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April 6, 2000MINUTES WEST MEMPHIS CITY COUNCIL APRIL 6, 2000 A regular meeting of the West Memphis City Council was held on Apri16, 2000 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:35 p.m. City Clerk Phillip Para called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Marti, Councilors: Brian Reece, Harold Thomas, Lorraine Robinson, Tracy Catt, Gheric Bruce, Dr. C. W. Peeples, Al Felton, Thomas Burroughs and Roberta Jackson. Absent was: Councilor James Pulliaum. Mayor Johnson declared a quorum present. Reverend Michael Smith of Victory Fellowship Church offered the prayer. The first item on the agenda was bid openings for the Park Commission BLEACHER CANOPIES. Bids were opened by Robert Gunter and read by City Attorney David Peeples. Councilor Catt moved, seconded by Councilor Peeples to accept the bids and refer them to the Parks Commission for final disposition. Motion carried unanimously. (See attached) Bids for West Memphis Utilities HIGHWAY 77 WATER & SEWER RELOCATION were opened by Phillip Sorrell and read by City Attorney David Peeples. Councilor Reece moved, seconded by Councilor Catt to accept the bids and refer them to the Utility Commission for final disposition. Motion carried unanimously. (See attached) Bids for West Memphis Utilities 3000 KVA PADMOUNT TRANSFORMERS were opened by David Goacher and read by City Attorney David Peeples. Councilor Peeples moved, seconded by Councilor Jackson to accept the bids and refer them to the Utility Commission for final disposition. Motion carried unanimously. (See attached) Mayor Johnson presented a proclamation for Organ and Tissue Donor Awareness Month to Mrs. Judy Craig proclaiming the month of Apri12000 as Organ and Tissue Donor Awareness Month. Mrs. Craig came before the City Council explaining why donating organs and tissues is so important and how it can save lives. Mayor Johnson presented a proclamation for Fair Housing Month to Reverend Robert Nelson. Mayor Johnson stated we have a presentation by Judge Pal Rainey. The council heard Judge Rainey's presentation in precouncil requesting to utilize additional space at the old police station where Municipal Court is still being held. Mayor Johnson asked if there were any additional questions or comments that need to be made. There being no further comments Councilor Peeples moved, seconded by Councilor Catt for Judge Rainey to utilize the additional space. Motion carried unanimously. Dr. McCaskle came before the City Council representing Pastor Adam Davis for the Word on the Move Ministries. Dr. McCaskle explained to the council what their program consist of. The Ministry is requesting assistance from the City of West Memphis to use 2 the library branch building temporarily, approximately six months, until their building is completed. Mr. Charles Biggins of 2795 W. Grove came before the City Council requesting an extension to bring his trailer up to code which has been put on the demolition list. After discussion Councilor Felton moved, seconded by Councilor Jackson to allow Mr. Biggins 90 days from today to bring his trailer up to code. Mr. Daniel Hatchett of 506 Tulane, who is running for Crittenden County Sheriff came before City Council requesting permission to use the City parks for campaign rallies for anyone running for public office. Councilor Felton moved, seconded by Councilor Jackson to refer this to the Park Commission. Motion carried unanimously. Councilor Catt stated the Park Commission is meeting Monday, April 10th, at 5:30 p.m. Councilor Catt called Mayor Johnson's attention to the date on the first line of the minutes needs to reflect March 16th, not March 2nd. Councilor Catt moved, seconded by Councilor Robinson to approve the minutes as amended. Motion carried unanimously. City Attorney Peeples read an ordinance on its SECOND READING for the adoption of the Arkansas Plumbing and Gas Code 1999, Eighth Edition, which code regulates the installation alteration, and maintenance of all plumbing within the City of West Memphis; providing a penalty for violations of said code; repealing all ordinances in conflict with said code. A motion was made and seconded to suspend the rules and place the ordinance on its third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its THIRD AND FINAL READING. A motion was made and seconded to adopt the ordinance. Upon voice vote, the voting was unanimous. The ordinance was adopted and assigned No. 1920. R-1 City Attorney Peeples read a resolution authorizing the Mayor and the City Clerk to execute a deed for the sale of certain real property to Buddy Suiter. A motion was made and seconded to adopt the resolution. Upon voice vote, the voting was unanimous. The resolution was adopted and assigned No. 1646. R-2 City Attorney Peeples read a resolution approving and authorizing the City of West Memphis to participate in the Crittenden County Communications Center. A motion was made and seconded to approve the resolution. Councilor Robinson read two letters from dispatchers of the City opposing the move to the Commurrtications Center. Councilor Peeples asked the opinion of the Police and Fire Department. Solomon Ball, Inspector, West Memphis Police Department, came before the council stating he was opposed to sending the dispatchers to the county. Mac Holmes, Fire Chief, West Memphis Fire Department came before the council stating he thought it would be a good idea overall for the county and city to participate in the Communications Center. Lengthy discussion was held. Councilor Felton made a motion to table this resolution indefinitely, seconded by Councilor Jackson. Roll call vote was as fol~ws: AYES: Reece, Thomas, Robinson, Catt, Bruce, Peeples, Felton and Jackson. NOES: Burroughs. The motion PASSED. R-3 There was a motion made and seconded to read title only. Upon voice vote ,the voting was unanimous. City Attorney Peeples read a resolution to change the West Memphis Comprehensive Plan for the property known as: Lot 9 of Bonds ~rvey of Irregular Lots recorded in Plat Book 1, Page 106. Re-recorded in Plat hook 3, Page 322, in the office of the Circuit Court Clerk & Ex-Officio Recorder of Crittenden County, Arkansas from single-family residential to multi-family 3 residential. A motion was made and seconded to adopt the resolution. Upon voice vote, the voting was unanimous. The resolution was adopted and assigned No. 1647. A motion was made and seconded to read title only on the next ordinances O-1 through O-6. Upon voice vote, the voting was unanimous. O-1 City Attorney Peeples read an ordinance on its FIRST READING to rezone certain property in the City of West Memphis, known as: Lot 9 of Bonds Survey of Irregular Lots recorded in Plat Book 1, Page 106. Re-recorded in Plat Book 3, Page 322, in the office of the Circuit Court Clerk and Ex-Officio Recorder of Crittenden County, Arkansas to R-4, Multi-Family Residential. A motion was made and seconded to place the ordinance on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its SECOND READING. A motion was made and seconded to place the ordinance on its third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its THIRD AND FINAL READING. A motion was made and seconded to adopt the ordinance. Upon voice vote, the voting was unanimous. The ordinance was adopted and assigned No. 1921. O-2 City Attorney Peeples read an ordinance on its FIRST READING to amend Section 3.08.030 of the West Memphis Municipal Code regarding the procedure for opening competitive bids. A motion was made and seconded to place the ordinance on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its SECOND READING. A motion was made and seconded to place the ordinance in its third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its THIRD AND FINAL READING. A motion was made and seconded to adopt the ordinance. Upon voice vote, the voting was unanimous. The ordinance was adopted and assigned No. 1922. O-3 City Attorney Peeples read the ordinance on its FIRST READING to amend Articles II and VIII of the Land Subdivision and Development Code of the City of West Memphis, Arkansas as adopted by Ordinance 1266. O-4 City Attorney Peeples read the ordinance on its FIRST READING to amend Section 2.30.170 of the West Memphis Municipal Code to increase the payment from the West Memphis Utilities to the City General Fund from 4 1/4% to 5%. A motion was made and seconded to place the ordinance on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its SECOND READING. A motion was made and seconded to place the ordinance on its third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the ordinance on its THIRD AND FINAL READING. A motion was made and seconded to adopt the ordinance. Upon voice vote, the voting was unanimous. The ordinance was adopted and assigned No. 1923. O-5 Mayor Johnson stated all of the paper work is not completed at this time for this ordinance, which has to do with the port expansion. Mayor Johnson asked for this ordinance to be tabled indefinitely since the audits and reports have not been completed. A motion was made and seconded to table this ordinance indefinitely. Upon voice vote, the voting was unanimous. O-6 City Attorney Peeples read the ordinance on its FIRST READING to amend Ordinance 1258, as amended, regarding zoning regulations for the City of West Memphis, Arkansas, to include landscape regulations. Councilor Robinson made the motion, seconded by Councilor Peeples to pay Metroplex $125,154,63 for Scada System. Upon voice vote, the voting was unanimous. 4 Councilor Catt made the motion seconded by Councilor Reece to accept the Planning Commission recommendations. Upon voice vote, the voting was unanimous. Councilor Felton made the motion seconded by Councilor Jackson to sign agreement of understanding and a memorandum of agreement with the Good Neighbor Center. Upon voice vote, the voting was unanimous. Mayor Johnson stated there were two proposals to use the old library building. The council heard one proposal at pre-council and the other proposal during Citizens Request. There was brief discussion. Councilor Catt made the motion seconded by Councilor Peeples for YCAP to use the old library building. YCAP will pay $1 for the use of the building to the city and pay for the insurance and maintain the building. Roll call vote was as follows: AYES: Reece, Robinson, Catt, Peeples, Felton, Burroughs and Jackson. NOES: Bruce. Councilor Robinson made the motion seconded by Councilor Catt to sign contracts with Sorrell Consulting Engineers for the Utility's Sewer System Evaluation Survey-Phase II and Rehabilitation of Pump Stations 17 and 21 Project. Upon voice vote, the voting was unanimous. City Attorney Peeples stated the City of West Memphis Public Facilities Board is in the process of attempting to close a transaction far the sell approximately 234 acres for $6,000 an acre, which comprised most of the unsold portion of the Industrial Park. The buyer would like to close this tomorrow. Instead of calling a special session to act on this he asked the council to act on this today. The purchase price would be used to release the mortgage that is currently with the Utility Department and approve for the Mayor to sign the necessary documents to release this mortgage. Mr. Sidney Runnels came before the council explaining this project would be used by Mid South Community College for a training facility for their transportation needs. Councilor Peeples made a motion seconded by Councilor Jackson to grant this permission for the Mayor to sign the necessary documents for the release of the mortgage upon receipt of payment. Upon voice vote, the voting was unanimous. Councilor Reece stated Councilor Thomas had to leave, but the Public Works Committee meeting they discussed several projects and asked Ward Wimbish, Public Works Director to come before the council to report on this. Mr. Wimbish stated they discussed in detail the Geographic Information System which would build onto the Auto Cad System we have. Councilor Robinson stated she would like to thank OfFicer Blair, Officer Christopher, Paul Luker, the Mayor for all the help in Ward 4 making it a cleaner and better place to live. Mayor Johnson recognized the outstanding job on the work he has done with the abandon vehicles, trash in the yards and grass complaints. Councilor Burroughs stated some time ago the council addressed the Utility Electrical Department in giving them a pay raise. At that time a street light repairman that is in the electrical department, was overlooked. He stated he discussed this with Ward Wimbish, Utility General Manager, and Mr. Wimbish advised him this would h~v~e to go before the council. Councilor Burroughs asked for the council to raise his salary from a 2 year to a 4 year, which is Grade 17. Councilor Burroughs made a motion seconded by Councilor Jackson to approve the raise for this electrical employee. Councilor Burroughs amended the motion with the Utility Commissions approval. Roll call vole was as follows: AYES: Reece, Peeples, Felton, Burroughs and Jackson. Councilor Bruce voted present. Request FAILED. Councilor Jackson wanted to thank Community Development for the work that they have done cleaning up and fixing up the houses in Ward 5. Having no further business to come before the council, Councilor Felton made the motion seconded by Councilor Reece to adjourn. Upon voice vote, the voting was unanimous. Meeting adjourned at 3:20 p.m. PASSED and APPROVED this ~ 1-~ day of 2000. lGc .,,.. ~ ~..~ ,.r-- WILLIAM H. JOHN ON, MAYOR ATTEST: PHILL CITY CLERK WEST MEMPHIS UTILITIES ONE 3000 KVA 3 PHASE PADMOUNT TRANSFORMER 04-06-2000 DELTA Y TVESCO-PAUWELS I TVESCO-COOPER ARK. ELEC.-HOWARD ARK. ELEC.-COOPER STUART IRBY-PAUWELS POWER & TEL.-GE ACTUAL COST TOTAL OPERATING COST $24,500.00 $70,928.25 $25,743.00 $73,114.06 $21,329.00 $79,821.72 $23,100.00 $100,671.84 $20,950.00 $79,442.72 $25,610.00 $72,981.06 $26,110.00 $73,508.79 04/2JI2000 21:52 E707957999 SORP.ELL COFJSULTIFJG E PAGE 01 BID TABULATION HIGHWAY 77 WATER AND SEWER RELOCATIaN WEST MEMPffiS, ARKANSAS Apri106, 2000 CONTRACTOR TOTAL AMOUNT BID 1 B 8t B UTILITY CONTRACTORS MARION, ARKANSAS ~ ~~ l MCV, INC. A-I.IEXANDER, ARKANSAS `~.o ~.r,,o~ 3 CRiTTCO CONSTR.. CO. MARION, ARKAtvsAS X55, s s v, o 0 a RoHERrs coNTRACTn~G co. y FORREST CITY, ARKANSAS 9'f0.Od ~G , S DAVID CLINE CONSTRUCTION HONG ARK O O 8 5 ~ C , ANSAS . o .1, O PREPARED BY SORRELL CONSULTING ENGINEERS, LLC 206 SHOPPIIVGWAY BLVD. WEST MEMPffiS, ARKANSAS X2301 Post-iC' Fax Note T6?7 Date y3 "p,~- To Co/DetN. Co• Phones Phonee ~ as/'>4/?aaa '?'=: 16 S~a73276a4 i:ITY W MPHS Pl~r~ a1 ~A`( TRANSMITTAL # of es~_ R ~ CITY OF WEST MEMPHIS PARK DEPARTMENT Five -16 X loft X Sft Sink Bleacher canopka April 6, 2000 Bidder T0: 1~ ~„ FROM: CO:_ qTY ~ WE8T MEMPHIS DEPT. ~~.~ PHONE:(501)732-7584 FAX ~ ?3 ~ - GS , fAX ~ (501 ~ 732-760 COMMENTS.__~_ Canopy Bid Price Hommer Sommer Ca S SO ~?S GYJ Diversitkd Recrcat~too S Parasol Aw-uinE S Installation Bid Price S ~~'4 00 S S TO: City Council Members FROM: William H. Johnson RE: Disposal of municipal supplies MEMO In accordance with the requirements of A.C.A. 14-58-306 and Section 3.08.050 of the West Memphis Municipal Code, I hereby certify that, in my opinion, the fair market value of the items set out in the attached Exhibit A is less than Five Thousand Dollars ($5,000.00) and that such items may be sold without competitive bidding. WILLIAM H. JOHN' !N, Mayor DATE: ~',~~~0 ~ Scrap Transformers to Sell Manufacturer Serial Number PCB -PPM KVA Size Jimelco N87G0105 BDL 50 McGraw/Edison 72TF528006 BDL 75 Westinghouse 82A300487 BDL 25 Wagner J5H2513 24.6 37.5 Westinghouse 72AH18579 BDL 100 Westinghouse 67AC3094 ND 37.5 Westinghouse 65AH12046 ND 50 Wagner 5L64733 BDL 37.5 Central 3297-20 ND 25 Westinghouse 6392609 9.7 15 Westinghouse 76A220416 BDL 25 General Electric J127951Y69A BDL 37.5 White 94051732 ND 50 RTE 683021028 ND 25 McGraw/Edison 72TE525004 13.0 37.5 General Electric E460652-60Y ND 25 McGraw/Edison 73TH127002 33.5 50 Howard 19431-4071 ND 50 Westinghouse 67AD7271 ND 50 General Electric D958326-59Y BDL 25 General Electric K208629Y71AA ND 25 Westinghouse 82A300485 BDL 25 Wagner 69332725 NON 50 Westinghouse A1712A99AAE BDL 100 Moloney 2446509 ND 37.5 Moloney 1378760 24.1 50 Moloney 1385114 33.4 50 Westinghouse 60AG1574 BDL 100 United 873099EAA NON 25 Westinghouse 64AK7851 NON 37.5 Westinghouse 55A8230 15.1 25 Westinghouse A7712A50AA2 1.23 50 United 891886DAA BDL 50 Van Tran 69V6526 BDL 37.5 Westinghouse 65AE11435 BDL 100 General Electric E5034456-61 Y NON 37.5 White 95070705 NON 100 McGraw/Edison 78NN011-004 ND 15 Westinghouse 70AD5460 1.55 37.5 Van Tran 71 V6679 BDL 50 „+ ~, Wagner 5M13191 ND 37.5 Wagner 5T50588 BDL 25 Magnetic 820138 BDL 25 Magnetic 825287 BDL 25 Magnetic 820136 BDL 25 White 95040311 NON 50 ABB 90J628022 ND 50 Westinghouse 89J543092 NON 75 White 95040302 NON 37.5 TOTAL KVA 2,180 Proposals to Purchase Soloman Corp. Multi-States Delta Y $0.75 per KVA $0.50 per KVA $0.50 per KVA $1,635.00 $1,090.00 $1,090.00