sf>rvices nr=re{n (IHSi Ylt-f~r!
can a "lixeci resst" I~acis. TITi~ Isud~;et may lsc~ mod'rfie~d, ii {it;nifi<'ant than e5 iv the sc:opr' r~F 4vrsrk or
ce~ntrac4 c:e+nrliticsns occur and are apprr~ved h~ the, Arkansas I-IIJn Cntrtlr~ment Cttleti C"untiorticlm.
~h'estern Era~nomic- Sc~rvic+~4 arrtiCiw~Ttes t~illint; in six rc;cral atnr+untti, tht, first csr7 Iunr~ t, ?[)l0 Ind
~. ~,'"~ €.'±~k-i;."•tr ~'1i'd4t1431111~' a"it.'1'~r IC'4'~. 1.1 e .
~'a'm~r;~'t~u+ti :1 ! 1 R~•~-i.r•rf `iaul r• nt It ~xl:: •1:u~9 f~~, ?Citf
the last c>n tio~c~m~ie'r 1, 2010. This; fixF~r1 root ~~rill br kaillNd to the, Cite c-f Fart Smith, ~t•hich will
remit tc~ 11~`cystr~rn Er_cmarnic Sen~irNti, a4 fnllo~t's:
7c~ta1 of all Cr~ntrac'Ec~d amounts $t3(),14(l, or a mcmthiy It~+, of 413,3SG.Gi
City or )acks~nville responsible contracted amount ~i,534.02
The followvint; }~rrtic,w ai~t'+_~}~t thi> c ontract.
Sif;rratr.-rr c-! Auihc-rizr~tl (Zc~i.-re4enlali~~es:
t•1'pster~n-.-1;:cc,nc~mir Serviz:i~,, LLC City c,i lac~ksonvifle, .Arkansas
,-
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Titfc: Title:
._______ z ,..._._.. _.~.~_
Date:
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C)att:
tl.B, ~'ixrr.! Price f3t~ti}~;ef
fhe fUllo~ving br-dnet includes a1E c~stirr~aterl hc-ur, hrxlrl}~ rates, purehasfycl nratc~ri~tfs, trtrvel
ex}mnSr~s, }-ret.rarator?r anti iirr~~res~ rr~~+iW4~~ rnr~e!ings, ckata prncc~ssinK, analysis c5f fintkins;5,
Clt~~+£~ICI~}ITIf.?tlt t)1 C~fdtt .inC~ tinil! rf'}~nl't~, tl~ ~4'f?f{ i15 tiff rf'SE'drCll ()rNtit'lltatlt)n5 c{nt.! Inlf'rct°,t'n(~V anC~
related c:zx,rdir~ation ac'iivitie~. bVtastNrn Etnncamic SrJrvires ctrx~s nrx ~-rttic~i}rats usinri .rny
sul~ccxntrae'tr-rs for thi~: }project.
L'~~e~iern Ecrmornic~ Slxrvicc~s is fare-{:-asin~ to }art-vicJY thesca proriurts and serviceti herein dcrsc~rilaed
can ~- °fixed cx-st" h~rsi;. This buclfi;es may tx~ rnrx~ific~cl, if ci~nificant ~::han~ec te:, thN .ca}~e cat work or
r•c-ntrae't c'urtcJiticanw c:fec:ur' anti arty a}a}.~ro~~ed by thc~ Arkansas HUC) Entitkemc~rtt Cities Consorticrrt~.
1+~~r~ster'rr Et:onomic. Sr~r~ices anticit-~-rtes t~illin#; in tiix c~raual artn_-unt4, the iirsi ott lone 1, ?(71U anti
the f;tst sin Ncrur~mkH~r 1,.'()1(). This: fixed r~crst t~vifl bc-~ hif{cjd ice they City r? F~-rt 5rnith, ~ti~hir:h ~~Fill
remit to l~L~c~Str_arn Ec't~n~inlic Sen~~iies..rs foilowti:
Tr-tCrl of all Coniractc~d amoeintti ~$(),t~tU, or a monthly fE=e of 51.3,3SE~.6i
`. ~` ~~~'c~~{ry!S `.t_tttl ~.Et Fltl.t ~~~ ~ t4. e.1 .. j.t .{.
C:t~a~nG~ititem ?tl -- 1: R~w~~+ ~1 ~ ;,~,~.• at 11:rc1<• 5,tirit 1"~, ddJlf!
City of tiiorth Little Rocfc resptJrtsible contrartecf amc;,unt $1~1,281.7~
The fctiicttving pttrties arrppt this contract.
Signature ctf Authrtrited FZe~resc•nlalivc~s:
V1,~PSterr7 ~~•onontic Se,~vices, LLC
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Title:
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Cily o1 Nc)rth Little Rork, Arkancrts
Title:
Date:
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11.l~. fixed price ~uc~g~t
Hate:
The fc~fktaving taudget irtc.~ludes all estimated hours, hourf?' rate's, t~urchasrcl rtttltr~ri~tls, tr•zcvr.E
expenses, ttrc~pttrat+zry and progress rr~~tir~w meetings, data processing, analysis of findings,,
develapmt?nt of draft and final reports, as ~~reli as rill rr?4r~~trrh ttrnsc~ntaticmti anti interagency tncl
rrslatc=cl c'oordint~tirm ~tctivitit~s. WNStern Fc•nnnmic Sr~rvir-es doF~S_ nc~t _~tnticta~ltt~ ctsitig_ <tny~
__ - - .
subcontrac~tc~rs fnr this ftrrtject.
b1'estern Ec:cmctmir Se#rviceti it propcatiing tc, prnvicfc-~ these ttrnduc~ts anrf cervices herein elraccribecl
~n a "fixed cost' basis. This bucis~et may be mrxtified, if significant changes tc~ Che scone c}f avcrr-k ctr
CC)11h°act cottditicrrts cx.c;cu and are apprctvPd by the .Arkansas HUD Entitfentent Cities Consortium.
Western Ecrntctmir Services antir'ipates biilirtn in six c~cfual amc~rtntc, the first on lone 1, 3Q10 anti
ttte last nn Ntt~teml>IPr t, ?Ola. This fixed rust tiviil he billet! fo ttte City of Fort Smith, cti~hir:h avill
rc~ntit tca VVNStr~rn Ec-onr)mic~ Services, as fc)Ifo~js:
Total of all Contracted amounts $tit},140, crr a montitlt~ fee of ~13,35h.6'
City of West Mermphis responsible contracted amount $6,505.Za"
Thc= folir~~ving parties accept tltiti cc~nirac-t.
CSlf}S{311IUt11 :\I 112+v~.eui st. C1~K! Ut ~'1''ttri;; ~r)PII fr+, ,j,4,)tii
Si~natur~ s~f Authc~rizrsd Rc~prPCnnt~tiv~s:
V1~esier wnomic~ S~~nri~~•5, LLC
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Title:
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~t ~F~;t~t-r~ ~;~-t~nt~rT~ic• wed-°it~,~;. ~~t t
~Ci~ry Q~ 1rtfQSt Memphis, ~lrkai~y
Title:
t~at~:
C~"'~~-~
4:onxmiaan;ll ~ : Kt•k•~,rtif ~rnFH•r[t11`nfr;; :\pral 14, ;~ItIU