2158ORDINANCE NO. cZ L SB
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF
THIRTEEN DIESEL OXIDATION CATALYSTS FOR THE RETROFIT OF CITY AND
UTILITY VEHICLES
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of competitive
bidding in exceptional situations where such procedure is deemed not feasible or practical; and
WHEREAS, the City of West Memphis, in an effort to reduce emissions from diesel
equipment used by the sanitation and street departments, and the West Memphis Utility
Commission, has reached an Agreement with the Arkansas Department of Environmental
Quality (ADEQ) to retrofit two trucks in the City's sanitation fleet, five pieces of equipment in
the street department, and six vehicles from the West Memphis Utility; and
WHEREAS, ADEQ has agreed to reimburse the City and the Utility Commission a sum
up to, but not to exceed $2,000 per unit, provided the City and Utility agree to supply all labor to
install the retrofit on the designated vehicles; and
WHEREAS, in order to comply with the terms of the Agreement, the thirteen diesel
oxidation catalysts necessary for retrofit of the equipment must be purchased from a vendor that
has been verified and approved by the Environmental Protection Agency (EPA); and
WHEREAS, the City, with funding from the ADEQ, equipped 14 vehicles from its
sanitation fleet with the same technology last year; and
WHEREAS, the equipment was purchased from the Donaldson Company, Inc.,
Minneapolis, MN, a vendor certified and approved by the EPA; and
WHEREAS, the Agreement with ADEQ further stipulates the City & Utility Commission
must agree to place an order of verified technology no later than Apri120, 2007; and
WHEREAS, the Agreement further states invoices for reimbursement must be submitted
to ADEQ no later than August 31, 2007, and the installation process shall be completed no later
than September 28, 2007; and
WHEREAS, it has been determined that Donaldson Company, Inc., Minneapolis, MN is
the appropriate dealer from which to purchase the catalysts for the retrofit; and
WHEREAS, Donaldson Company, Inc. has submitted a quote for each catalyst it supplies
to the City and the Utility Commission, based on specifications provided Donaldson by the City
and Utility Shop personnel, varying from $1500 to $1750 each
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
That the Agreement between the City of West Memphis and the Arkansas Department of
Environmental Quality is hereby approved and the Mayor and the City Clerk are hereby
authorized to execute the necessary documents.
2. That competitive bidding be waived and the City Shop Foreman and the Utility Shop
Foreman be authorized to purchase the respective diesel oxidation catalysts from
Donaldson Company, Inc. in order to complete this project by the September 28, 2007,
deadline.
PASSED AND APPROVED this
ATTEST:
P ARA, City Clerk
SPONSORED BY:
5~' day of ~ , 2007.
~~_ .~
WILLIAM H. JO SON, MAYOR
RECEIVED
City Clerk's Office
Date/Time-°~ s v 7 4:~o p,ti
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