2254ORDINANCE NO. 2.2S~I
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS OF
LAYNE PUMP NUMBER 29864, AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not feasible or
practical; and
WHEREAS, there are many items necessary for the City's use where competitive
bidding is deemed not feasible or practical; and
WHEREAS, the City of West Memphis and the West Memphis Utilities are in need of
having repairs made to Layne Pump Number 29864 and the pump has been inspected by Layne-
Arkansas, and competitive bidding under such circumstances would not be feasible or practical;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following item to be used by the City,
described as follows:
Repairs to Layne Pump Number 29864 at a cost of $64,545.35.
2. EMERGENCY CLAUSE. It having been found and determined by the City Council
of the City of West Memphis, Arkansas, that the repair of pump 29864 is necessary to maintain
well number 2 which is a vital part of the water supply for the City of West Memphis and that
there was an urgent and immediate need for said repairs to be completed prior to the increased
demands of the summer months, an emergency is hereby declared to exist, and this Ordinance
being necessary for the preservation of the public peace, health, safety and welfare of the Citizens
of West Memphis, Arkansas, shall be in full force and effect from and after the date of its
passage and approval.
PASSED AND APPROVED this S~` day US \ , 2010.
~ ~`~..,.,, `.~/,~y,
WILLIAM H. JOHNSON, Mayor
ATTEST:
PHI LIP RA, City Clerk
SPONSORED BY:
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RECEIVED
City Clerk's Office
DatelTime os~o~ fio ~:~opti
By n.,.~~ o~ ~.
Layne Christensen Company
Remit to: 9317 Paysphere Circle Chicago, IL 60674
Layne-Arkansas - 2015 South Main Street P.O. Box 1210 Stuttgart, AR 72160-1210
PH: (870) 673-1591 -FAX: (870) 673-2990
INVOICE #: 89002063
SOLD TO: West Memphis Utilities
604 East Cooper
P.O. Box 1868
West Memphis, AR 72301
Client Phone: 870-735-3355
INVOICE DATE: 07/20/2010
PO#:
LAYNE ORDER#: 10930033
CLIENT#: 10930336
TERMS: DUE UPON RECEIPT
QUANTITY DESCRIPTION PRICE TOTAL RUNNING
BALANCE
Repairs to Pump SIN 29864 pulled from Well No. 2
1 'Disassemble, inspect, and assemble 4 stage 12XC J-Line bowl. Cast iron $210.00 $210.00 $210.00
bowl parts were heavily pitted and metal was soft. Bowl damaged beyond
1 repair.
*New all bronze 4 stage 12FDLC pump bowl
$30,653.00
$30,653.00
$30,863.00
1 *Disassemble, inspect, and assemble 180' of 10 x 2-1/2 x 1-1 /2 column $1,364.00 $1,364.00 $32,227.00
assembly
1 *Column extension, 10 x 2-1/2 x 1-1/2 x 20' $1,901.63 $1,901.63 $34,128.63
2 *Column, 10" x 19'9-5/8" $752.50 $1,505.00 $35,633.63
180 Ft *Epoxy coating, 10" column $23.70 $4,266.00 $39,899.63
180 Ft *Epoxy coating 2-1/2" oil tube $4.20 $756.00 $40,655.63
1 *Pull column couplings $300.00 $300.00 $40,955.63
1 *Polish and straighten 180' 1-1/2 shaft $212.00 $212.00 $41,167.63
5 *Shaft bearings, 2-1/2 x 1-1/2 $70.28 $351.40 $41,519.03
8 *Bushing, spider, 2-112 tube $20.00 $160.00 $41,679.03
36 *Oil tube, 2-1/2 $89.60 $3,225.60 $44,904.63
2 *Combination column couplings, 10 x 3 $501.20 $1,002.40 $45,907.03
10 *Shaft couplings, 1-1/2 $26.00 $260.00 $46,167.03
1 `Suction pipe, 8" x 20' $645.60 $645.60 $46,812.63
1 *Grease, paint, packing, tape, varsol $68.00 $68.00 $46,880.63
10 Gal *F-M ISO-32 food grade turbine pump oil $25.00 $250.00 $47,130.63
12 Tubes *Permatex $9.47 $113.64 $47,244.27
12 Tubes*Silicone $5.97 $71.64 $47,315.91
8 *Machine bolt, 7/8 x 4 $2.78 $22.24 $47,338.15
6 *Machine bolt, 5/8 x 1-1/4 $0.57 $3.42 $47,341.57
1 *Machine new drive shaft, 1-1/2" x 4' $160.40 $160.40 $47,501.97
1 *Check, clean, face, and paint stuffing box $45.00 $45.00 $47,546.97
1 *Sandblast, clean, check, and paint pump head $60.00 $60.00 $47,606.97
1 *Clean, check, repair oiler and fittings $14.00 $14.00 $47,620.97
1 *Guage, altitude, 230' $22.34 $22.34 $47,643.31
1 *Guage, pressure, 200# $40.89 $40.89 $47,684.20
181 Ft *Stainless steel airline $2.44 $441.64 $48,125.84
1 *Clean, test, disassemble, replace bearings 100 HP electric motor $412.00 $412.00 $48,537.84
1 *Motor bearing, upper 7322 $587.78 $587.78 $49,125.62
Layne Christensen Company
Remit to: 9317 Paysphere Circle Chicago, IL 60674
Layne-Arkansas - 2015 South Main Street P.O. Box 1210 Stuttgart, AR 72160-1210
PH: (870) 673-1591 -FAX: (870) 673-2990
INVOICE #: 89002063
SOLD TO: West Memphis Utilities
604 East Cooper
P.O. Box 1868
West Memphis, AR 72301
Client Phone: 870-735-3355
TERMS: DUE UPON RECEIPT
INVOICE DATE: 07/20/2010
PO#:
LAYNE ORDER#: 10930033
CLIENT#: 10930336
QUANTITY DESCRIPTION PRICE TOTAL RUNNING
BALANCE
1 *Motor bearing, lower 6213 $37.28 $37.28 $49,162.90
1 *Sight glass, oil $50.75 $50.75 $49,213.65
2 Gal *Motor oil $15.38 $30.76 $49,244.41
1 *Pump rig rental and crew to pull and install well pump and high service $8,896.00 $8,896.00 $58,140.41
pump
4 Days *Service truck $100.00
$400.00
$58,540.41
1 *Crew expenses $540.00 $540.00 $59,080.41
Invoice Sub Total: $59,080.41
Tax: $5,464.94
Invoice Total: $64,545.35
Layne Christensen Company will institute a late payment charge at a rate of 18% per annum (unless a lower rate is required u nder applicable
law, In which case the lower rate shall apply) for all payments not made on or before the due date. It is the policy of Layne Christensen to
preserve all lien and payment bond rights where available. All notifications are sent strictly for this purpose.
Thank you for your business
Layne Christensen is an Equal Opportunity Employer
** ORIGINAL INVOICE **