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08//05/2010MINUTES WEST MEMPHIS CITY COUNCIL August 5, 2010 The regular meeting of the West Memphis City Council was held on Thursday, August 5, 2010, at 1:30 p.m. in the City Council Chambers at City Hall, 205 South Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:40 p.m. Invocation was given by Reverend Steven Sturdavan. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Marco McClendon, Willis Mondy, James Holt, Taz Tyrone, Phillip Carter, Lorraine Robinson, Tracy Catt, James Pulliaum, and Ramona Taylor. Absent: Councilor Herman Coleman. Quorum being present, Mayor Johnson proceeded with the meeting. MINUTES Councilor Catt moved, seconded by Councilor Mondy to dispense with the reading of the minutes of July 15, 2010 and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS 2"d Reading of an Ordinance granting a Special Use Permit for the property located at 3235 East Broadway, allowing a refrigerated trucking company in a C-2, Commercial District. City Attorney Peeples read the Ordinance for the SECOND time. NEW BUSINESS Councilor Robinson made a motion, seconded by Councilor Carter, to read R-1 through R-6 and O-1 and O-2 by title only. Upon voice vote, the voting was unanimous. R-1 A Resolution setting the annual tax levy for the Policemen's Pension and Relief Fund City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Councilor Robinson to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1962. R-2 A Resolution setting the annual tax levy for the Public City Library City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Councilor Tyrone to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1963. R-3 A Resolution setting the annual tax levy upon the assessed value of all Real and Personal property within the City of West Memphis, Arkansas for the Firemen's Pension and Relief Fund City Attorney Peeples read the Resolution. Councilor Taylor moved, seconded by Councilor Tyrone to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1964. R-4 A Resolution approving a grant from the Federal Aviation Administration in the amount of $145,562.00 for Project Number 3-05-0065-022-2010 authorizing the Mayor and City Clerk to execute documents to obtain the grant, approving expenditures, and for other purposes City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Councilor McClendon to approve the Resolution. Lynda Avery, Airport Manager explained this was a 100% grant that will pay for the project design phase for the rehabilitation of Parallel Taxiway Alpha. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1965. R-5 A Resolution authorizing the Mayor and City Clerk to enter into an agreement with the co-owners of the Independence Steam Electric Station 2 Coal-Fired Power Plant, and for other purposes. City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Councilor Taylor to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1966. R-6 A Resolution to appropriate a portion of the funds in the Park Bond Fund for a splash pad at Horton Park, a skateboard facility at Grimsley Park and improvements to Tilden Rodgers Park, and for other purposes City Attorney Peeples read the Resolution. Councilor McClendon moved, seconded by Councilor Pulliaum to approve the Resolution. Councilor McClendon said this project was dear to his heart because it is something for our children. He thanked Park Director, Lorenzo Parker and the Park Commission for their hard work on the project. Mayor Johnson stated that the two Aldermen from Ward 3 are to schedule a meeting regarding the skate park at Grimsley Park. He asked that anyone that had any input to contact Alderwoman Ramona Taylor or Alderman Taz Tyrone. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1967. O-1 An Ordinance waiving competitive bidding for the purchase of repairs to District Court Building declaring an emergency and for other purposes City Attorney Peeples read the Ordinance for the FIRST time. Councilor Tyrone made a motion, seconded by Councilor Holt, to suspend the rules and place the Ordinance on the second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Robinson made a motion, seconded by Councilor Tyrone to further suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Tyrone made a motion, seconded by Councilor Robinson, to approve the Ordinance. Upon voice vote, the voting was unanimous. Councilor Catt made a motion, seconded by Councilor Robinson to adopt the Emergency Clause, Section 2. Upon roll call vote, the voting was: AYES: McClendon, Mondy, Holt, Tyrone, Carter, Robinson, Catt, and Taylor NAYS: Pulliaum The Ordinance and the Emergency Clause, Section 2 was adopted and assigned No. 2253. 4 O-2 An Ordinance waiving competitive bidding for repairs of Layne Pump Number 29864, and for other"' purposes City Attorney Peeples read the Ordinance for the FIRST time. Councilor Catt made a motion, seconded by Councilor Taylor, to suspend the rules and place the Ordinance on the second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Tyrone to further suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous. City Attomey Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Tyrone to approve the Ordinance. Upon voice vote, the voting was unanimous. Councilor Catt made a motion, seconded by Councilor Robinson to adopt the Emergency Clause, Section 2. Upon voice vote, the voting was unanimous. The Ordinance and the Emergency Clause Section 2 was adopted and assigned No. 2254. PERMISSION REQUESTS Councilor Taylor made a motion, seconded by Councilor Tyrone to approve the Planning Commission recommendations as presented (copy attached). The motion carried by a unanimous vote. The next item under Perrnission Requests was permission to establish two (2) new positions for Police Dispatch. Mayor Johnson asked Councilor Robinson to give the Police Commission Report before they vote on this item. Councilor Robinson reported after discussion of the need of additional dispatchers to relieve some of the stress on the current dispatchers and to also cut down on the overtime pay, the Commission unanimously recommended the approval of the two new positions. They also discussed the retirement of Mike Allen, Assistant Chief, who retired at the end of July. He retired from the city to take over the County Sheriffs position in January. Councilor Pulliaum made a motion, seconded by Councilor Mondy to approve the two new positions in the Police j Department. No budget change is needed. Upon voice vote, the voting was unanimous. ,r„r Councilor McClendon made a motion, seconded by Councilor Pulliaum to give permission for Mayor Johnson to sign the contract on the parks improvements. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Public Works Committee -Councilor Taylor reported the Street and Sanitation Superintendents reported they are watching their staff closely for heat related problems. City Engineer, Phillip Sorrell is working on a street overlay plan to present to the City Council. Mr. Sorrell reported Glenn Bailey Drive is a little behind schedule, and work has begun on Southland Drive and Ingram Blvd. Mr. Sorrell recently went to Washington D.C. to meet with FEMA regarding the new flood maps. Budget Committee -Councilor Catt reported that City Treasurer Frank Martin presented the first 6 months income and expense report. Frank Martin reported with transfers from Drug Task Force, State Turn Back and the Quorum Court, we are currently budget neutral. They also discussed which course to pursue concerning Municipal Court waiving competitive bidding. Park Commission -Councilor Holt reported they discussed the park improvements. ANNOUNCEMENTS Paul Luker, Community Development Director addressed the City Council. He said in order for the city to keep receiving the Community Development Block Grant funding from HUD, they working on their 5 year consolidated plan process. He asked that the City Council members complete an on-line survey and asked anyone that wants to participate can call the office at 732-7520 and they will tell them how to access the website. Councilor Robinson read a petition to the Mayor and Elected Council Members from homeowners and taxpayers of South Seventh Street and Eighth Street opposing to reopening their streets to a truck route. The petition was presented to the City Clerk for the record. Councilor Pulliaum said he had met with the group and they are working on a plan. City Engineer Phillip Sorrell said that 7th Street is zoned for Industrial use and was designed for truck traffic. Councilor Robinson congratulated Councilor McClendon for graduating from the University of Phoenix. Having no further business to come before the City Council, Councilor Carter moved, seconded by Councilor Tyrone to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:15 p.m. PASSED and APPROVED this l of day of August, 2010. ATTEST: - -- PHIL ,CITY CLERK ~~_~ ~~ WILLIAM H. JOH SO AYOR Minutes prepared by Cindy Greenwood, Senior Deputy City Clerk ~c5i ,yF_ of * Yr *7ry~~~~'... 41. ~~ '11 '' \1a• ~ ~ ' ~, ~. 9t CITY OF ~M'EST tiIEbIPHIS W eat MempF,ia, Ark®~ 72301 Planning and Development Ph#(870) 732-7520 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: July 30, 2010 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, July 28, 2010, to the Mayor and City Council, on Thursday, August 5, 2010. I. Replat of Lot 4.1st Addition. McCarlev Industrial Park. Application. Case #SD-02-10 -The Planning Commission recommended approval of the Replat of Lot 4, 1St Addition, McCarley Industrial Park. This case was presented by the property owner Mr. Dennis Londagin, of Empire Crome, represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers, for the property located at 4251 Petro Road. The Commission recommended approval, subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer. II. Replat of Lots 14-19 and Lots 29-32, Block 59 and Lots 4 and 5, Block 60-A, Showers Subdivision, Application Case #03-10 -The Planning Commission recommended approval of the Replat of Lot 14-19 and Lots 29-32, Block 59 and Lots 4 and 5, Block 60-A, Showers Subdivision. This case was presented by the property owner Mr. James Carpenter, represented by Mr. Dennis Sorrell, Sorrell Planning Commission Recommendations July 30, 2010 Page two Consulting Engineers, for the property located at approximately 1214, 1216, 1233 and 1235 Winchell Street and 1226-1228 Cox Street. Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer. III. Ingram Blvd. Right-of-Way Dedication Plat, Apalication Case #ROW-Ol-10 - The Planning Commission recommended approval of the Ingram Blvd., Right-of- Way Plat. This case was presented by the property owners represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers. 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