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06/24/2010MINUTES WEST MEMPHIS CITY COUNCIL JUNE 24, 2010 A regular meeting of the West Memphis City Council was held on Thursday, June 24, 2010, at 1:30 p.m. in the City Council Chambers at City Hall, 205 South Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Rev. Jeff Williams of the Mission Serve Organization. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attomey David Peeples, City Treasurer Frank Martin, and Councilors, Lorraine Robinson, Tracy Catt, Ramona Taylor, Herman Coleman, Marco McClendon, Willis Monday, James Holt, Taz Tyron, and Phillip Carter. Absent: Councilor James Pu/liaum. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENING Community Development Agencv -Demolitions. Bids were opened at 1:00 p.m. and copies of the bid sheets were given to the council. Councilor Taylor moved, seconded by Councilor Robinson to accept the bids and refer to Community Development for disposition. Motion carried by a unanimous vote. PROCLAMATION Mayor Johnson issued a Proclamation to the World Changer Organization who is in town working on housing rehabilitation of fourteen low income home owners. Mayor Johnson proclaimed the week of June 21 - 25, 2010 as World Changers Week in West Memphis, Arkansas. Mayor Johnson issued a Proclamation to the Mission Serve Organization who is in town working on housing rehabilitation of fourteen low income home owners. Mayor Johnson proclaimed the week of June 21 - 25, 2010 as Mission Serve Week in West Memphis, Arkansas. MINUTES Councilor Robinson moved, seconded by Councilor Mondy to dispense with the reading of the minutes of June 3, 2010, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD. BUSINESS 3`d Reading An Ordinance requiring all contractors, carpenters, workmen, repairmen, etc. who offer services for the construction, reconstruction, remodeling and roofing work in the City Of West Memphis, Arkansas, to meet certain criteria before being authorized to pertorm work in the City. Councilor Catt moved, seconded by Councilor Tyrone to table this Ordinance until July 15, 2010 to allow them time to have a work session. Motion carried by unanimous vote. 2nd Reading An Ordinance granting a Special Use Permit for the property located at 620 South 16"' Street, allowing a home day care facility in a R-2 Residential District. City Attomey Peeples read the Ordinance for the SECOND time. Councilor Tyrone moved, seconded by Councilor Taylor to suspend the rules and the Ordinance is placed on the third and final reading. Motion carried by a unanimous vote. City Attomey Peeples read the Ordinance for the THIRD time. Councilor Tyrone moved, seconded by Councilor Robinson to approve the Ordinance. Motion carried by unanimous vote. The Ordinance was adopted and assigned No. 2250. 2nd Reading An Ordinance granting a Special Use Permit for the property located at 2301 East Broadway, allowing an auction in a C-2, Commercial District. City Attomey Peeples read the ordinance for the SECOND time. Councilor Taylor moved, seconded by Councilor Carter to suspend the rules and the Ordinance is placed on the thirci and final reading. Motion carried by a unanimous vote. City Attomey Peeples read the Ordinance for the THIRD time. Councilor Catt moved, seconded by Councilor Tyrone to approve the Ordinance. Motion carried by unanimous vote. The Ordinance was adopted and assigned No. 2251. NEW BUSINESS Councilor Robinson made a motion to read the items in new business by title only, motion was seconded by Councilor Taylor. Upon voice vote, the voting was unanimous. R-1 A Resolution adopting the Grant Management Policy and Procedures for the City of West Memphis City Attomey read the Resolution. Councilor Taylor moved, seconded by Councilor Robinson to approve the Resolution. The motion carried by a unanimous vote. The Resolution was adopted and assigned No. 1961. O-1 Be it enacted by the City Council of the City of West Memphis, an Ordinance to be entitled: "An Ordinance providing for the establishment of a Flood Damage Prevention Program for the City of West Memphis, Arkansas, and for other purposes. Councilor Taylor moved, seconded by Councilor Robinson, to table this Ordinance until September 2, 2010. Upon voice vote, the voting was unanimous. 2 PERMISSION REQUESTS Councilor Taylor moved, seconded by Councilor Carter to give Mayor Johnson permission to sign a contract with (LRK) Looney Ricks and Kiss. The motion carried by a unanimous vote. Councilor Carter moved, seconded by Councilor Catt to adopt Policy and Procedure Changes for the West Memphis Police Department. Councilor McClendon had some questions he wanted to ask before the vote. Captain Donald Oakes with the West Memphis Police Department answered all questions. Roll call vote: AYES: Robinson, Catt, Taylor, McClendon, Holt, Tyrone, and Carter NAYS: PASS: Coleman and Mondy The motion carried. COMMITTEE REPORTS Fire Commission-Councilor Catt reported they reviewed bids for roofing Fire Station 1 and accepted the low b of $47,170 from Delta Roofing. He said this will require a budget amendment and will be referred to the Budget Committee. Utility Commission -Councilor Tyrone reported they approved bids on a 2000 KVA 3 Phase Padmount Transformer and on the SCADA System Upgrade. Commissioners also approved to sell scrap transformers to Solomon Corporation for $3.48 per KVA. Currently they have 2,970 total KVA, about 50 transformers, at the containment center. They were also updated of ongoing meetings with four other cities (Conway, Osceola, Benton and North Little Rock) trying to put together a power tool, as a group, to buy assets of genera#ion, then as group owners buy power. CITIZENS REQUESTS Doris Jordan -present on behalf of her mother-in-law who bought a house at 700 Wilson in 2006 and it had grass liens attached from 2003 and 2004 that the mortgage company inGuded in her house note. She was asking the City to relieve her from the $633.00 lien because that amount caused her house note to go up. Mayor Johnson said he was going to refer this matter to Paul Luker, Director of Planning & Development, to research and report back to the council. ANNOUNCEMENTS The following distributions were made from Charity Days' funds from Southland Racing: Marco McClendon: $400.00 to the Good Neighbor Center, $200.00 to Families in Transition and $150.00 to Boy Scouts of America. Councilor Taylor made a motion to accept the distributions as presented, motion was seconded by Councilor Mondy. Upon voice vote motion was unanimous. Mayor Johnson recognized the 2010 Crittenden County Leadership group who were in attendance. Having no further business to come before the City Council, Councilor Coleman moved, seconded by Councilor Catt to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:06 p.m. PASSED and APPROVED this ~ ~ day of July, 2010. WILLIAM H. JOHN ON, MAYOR ATTEST: <<~ P PARR, CITY CLERK Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk N 0 ~~ 3 ^O •~ ^~ ~~ O Q D V J ~ N O = d N C ~ O ~N ~Y N U -~ ~ d ~ v o ~ ~p s ~ ~ d' ~ O CO ~~ ~' ~ ~ I ~ ~ '~ L O L ~ ~ ~ ~ ~ ~ N ` ",\, ~ ~ ~ ^ '~ 1 L ~ ~ ~ C _~ N N p C ~ p U Y U L ~ C L y.~ N ~ C O U 7+ ~ s WEST MEMPHIS POLICE DEPARTMEN"" POLICY AND PROCEDURES PURPOSE: Rifle Policy ' Seven Effective Da#e 1 ] /15/07 Five Issued pate 11/29/07 Two Kevision West Memphis City 4 Approved' Date Council 4 The purpose of this directive is to create guidelines and procedures for the specifications, qualification and deployment of the West Memphis Police Department Rifle. BACKGROUND: Nationwide, criminals are becoming increasingly violent and prone to use high power, high capacity assault weapons. To combat this threat, police departments are deploying rifles as a defensive tactical weapon. The assigned rifle will provide a greater ability to respond and react to this deadly threat. POLICY: ~ ' Officers desirin to carry the carbine rifle must submit a request through their c am of cowman o e office of the Chief of Police for approval. Once approved, an officer must complete the Basic Carbine Rifle training course conducted by the West Memphis Police Department Training Division. Officers must have one year of service with the West Memphis Department and the officer must have scored at least 80% on their first attempt on their previous handgun 50 round qualification courses. A: Specifications of Rifle Carbine Rifles must be AR-15 style weapons, .223 caliber or 5.56 NATO, 16 inch barrels, and configured for semi-automatic use only. The rifle and all accessories must be black in color. • Officers desiring to carry a rifle mus purchase ~ nl departmentally approved weapons. • Minimum trigger pull weight must be no less than 5.5 pounds. No set triggers or two stage triggers will be allowed. WEST MEMPHIS POLICE DEPARTMENT POLICY AND PROCEDURES The maximum magazine capacity is 30 rounds for the carbine rifle. All carbine rifle magazines will be loaded two rounds short of the maximum capacity of the magazine. Spare magazines will be carried in a bag, pocket, or on a belt when deployed. When the Officer deploys a bag or belt, it must not cover the uniform or the identifying police apparel so the Officer is readily identified as such. All carbine rifles will be equipped with front and rear iron sights. An electronic sighting system must be approved by the West Memphis Police Department. The electronic sight must be mounted in such a manner that it allows fora "co-witnessing" sight picture when viewed through the iron sights. The sight picture shall be considered co-witnessing if the illuminated dot of the electronic sight is visible and appears positioned on the tip of the front sight when the shooter acquires a proper sight picture through the iron sight. This is required in case the electronic sight fails. No sights with magnification will be allowed on the weapon. • Carbine Rifles transported in departmental vehicles must be locked in a rifle rack or stored in a case in the trunk of the vehicle. The interior trunk release must be disabled in order to store the carbine rifle in the trunk. In the case of a specialty vehicle with no trunk, the carbine rifle will be stored in a case in the rear of the vehicle and out of sight. B. Duty Location: While being stored in the vehicle, the weapon will be: 1. On "safe". 2. No round in the chamber 3. The bolt/dust cover closed 4. Loaded magazine inserted into the weapon No loaded rifles will be allowed in any police facility. In order to enter a facility, the rifle will be: 1. On "safe". 2. No round in the chamber 3. The bolt/dust cover locked open 4. No magazine will be in the weapon WEST MEMPHIS POLICE DEPARTMENT POLICY AND PROCEDURES C: Weapon Accessories: This is a list of the only accessories that are approved to mount on the Carbine Rifle. No laser systems will be allowed • Flashlight system (Required) • Forward grip ~ Adjustable-stock • Night Sights • Charging Handle Extension • Sling (Required) • Battery Assist Device (B.A.D. lever) • Charging Handle Extension • Redimag systems No other accessories will be allowed without the approval of the West Memphis Police Department. Supervisors may carry previously owned department weapons with approval from the Chief of Police. D: Ammunition Only rounds approved by the West Memphis Police Department are permitted. Tracer, explosive, incendiary, or armor-piercing ammunition are not permitted. The ammunition will be factory loaded. At no time will the Police Department rifles be used with reloaded or hand loaded ammunition. E: Training In order for a sworn member of the West Memphis Police Department to carry a carbine rifle, they must first attend the Basic Rifle Course conducted by the Training Division. Safety, proper technique and accuracy are the goals of the firearms training. Courses include both day and low-light shooting. This course will teach the following skills: 1. Safety 2. Policy 3. Nomenclature 4. Cleaning and Maintenance 5. Limitation of Weapon System 6. Failure Drills 7. Proficiency in shooting WEST MEMPHIS POLICE DEPARTMENT POLICY AND PROCEDURES The carbine rifle course of fire will have a specific time frame sufficient to simulate a stress situation, which causes the officer to apply fundamental concepts of safety, proper technique, and accuracy in firing and proficiency in reloading the firearm. The course of fire and the passing score will be determined by the Training Division with the approval of the Chief of Police. During any qualification, if anyone does not qualify, they will have the option of individual instruction from a firearms instructor. If after this instruction, they fail to qualify, they will be suspended from carrying a rifle and will be required to attend the Basic Rifle Course again should the Officer desire to carry the carbine rifle. A firearms instructor can recommend to the Chief of Police that an officer not be permitted to carry the carbine rifle because of lack of proficiency, even though the officer has qualified with it. All officers who carry the carbine rifle will be required to qualify two (2) times a year at the Firing Range. The Training Division will set qualification dates. Anyone who misses the set qualifications will contact the Training Officer and coordinate awake-up qualification. Once an Officer attends the carbine rifle school and meets the requirements to carry the rifle, the Training Division will send a memorandum to their Division Commander authorizing that officer to carry the rifle. This memorandum will include the authorized rifle that the officer is allowed to carry. If at anytime, an Officer fails to re-qualify or is not able to carry the carbine rifle for any other reason, the Training Division will notify the officer's Division Commander of the status change. F: Weapon Repair and Maintenance Guidelines • All carbine rifles will be inspected semi-annually by an armorer or his designee. Weapons determined unsafe or to have an unauthorized accessory by a departmental armorer will not be authorized for use in the performance of duty. • Weapons determined unsafe may be re-inspected at a later date by the same armorer if possible, and if found safe may be approved for use in the performance of duty. WEST MEMPHIS POLICE DEPARTMENT POLICY AND PROCEDURES G: Use of Weapon The carbine rifle is provided as an additional force option for officers when faced with incidents posing a higher degree of danger where along-range weapon or tactical weapon to meet comparable resistance is needed. The carbine rifle is provided as a supplement to the officer's primary weapon. a) Officers shall only deploy the carbine rifle in the following circumstances: 1. At the direction of a supervisor, or 2. When officers can clearly articulate the need for deploying the rifle. Examples of such situations may be but are not limited to: • The officer reasonably believes a suspect(s) maybe wearing protective body armor. • The officer reasonably believes a suspect(s) may be armed, or may have immediate access to ahigh-powered weapon or to a weapon that exceeds the capability/capacity of the officer's primary weapon. • An active shooter is in progress. • An armed barricaded suspect. Once SRT has arrived and the officer is relieved on the inner perimeter, the rifle will be secured. b) Supervisors will monitor the deployment of the carbine rifle and will take appropriate actions where nePr1PA -~C~ -cola ion of these guidelines or inappropriate u a esult in ~ ~~` disciplinary action and prohibition from car in~rbine rifle o ~ '~' g ,~ 1' 1 ..~ ` ~ `. .1 lire Commission West Memphis City Council Minutes Called Meeting June 3, 2010 Attending: Tracy Catt*, Rev. CFerman Coleman*, James Aulliaum*, Marco McClendon*, Ramona Taylor*, WMFD - Chief Lddie Spears, Asst. Chief' Wayne Gately, EMS Chris 13rogdon Evening Times -`Trip Cook The meeting was called to order by Chair "Tracy Catt.. The special meeting was called to review the bids for roofing at Fire Station 1. After discussion, Pulliaum moved and Coleman 2"d the low bid of $47,170 from Delta Roofing be referred to the Budget Committee as it will require a budget revision for the Fire Department. With no further business, the meeting was adjourned. Ramona "Taylor, Secretary -P,~ Jun 24 2010 1:20PM HP LRSERJET FfiX 870 '735-3531 p.l WEST MEMPHIS UTILITY COMMISSIC?N P O Box 1868 604 East Cooper West Memphis AR 723p3 Phone (874) 735-3355 Fax (870) ?32.7823 Commission Meeting: June l0, 2010 Commissioners approved bids on a 2000 KVA 3 Phase Padmount Transformer to HU Supply Utilities far X25,24$.26. Commissioners rejected bids on the SCADA System Upgrade. The specifications will be rewritten and then bid again, so the cost options will be clear when everyone bids. Commissioners approved to Sell Scrap Transformers to Soloman Corporation for $3 ,46 per KZ'A. Currently we have 2,970 Total KVA, about 50 transformers at the cantainrnent center. Commissioners were informed of ongoing meetings with four other cities (Conway, Qsceola, Benton and North Little Rock) trying to put together a power pool, as a group we would buy assets of generation, then as group owners buy power.