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08/ 19/2010MINUTES WEST MEMPHIS CITY COUNCIL August 19, 2010 The regular meeting of the West Memphis City Council was held on Thursday, August 19, 2010, at 1:30 p.m. in the City Council Chambers at City Hall, 205 South Redding, West Memphis, Arkansas. In the absence of Mayor Johnson, Councilor Catt made a motion, seconded by Councilor Pulliaum to elect Councilor Ramona Taylor as "president pro tempore°. Upon voice vote, the voting was unanimous. Councilor Taylor called the meeting to order at 1:30 p.m. Invocation was given by Reverend David Moose. Phillip Para, City Clerk, called the roll. Those present were: City Treasurer Frank Martin and Councilors, tMllis Mondy, James Holt, Taz Tyrone, Phillip Carter, Tracy Catt, James Pulliaum, Ramona Taylor, and Herman Coleman. Absent: Mayor t~lliam H. Johnson, City Attorney David Peeples and Councilors Marco McClendon and Lorraine Robinson. Quorum being present, Councilor Taylor proceeded with the meeting. MINUTES Councilor Catt moved, seconded by Councilor Tyrone to correct the minutes changing the title of Ordinance O-1 from: waiving competitive bidding for repairs of Layne Pump to: waiving competitive bidding for the purchase of repairs to District Court Building declaring an emergency and for other purposes. Upon voice vote the voting was unanimous. Councilor Catt moved, seconded by Councilor Tyrone to dispense with the reading of the minutes of August 5, 2010 and approve as corrected. Upon voice vote, the voting was unanimous. OLD BUSINESS 3`d Reading of an Ordinance granting a Special Use Permit for the property located at 3235 East Broadway, allowing a refrigerated trucking company in a C-2, Commercial District. City Clerk Phillip Para read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum moved, seconded by Councilor Mondy to approve the Ordinance. Paul Luker, Director of Planning and Development explained this allows a trucking business at this address. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2255. NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Coleman, to read R-1 through R-4 by title only. Upon voice vote, the voting was unanimous. R-1 A Resolution expressing the willingness of the City of West Memphis to utilize federal-aid monies for the following city project: Ingram Boulevard Improvements City Clerk Phillip Para read the Resolution. Councilor Pulliaum moved, seconded by Councilor Carter to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1968. R-2 A Resolution supporting amendments to the Constitution of the State of Arkansas: (1) to eliminate `L Constitutional Limits on interest rates for Government Bonds and Loans, revise interest rate limits on other loans, and authorize the financing of Energy Savings Projects-(Issue #2 at November 2010 General Election); and (2) to modify and improve the financing alternatives available to the state in support of major economic development projects in Arkansas (Issue #3 at November 2010 General Election). City Clerk Phillip Para read the Resolution. Councilor Pulliaum moved, seconded by Councilor Tyrone to approve the Resolution. Councilor Catt explained the amendments. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1969. R-3 A Resolution certifying the condemnation and removal of houses, buildings, and/or residential structures constituting a nuisance within the City of West Memphis. Councilor Pulliaum moved, seconded by Councilor Coleman to table the Resolution until the next meeting. Upon voice vote, the voting was unanimous to approve. The Resolution was TABLED. R-4 A Resolution authorizing the removal of a lien for grass cutting services performed by the City of West Memphis. City Clerk Phillip Para read the Resolution. Councilor Tyrone moved, seconded by Councilor Pulliaum to approve the Resolution. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1970. PERMISSION REQUESTS Councilor Pulliaum made a motion, seconded by Councilor Mondy to distribute Southland Park Gaming and Racing funds in the amount of $75,615.59 which are to be used for charitable purposes only, benefiting young females and young males of the city as determined by the mayor and governing body, dividing four ways: West Memphis Boys Club $18,903.90, Wonder City Boys Club $18,903.90, LR Jackson Girls Club $18,903.90 and JW Rich Girls Club $18,903.90. The motion carried by a unanimous vote. 2 The next item under Permission Requests was the approval of the revision for the City of West Memphis Emergency Operations Plan. Councilor Pulliaum moved, seconded by Councilor Tyrone to approve the revision as submitted. Upon voice vote, the voting was unanimous. (Copy attached) Councilor Pulliaum made a motion, seconded by Councilor Coleman to approve charity day funds distribution from Councilor Willis Mondy as follows: $361.01 to Wonder City Boys Club, $361.02 to All Our Children and $361.01 to Promoting Change through Involvement. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Advertising ~ Promotion -Councilor Taylor reported their only action was the approval for Sarah Beth Christian to negotiate a television ad packet for the Christmas event. ANNOUNCEMENTS Councilor Taylor announced Business after Hours will be held today at Evolve Bank on Shoppingway Blvd. from 5 ;,,,,~ until 7:00 p.m. Having no further business to come before the City Council, Councilor Pulliaum moved, seconded by Councilor Tyrone to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:45 p.m. PASSED and APPROVED this ~h~ day of September, 2010. `l WILLIAM H. JOHN ,MAYOR ATTEST: PHILL AR ,CITY CLERK Minutes prepared by Cindy Greenwood, Senior Deputy City Clerk CITY POPULATION PROTECTION PLAN WEST MEMPHIS, ARKANSAS I PURPOSE Elected officials of West Memphis have a responsibility to protect lives and property through planning and mitigation actions prior to occurrence of a disaster and by use of city resources during and after a disaster. This plan and annexes predetermines, to the extent possible, actions to be taken by the different levels of government, private and volunteer organizations within West Memphis to meet these responsibilities. II AUTHORITY AND REFERENCES Arkansas Code Annotated 12-75-101 et.al. State of Arkansas Emergency Operations Plan, as amended. Public Law 81-920 (Federal Civil Defense Act of 1950) as amended. Public Law 93-288 (Disaster Relief Act of 1974) as amended. Public Law 99-499 (Superfund Amendments and Re-Authorization Act of 1986). Earthquake Preparedness Guidebook, published by Arkansas Department of Emergency Management. School Earthquake Safety Guidebook, June '84, published by Arkansas Department of Emergency Management. CPG 2-8, April 1987, Sheltering and Care Operations, published by Federal Emergency Management Agency. CPG 2-20, January 21, 1988, Life Support Operations in Shelters, published by Federal Emergency Management Agency. CPG 2-21, May 1988, Habitability and Human Problems in Shelters, published by Federal Emergency Management Agency. III SITUATION A. Natural Disasters BP 1 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 West Memphis could be impacted by a number of different natural disasters. These include lightning (year round), tornadoes (year round, but most likely in March, April and May), forest fires (usually from January through May), winter storms, floods (both flash and general), droughts and earthquakes. A major, to a great earthquake, in the southern portion of the New Madrid Fault could buckle roads and highways, damage or destroy bridges, render railroads and highway useless, eliminate airplane landing strips and thoroughly block water transportation routes. Such conditions would effectively isolate West Memphis from other communities within this county as well as from the rest of the state for a period of 72 hours to two weeks. B. War Emergency -Enemy Attacks Nuclear attack (War Emergency) could involve a situation of increasing international tension over a period that could be as short as a matter of hours to a period of several weeks. This period could terminate in war or could gradually cool down and return international relations to normal. Nations, which have previously expressed animosity toward us, still possess and constantly improve their capabilities to carry out such an attack. The Commonwealth of Independent States is capable of initiating a nuclear attack and has well established plans to relocate the residents of its major cities should an intense crisis occur. Commonwealth of Independent States plans anticipate relocation of urban population over a minimum period of 72 hours. The government of the United States has determined that contingency plans for similar relocation would provide an additional measure of protection for our population and prevent their being placed in the position of "nuclear hostages" should the Commonwealth of Independent States Commonwealth of Independent States activate its plans without a United States capability to reciprocate. West Memphis is considered to be at risk from direct weapons effects as a result of a nuclear attack and is expected to receive blast and heat effects from a burst on a power plant in Memphis, TN, affecting a small part of the city. The whole city could receive high levels of radiation from ground bursts on the Whiteman AFB Minuteman missile field near Kansas City, MO. Plans for upgrading fallout shelters for the population of West Memphis are identified in this plan. There is also the chance of an attack with little or no warning. If this occurs, citizens of West Memphis will take shelter as identified in Annex (G). Notice of impending enemy attack will be transmitted to Arkansas via the National Warning System and will be relayed to the Arkansas State Police, Troop D Headquarters in Forrest City. Troop D will notify the West Memphis BP 2 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 Police Department, for fan out to the population as set out in Annex B, Communications and Warning, Attachment 2, of this plan. C. Man-Caused Peacetime Disasters - Emergencies There are five areas of concern with hazardous material spills 1) Highway 2) Industrial 3) Rail 4) Pipeline 5) River Barge Traffic. West Memphis is traversed by three railroads, (Union Pacific, Burlington Northern/San Francisco and St Louis and Southwestern) and five major highways (I-40, I-55, U.S. Highways 70 and 79, State Highway 77). Accidents could pose hazards including the danger of explosion, spills of radioactive material and leakage of toxic liquids and gases requiring evacuation of population and action to prevent pollution from spreading into streams. Several pipelines located in West Memphis may present a serious hazard if there is a leak or break in a line. Hazards include risk of an explosion, fire and danger to persons breathing fumes. Industrial storage of use of hazardous materials give the potential for leakage or spillage affecting the population and requiring an evacuation. Hazards include risk of an explosion and danger to persons breathing fumes or absorbing material through the skin. See Hazardous Materials Annex J. Heavy river barge traffic on the Mississippi River presents the threat of accidents involving explosions or release of toxic materials. With all areas of concern listed above, there is also a possibility of fires. Hazards include risk of explosion and danger to persons breathing fumes, which require evacuation of population and action to control run-off of contaminated water used to extinguish the fire. Hazardous material waste is a growing problem in our industrial society. The problems include safe disposal of waste problems associated with transport of such waste through the City. See Hazardous Materials Annex J. IV ASSUMPTIONS A. West Memphis may experience natural or man-caused Emergencies and Disasters at any time. BP 3 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 B. West Memphis will have an emergency organization which is prepared at all times to respond to disasters threatening life or property and will have the capability to cope with most disaster situations. C. West Memphis will make efforts to mitigate any disaster/emergency situation. Efforts to educate the population on all possible disaster/emergencies shall be made. D. An organized warning system will be in existence and continually manned to relay warnings to residents throughout the city. E. Advance warnings of most natural disaster and some man-caused disasters will be received in time to warn the public prior to impact. F. Each functional area will obtain and keep current maps and charts required to fulfill its assigned responsibilities. G. An attack on the United States would likely be preceded by a period of increasing international tension, which would provide a minimum of 72 hours needed to complete Crisis Relocation. H. A nuclear attack could occur with little or no warning, which would require all citizens to take shelter "in-place". I. County, state, federal and volunteer organizations will provide needed assistance to cope with a disaster after city resources have been exhausted or if resources are not available at the city level. Two additional resources are Red Cross and Volunteer Organizations Active in Disasters (VOAD). J. In the event of major earthquake damage, little if any assistance would be available from other areas for several days. K. There are no identified groups whose primary language is not English. V CONCEPT OF OPERATIONS A. The Mayor of West Memphis has established an Emergency Services organization in accordance with Section 10, Arkansas Code Annotated 12- 75-101 et.al. B. The Mayor has appointed an Emergency Management Coordinator who represents him in planning for and copeing with disasters in the city and who manages the Emergency Services Organization. The Mayor is responsible for disaster planning and response citywide. The Emergency Management Coordinator will coordinate with the Crittenden County BP 4 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 Emergency Management Coordinator to plan for and to receive support for disaster operations from local, state, federal and volunteer organizations. C. West Memphis has passed a flood control ordinance and will continue to enforce its provisions. D. Most emergencies can be dealt with using resources within the city. If the situation requires outside help, the Arkansas Department of Emergency Management will coordinate county, state, federal and volunteer assistance to West Memphis, as required. E. Each functional area is encouraged to develop written mutual assistance agreements with their counterparts in surrounding areas. F. During periods of increasing international tension the Governor, upon the advice of the President of the United States, may direct the relocation of population from designated target areas to reception areas not expected to suffer direct blast and/or radiation effects. Several targets are located in the Memphis, TN area, with one of the targets lapping over to affect a small area of West Memphis. Residents in West Memphis affected by the target in Memphis, will be moved to another location in Crittenden County. (See Annex GShelter and Evacuation). G. If an attack occurs with little or no warning, provisions for sheltering the citizens of West Memphis are found within this plan (Annex GShelter and Evacuation). H. There is a remote possibility of an accidental launch of a nuclear missile by either the United States or some other nation. The National Warning Center would provide as much warning as possible for persons in and near the projected impact point to allow the population to take shelter in-place. I. The same shelters of Congregate Care facilities identified for a nuclear attack situation may also be used to shelter and care for citizens of West Memphis in the event of a natural disaster. J. Each functional area officer, organization, agency and individuals with assigned emergency management responsibilities will prepare and maintain standard operating procedures (Sop's) and checklists which detail how their assigned tasks will be performed. K. Each annex is functionally oriented and outlines the lead and support roles of each local government or volunteer group, as applicable. BP 5 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 L. Every effort will be made to identify and meet the special needs of handicapped and elderly persons. M. Supervisors will ensure that all aspects of Emergency Operations will be free of discrimination due to race, sex, color, religion or country of origin. N. City emergency operations are initiated by the following circumstances: 1. Natural Disasters a. Preparedness Phase - A period of preparation initiated by an advisory that there is a real possibility that a threat to life and property will develop. A heightened level of preparedness will be initiated when a warning is received that the predicted threat has materialized and impact could occur at any time. b. Response Phase -Initial activities are directed toward location, recovery and treatment of disaster victims. Immediate follow-up activity is directed to prevent further threat to life and property and to assess damage incurred. Immediate recovery actions should be directed to maintenance or restoration of essential services and facilities. Long-term recovery should include hazard mitigation measures to ensure that every possible action is taken to prevent or lessen damage from a similar occurrence in the future. 2. Man-Caused Disasters a. Man-caused disasters usually occur with little or no warning. Some warning of civil disturbances is possible through an awareness of an increase in tensions. Some man-caused disasters such as bomb threats and accidental missile launches have a warning phase, however, most man-caused disasters have little or no advance warning and require immediate response to save lives and/or property. b. During response phase, activities will be directed toward recovery operations until normal conditions are restored. Initial emphasis will be placed on maintenance or restoration of essential services and facilities as well as safeguarding the public from possible death, injury or loss of property. 3. War Emergency -Enemy Attack BP 6 Approved by west Memphis City Council January 17, 2008 Revised: August 19, 2010 a. Increased Preparedness Phase This period begins when international tension is such that the President of the United States recommends all state and local governments begin increased readiness activities to reach an operational level that will protect the population. City government will alert the population and direct all emergency personnel to review and update plans, accelerate training and prepare for emergency operations. The population will be advised of the situation and preparations made for issuance of Emergency Public Information (EPI) to the media for relay to the public. In addition, City government will begin making plans for development of public shelter. b. Attack Warning Phase The attack phase begins when impact occurs without warning or attack has been launched and is detected prior to impact. City government will disseminate warning to the population and instruct them to take shelter "in-place". c. Response Phase During this phase, activities will be directed toward recovery operations until normal conditions are restored within West Memphis. Initial emphasis will be placed on maintenance or restoration of essential services and facilities as well as safeguarding the public from possible death, injury or loss of property. VI ORGANIZATION AND RESPONSIBILITIES A. Organization The West Memphis Emergency Operations Center (EOC) staff includes the following: 1. Mayor 2. City Emergency Management Coordinator BP 7 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 3. The rest of the organization is broken down into functional areas with one person designated as ~~Officer-In-Charge". They consist of the following: a. Communications and Warning Officer b. Emergency Public Information Officer c. Law Enforcement Officer d. Fire and Rescue Officer e. Public Works Officer f. Shelter and Evacuation Officer g. Health and Medical Coordinator h. Radiological Protection Officer i. Resource and Supply Officer j. Damage Assessment Officer B. Responsibilities 1. Executive Group -(Direction and Control) The Mayor is responsible for direction and control of emergency operations, in the city of West Memphis, during all emergencies or disasters. The Mayor is also responsible for: a. Following impact of a natural or man-caused peacetime disaster, when severe enough to be considered for a Presidential Declaration of disaster, insure documentation of cost of material, equipment and labor used to clear debris and to repair public property, using forms and procedures outlines in the State Emergency Operations Plan. b. Requesting assistance, through the Arkansas Department of Emergency Management, when requirements for coping with a disaster, exceeds the county's capability. c. Instituting Crisis Relocation and sheltering the resident population when recommended by the President and directed by the Governor. d. Determining which government and commercial activities are to be curtailed to conserve power and resources during emergencies. e. Establish price controls and rationing levels in the city. f. Insuring resident population is kept informed of the local, state, national and international situation. BP 8 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 g. Establishing priorities and resolving conflicting demands for resources. h. Coordinating movement of population from risk area in West Memphis and coordinating with Host Area government officials. 2. Executive Group Support Staff -(Direction and Control) a. The City Emergency Management Coordinator is responsible for: (Annex A): 1. Serving as an advisor to the executive group in the EOC. 2. Coordinating with the Crittenden County Emergency Management Coordinator to obtain state and/or federal funds and equipment for disaster areas. 3. Be the direct representative of the Mayor for major emergency and disaster planning. 4. Providing follow-up reports to the State EOC as required. 5. Reviewing and updating emergency operations plans and procedures at least yearly. 6. Prepare the Direction and Control Annex. 7. Coordinating activities and insure representation of all emergency services in the EOC. 8. Coordinate with state and federal agencies to evaluate contamination caused by release of hazardous materials. b. The City Communications and Warning Officer is responsible for (Annex B): 1. Ensuring that the warning and communications system in West Memphis is fully utilized. 2. Ensuring that emergency warning and communications equipment is maintained, ready for use at all times and is properly utilized. 3. Periodically review requirements for warning and communications system and work with City Emergency BP 9 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 Management Coordinator to secure funding and make required changes to the system as required. 4. Ensuring all warning and communications personnel have been trained and the system is exercised periodically. c. The City Emergency Public Information Officer is responsible for (Annex C): 1. Providing for the orderly collection and release of emergency public information at the direction of the Chief Executive. 2. Providing survival information to the general public. 3. Enlisting cooperation of news media in issuing warnings and emergency instructions to the public. d. The City Law Enforcement Officer is responsible for (Annex D): 1. Reviewing and updating law enforcement plans and SOP's. 2. Activating regular and auxiliary law enforcement personnel. 3. Providing traffic control and security within the city. 4. Recruiting and accelerated training of auxiliary law enforcement personnel required for emergency operations. 5. Coordinating law enforcement operations with other services in the target area during and after evacuation. 6. Coordinating written and/or oral mutual aid agreements with adjacent jurisdictions. e. The City Fire and Rescue Officer is responsible for (Annex E): 1. Reviewing and updating fire and rescue plans and SOP's. 2. Activating regular and auxiliary fire and rescue personnel. 3. Maintenance of all fire and rescue equipment for emergency services. 4. Providing fire and rescue services in the target area. BP 10 Approved by [Wiest Memphis City Council January 17, 2008 Revised: August 19, 2010 5. Coordinating written and/or oral mutual aid agreements with adjacent areas. f. The City Public Works Officer is responsible for (Annex F): 1. Reviewing and updating public works plans and SOP's. 2. Activating regular and auxiliary public works personnel. 3. Maintenance of equipment. 4. Debris clearance following a disaster. 5. Repairing roads and bridges. 6. Assisting with evacuation and upgrading of shelters. 7. Coordinating with utilities and contractors as necessary. g. The City Shelter and Evacuation Officer is responsible for (Annex G): 1. Assistance in coordinating with Red Cross for mass care after natural and/or man-caused disasters. 2. Coordinating with the Crittenden County Shelter and Evacuation Officer to arrange for reception of evacuees from disaster sites. 3. Coordinate stocking of shelters with necessary supplies. 4. Coordinating with the on-scene commander to determine transportation resources needed in the event of an evacuation. 5. Coordinating with the Resource and Supply Officer to determine transportation resources available to meet requirements. h. The City Health and Medical Coordinator is responsible for (Annex H): 1. Reviewing and updating health and medical plans and SOP's. 2. Notification of health and medical personnel of emergency medical requirements. BP 11 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 3. Monitoring all health and medical personnel in hospitals and the field. 4. Assists in procurement of health and medical supplies. 5. Coordinating health and medical operations in the city. i. The City Radiological Protection Officer is responsible for (Annex I): 1. Collecting and analyzing data and informing city officials and the public of radiological hazards in the city. 2. Reviewing and updating radiological protection plans and procedures. 3. Activating radiological protection personnel. 4. Providing periodic reports to higher echelons of government. 5. Coordinating radiological protection operations with other services. 6. Radiological monitoring and control. j. The City Hazardous Materials Officer is responsible for (Annex .17: 1. Reviewing and updating hazardous materials plans and SOP's. 2. Collecting and analyzing data and informing city officials of the hazards. 4. Activating hazardous materials operations personnel. 4. Coordinating hazardous materials operations with other emergency personnel. 5. Control and monitoring of hazardous materials events. k. The City Resource and Supply Officer is responsible for (Annex I~: 1. Reviewing and updating resource and supply plans and SOP's. 2. Activating resource and supply personnel. BP 12 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 3. Procure and control of essential supplies and equipment for emergency operations. 4. Coordinating resource and supply operations with other services and with utilities to insure continued utility resources in affected disaster areas. k. The City Damage Assessment Officer is responsible for (Annex L): 1. Reviewing and maintaining plans and SOP's for his/her section. 2. Coordinating with other officers in the functional areas to assemble a damage assessment team. 3. Coordinating with City Emergency Services Coordinator, Mayor and the Public Works Officer to assemble information for a request for a declaration of disaster. 4. Crosscheck with Red Cross damage assessors to reduce redundancy of damage assessments. 5. Coordinating with state and federal damage assessors to insure all damage is surveyed for disaster requests. VII LINE OF SUCCESSION See Annex A, this plan. VIII ADMINISTRATION AND LOGISTICS A. Administrative and fiscal procedures employed by City authorities for routine operations will be utilized to support emergency disaster operations. B. Facilities, equipment, supplies and services will be procured during emergency operations using normal procurement procedures. Records of all expenditures will be kept and tabbed specifically as disaster costs to aid in separating routine and disaster expenditures. In extreme emergency conditions, when a state of disaster emergency has been declared, by the Chief Elected Official, private property may be commandeered subject to later compensation. (See Arkansas Code Annotated 12-75-101 et.al.] C. Inventory, storage, maintenance and replacement of administrative and logistical support items during disaster operations will be accounted for using standard procedures by each local government entity. BP 13 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 D. Donations of money, equipment, or supplies may be received by local government and will be entered into records and accounted for. Donation of services and labor will be recorded and may be counted as matching contributions to match federal funding in a Presidential Disaster Declaration. E. If equipment and personnel are not available at local government level to evaluate threats posed by chemical, radiological or biological contamination of the environment, support will be provided by the Arkansas Department of Health, the Arkansas Department of Environmental Quality, and if required, agencies of the federal government. F. Manpower and equipment will be available from neighboring jurisdictions through written andlor oral mutual support agreements. If local government resources are exhausted, the Arkansas Department of Emergency Management will coordinate assistance from county, state, federal and volunteer sources. APPENDIX 1. Earthquake Specific, School Safety BP 14 Approved by west Memphis City Council January 17, 2008 Revised: August 19, 2010 WEST MEMPHIS, ARKANSAS DIRECTION AND CONTROL ANNEX A I PURPOSE This annex addresses the facility, personnel, procedures and support requirements for activating the City Emergency Operating Center (EOC) and .for directing and controlling the conduct of emergency operations from that center, or from an alternate facility, in large-scale emergency situations. II SITUATION A. The West Memphis Emergency Operating Center (EOC) is located in the City Police Department in West Memphis, AR. Emergency services dispatching operations are normally carried out there and local government communications are permanently installed. This facility is also equipped with auxiliary power and two-way radio communications. B. During a period of increased readiness or an extreme emergency in which loss of life or widespread property damage has occurred or appears imminent, the EOC and staff will be activated to a level commensurate to the situation. C. The EOC is manned daily on a 24-hour basis during the emergency and the staff may be required to work 12-hour shifts. The EOC has an emergency power source with an emergency fuel supply. The Utility Department will supply additional fuel if needed. D. Radio communications is the primary source for direction and control with land-line communications secondary. The Arkansas Department of Emergency Management AWIN System will be utilized. The Arkansas Wiureless Information Network {AWIl~ is a radio solution that allows different agencies using different 'radio. systems to interoperate according to a public safety industry standard. The AWIN .project supports the state Homeland Security Strategy, which .lists Interoperable Communications as the top.. current issue. A telephone company liaison will be established to assure priority status for the EOC in the event of a service outage. III ASSUMPTIONS A. Most emergency situations are handled routinely by the emergency services agencies of West Memphis. B. Most major emergencies can be managed at the field level using Incident Command System (ICS) procedures established by the National Emergency Management System (HEMS). A 1 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 e C. In most emergency situations, many management activities can be carried out at the Incident Command- Post (ICP), thereby allowing field forces to concentrate on essential on-scene tasks. D. In most large-scale disaster situations, the Incident Command System (ICS) - [including the activation of the EOC and Multiagency Coordination Center (MACC)] - is the most effective approach to management of emergency operations. IV CONCEPT OF OPERATIONS A. Activation Because emergency services dispatching is carried out at the West Memphis EOC on a 24-hour basis, and because terminals for receiving warnings from County, State and Federal levels of government are located in the EOC, the communications officer is likely to be aware of any major emergency situation affecting the City. Emergency situations vary markedly in speed of onset and in their potential for escalation to disaster proportions. The extent to which the EOC is activated and when it assumes command of emergency operations depends upon the type of emergency situation, its potential for escalation, its geographical extent, and other factors. The Emergency Management Coordinator will proceed to the scene of the emergency/disaster as soon as possible or direct activation of the EOC and alerting of key officials depending on the actual situation. Immediate requests for assistance will be channeled through the communications officer to the appropriate agency/organization. Such action will be reported immediately to the Arkansas Department of Emergency Management through the County Emergency Management Coordinator. The EOC will ordinarily be fully activated and Emergency Function Officers will assume control of emergency operations in any emergency situation of such magnitude as to require mobilization of elements of City government other than those principally involved in emergency services on a day-to-day basis. In any emergency situation of such magnitude as to require a, declaration of a disaster, The Command and General staff would be activated as needed. The Chief Executive or his/her designated appointee may order the alerting of key officials (the procedure for alerting key officials is included in Annex B, Communications and Warning) and the activation of the EOC. A 2 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 B. EOC Operations 1. The Emergency Plans Group will determine the level of staffing required, based upon the situation, and alert the appropriate personnel, agencies and organizations. 2. The EOC contains updated maps of West Memphis as well as status boards required for tracking significant events/actions. 3. EOC security is provided by West Memphis City Police. 4. All radio communications at the EOC are logged by the agency/organization receiving/transmitting the message. 5. A detailed activity log, of EOC operations, will be maintained by the Emergency Services Coordinator, using the City Clerk's administrative support. 6. The Emergency Management Coordinator oversees all logs and the message/information flow system. C. Alternate EOC In the event the primary EOC is damaged or otherwise unavailable, the West Memphis Utility Department will be used as the alternate EOC. An emergency power source and emergency fuel supply are available. The alternate EOC has the same communications capabilities as the primary EOC. At the direction of the Emergency Management Coordinator, EOC staff will relocate to the alternate EOC. Due to the short distance in relocating to the alternate EOC, there will be no change in direction or support functions. In the event both the EOC and the alternate cannot be used, the Emergency Management Coordinator will designate an emergency vehicle be used as a Communications Command Post and will function as an alternate EOC. Departments and agencies having emergency responsibilities are encouraged to establish alternative operating locations. D. Request for Assistance 1. West Memphis will first implement mutual aid agreements within the Metropolitan Area and with neighboring jurisdictions. The City has established oral mutual aid agreements with some neighboring jurisdictions. 2. In the event the available mutual aid resources are not sufficient to meet the requirements, the Chief Executive of the City, or his/her designated A 3 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 appointee, may request assistance from the county and/or the state through the County Emergency Management Coordinator. 3. Request for assistance from the state will be reviewed and the overall disaster situation evaluated, and recommended action will be forwarded to the Governor. V ORGANIZATION AND RESPONSIBILITIES A. Organization The West Memphis emergency services organization includes the following: 1. Mayor 2. City Emergency Management Coordinator is filled by appointment by the Mayor and is supported by the Arkansas Department of Emergency Management. 3. City Clerk 4. Emergency function officers, as designated in the functional annexes, are appointed or approved by the Chief Executive or his/her designated appointee and are responsible for carrying out emergency operations and advising the Chief Executive on matters pertaining to their areas of responsibility. These officials or their representative will report to the EOC as required by the nature of the emergency. They consist of the following: a. Communications and Warning Officer b. Emergency Public Information Officer c. Law Enforcement Officer d. Fire and Rescue Officer e. Public Works Officer f. Shelter and Evacuation Officer g. Health and Medical Officer h. Radiological Protection Officer i. Hazardous Materials Officer j. Resource and Supply Officer k. Damage Assessment Officer B. Responsibilities 1. Executive Group -(Direction and Control) A 4 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 The Mayor is responsible for direction and control of emergency operations during all emergencies or disasters. The Mayor is also responsible for: a. Following impact of a natural or man-caused peacetime disaster, insure documentation of cost of material, equipment and labor used to clear debris and to repair public property, using forms and procedures outlined in Local Government Guide to Public Law 93-288, in the Arkansas Emergency Operations Plan. b. Requesting assistance from the Arkansas Department of Emergency Management, through the County Emergency Management Co©rdinator, when requirements for coping with a disaster exceeds the City capability. c. Instituting relocation or sheltering the in-place population when directed by the Governor or President. d. Determining which government and commercial activities are to be curtailed to conserve power and resources during emergencies. e. Establishing price controls and rationing levels in the City. f. Insuring resident population is kept informed of the local, state, national and international situations. g. Establishing priorities and resolving conflicting demands for resources. 2. Executive Group Support Staff - (Direction and Control) a. The City Emergency Management Coordinator is responsible for:(Annex 1. Serving as an advisor to the executive group in the EOC. 2. Coordinating with the Arkansas Department of Emergency Management, through the County Emergency.. Management Coordinator, to obtain federal funds and equipment for disaster areas. 3. Following impact of a natural, man-caused peacetime or nuclear disaster, work with the County Emergency .Management Coordinator to prepare Flash Report and transmit information to State EOC. 4. Providing follow-up reports to the State EOC as required. A 5 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 5. Reviewing and updating emergency operations plans and procedures at least yearly. 6. Acting as Chief of Staff in the EOC. 7. Coordinating emergency activities of all emergency services in the EOC. 8. Coordinate with county, state and federal agencies to evaluate contamination caused by release of hazardous materials. 9. Encouraging each emergency support service to develop SOP's that address how they will accomplish their assigned tasks and will deal with the hazards the jurisdiction faces. 10. Coordinating with the county emergency management coordinator. Will serve as liaison to Command .and provide logistical support, as requested, b. The City Communications and Warning Officer is responsible for: (Annex 1. Ensuring that the warning and notification system in place in West Memphis is operational and fully utilized. 2. Ensuring that emergency warning and communications equipment is maintained, ready for use at all times and is properly used. 3. Periodically reviewing requirements for warning and communications system and working with the City Emergency Services Coordinator to secure funding and make required changes as needed. 4. Ensuring all warning and communications personnel have been trained and the system is exercised periodically. c. The City Emergency Public Information Officer is responsible for: (Annex 1. Providing for the orderly collection and release of emergency public information at the direction of the Chief Executive. 2. Providing survival information to the general public. A 6 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 3. Enlisting cooperation of news media in issuing warnings and emergency instructions to the public. d. The City Law Enforcement Officer is responsible for: Annex D 1. Reviewing and updating law enforcement plans and procedures. 2. Activating regular and auxiliary law enforcement personnel. 3. Providing traffic control and security within the City. 4. Recruiting and accelerated training of auxiliary personnel required for emergency operations. 5. Coordinating law enforcement operations with other services. e. The City Fire and Rescue Officer is Resaonsible for: Annex E 1. Reviewing and updating fire and rescue plans and procedures. 2. Activating regular and auxiliary fire and rescue personnel. 3. Maintenance of all fire and rescue equipment for emergency services. 4. Coordinating written mutual aid agreements with adjacent areas. 5. Preparation for and response to hazardous material spills. f. The City Public Works Officer is responsible for: (Annex F) 1. Reviewing and updating public works plans and procedures. 2. Activating regular and auxiliary public works personnel. 3. Maintenance of equipment. 4. Debris clearance following a disaster. 5. Constructing and repairing roads and bridges. 6. Assisting with evacuation, if ordered, and upgrading or improvising of shelters. A 7 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 7. Coordinating with utilities and private contractors, as needed. g. The City Shelter and Evacuation Officer is responsible for: (Annex G) 1. Coordinating with Red Cross for mass care after natural and man- caused disasters/emergencies. 2. Coordinating with Resource and Supply Officer to stock shelters with necessary supplies. 3. Coordinating with on-scene Commander to determine transportation resource needs in the event of an evacuation. 4. Coordinating with Resource and Supply Officer in determining transportation resources and contact people as well as procedures for utilizing the resources. h. The City Health and Medical Officer is responsible for (Annex H) 1. Reviewing and updating health and medical plans and procedures. 2. Activating health and medical personnel. 3. Monitoring all health and medical personnel in hospitals and the field. 4. Assisting in procurement of health and medical supplies. 5. Coordinating health and medical operations throughout the City. i. The City Radiological Protection Officer is responsible for:(Annex I) 1. Collecting and analyzing data and informing City officials and the public of radiological hazards in the city. 2. Reviewing and updating radiological protection plans and procedures. 3. Activating radiological protection personnel. 4. Providing periodic and scheduled reports to higher echelons of government. 5. Coordinating radiological protection operations with other services. A 8 Approved by west Memphis City Council January 17, 2008 Revised: August 19, 2010 6. Radiological monitoring and control. j. The City Hazardous Materials Officer is responsicle for: (Annex .n 1. Reviewing and updating hazardous materials incidents plans and procedures. 2. Activating hazardous materials incident personnel. 3. Collecting and analyzing data and informing City officials of the hazardous materials incidents in the City. 4. Coordinating with the executive group of the EOC during a hazardous materials event disaster. k. The City Resource and Supply Officer is responsible for: (Annex I~ 1. Reviewing and updating resource and supply plans and procedures. 2. Activating resource and supply personnel. 3. Procurement and control of essential supplies and equipment for emergency operations. 4. Coordinating resource and supply operations with other services and with utilities to insure continued utility resources. 1. The City Damage Assessment Officer is responsible for (Annex L) 1. Reviewing and maintaining Annex L, Damage Assessment of this plan. 2. Coordinating with other officers in the functional areas to assemble a damage assessment team. 3. Coordinating with the Office of Emergency Management Coordinator and the Mayor to supply information for disaster request. 4. Coordinating with American National Red Cross damage assessors to reduce redundancy of assessments. 5. Coordinating with state and federal damage assessors to insure all damage is surveyed for disaster requests. A 9 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 VI LINE OF SUCCESSION The lines of succession for direction and control within West Memphis are as follows: 1. Mayor 2. Emergency Services Coordinator 3. Emergency Plans Group Emergency Plans Officers: Are defined in each Annex to this plan. Pre-delegated authorities would commence effective upon the absence, incapacitation or death of the authority and will end when the authority returns to duty or is legally replaced (in the event of death). VII ADMINISTRATION Fiscal A. West Memphis shall fund disaster related costs from local contingency funds to the fullest extent possible. The City Clerk will coordinate with the Mayor, City Emergency Services Coordinator and the Resource and Supply Officer to establish administrative requirements and procedures for the City Emergency Services. B. All disaster related expenditures must be documented using generally accepted accounting procedures. The state and federal governments will conduct audits prior to providing reimbursements for eligible expenditures. C. A records protection program will be established to provide for effective records protections, methods for updating the standards, and procedures for retaining and disposing records. ATTACHMENTS: 1. City Emergency Organization 2. Emergency Response Checklist A 10 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 ATTACHMENT 1 POSITION NAME TELEPHONE Mayor William Johnson (O) (870) 732-7500 (H) (870) 735-3532 (C) (901) 647-2390 Emergency Management Irvin "Bert" (O) (870) 732-7500 Coordinator Shelton (H) (870) 735-7308 (C) (870) 636-0811 Communications & Lucy Turner (O) (870) 732-7555 Warning Officer (H) (870) 629-9088 (C) (901) 461-1233 Legal Officer David Peeples (O) (870) 732-7515 (H) (870) 732-2225 (C) (870) 636-0714 Finance Officer Frank Martin (O) (870) 702-5106 (H) (870) 735-9934 (C) (870) 636-0375 Public Information Donald Oakes (O) (870) 732-7531 Officer (I3) (901) 49b-0100 (C) (901) 553-2477 Police Chief Robert Paudert (O) (870) 732-7652 (H) (870) 702-7142 (C) (901) 647-2391 Fire Department Wayne Gately (O) (870) 732-7571 ~) (C) (870) 702-1894 Public Works Barbara Owens (O) (870) 732-7671 Officer (H) (870) 735-1586 (C) (901) 359-0201 Shelter-Evacuation Don Christian (O) (870) 732-7595 Officer (H) (870) 735-4320 (C) (901) 647-1022 A 11 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 Resource-Supply Renita Rash (O) (870) 732-7584 Officer (H) (870) 732-4633 (C) (901) 647-2461 Health-Medical Chris Brogdon (O) (870) 732-7570 Officer (H) (870) 739-6632 (C) (870) 514-3194 School Safety Wesley Berry (O) (870) 735-1915 Officer (H) (870) 735-8477 Damage Assessment Phillip Sorrell (O) (870)732-7671 Officer (H) (870) 732-5646 (C) (870) .514 9751 Radiological Jeff Jones (O) (870) 732-7570 Officer (H) (870) 739-4559 (C) (901) 848-0413 Hazardous Materials Wayne Gately (O) (870) 732-7570 Officer (H) (870) 739-4315 (C) (870) 702-1894 Electrical Power Foster Rash (O) (870) 702-5134 Officer (H) (870) 732-4633 (C) (901) 351-1330 Electrical Power Plant 24 hour number (O) (870) 702-5107 Center Point Energy Keith °Craig (O) (870) 735-1086 Manager (H) (C) (870) 897-3750 24 hour Emergency 1-800-844-7440 A 12 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 AGENCY: MAYOR/EMERGENCY SERVICES COORDINATOR TITLE: EMERGENCY OPERATING CENTER REFERENCE: OPERATIONS CHECKLIST I. INCREASED READINESS PHASE A. Assemble or contact executive group and emergency service heads (plans officers) and brief them as follows: 1. Reason for increased readiness. 2. Review the City Emergency Operations Plan as pertains to the situation. 3. Advise them to review checklists and personnel rosters for assignments, phone numbers, training status, etc. and report status of agency to the Mayor. 4. Review equipment availability status and mutual aid agreements. 5. EOC assignments and operational areas. 6. Review communications capability of each service and how it ties in with the City EOC. 7. Review the possibility of installing additional communications equipment in the EOC if needed. 8. Plan for EOC coverage by each individual service position for 24 hours operations. B. Contact volunteer groups (Churches, Red Cross, etc.) and brief them on the situation. C. If the situation dictates, give orders for warning the public with instructions to stay tuned to the local radio and television stations (identify stations) for further information and advice. D. Notify State EOC and furnish the following information: 1. Type of disaster. 2. Time disaster occurred or threatens to occur. A 13 Approved by west Memphis City Council January 17, 2008 Revised: August 19, 2010 3. Actions already taken. 4. Areas and number of people involved. 5. Estimate of loss of life and extent of damage. 6. Type and amount of assistance required. NOTE: Be specific! Specify exact quantities of such items as, first aid supplies, lanterns, sandbags, portable generators, blankets, etc. E. Assign volunteer agencies specific tasks (rather than have them looking for work). II. WARNING AND RECOVERY A. Ensure warning has been disseminated. B. Recall emergency service officers and make EOC assignments in accordance with appropriate checklists, e.g., nuclear, natural, man-caused disasters. C. Try to obtain additional information on situation. D. Try to determine critical problem areas. E. Watch for sudden or unusual side effects for example: 1. Disruption of electric power (have fire and rescue alerted). 2. Rupture of water and sewer system. 3. Accidental release of toxic, caustic, or noxious chemicals or other hazardous materials. 4. Rumors (nip them in the bud). F. Designate an Incident Commander to be responsible for: 1. Planning and coordinating overall strategy to be used. 2. Establish and maintain an Incident Command Post (ICP) at or as close as possible to the disaster scene to prevent duplication of service activities. G. Consider additional support as follows: 1. Mobilize additional local manpower and other resources to extent required to supplement emergency services. A 14 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 2. As necessary, request mutual aid, state assistance, military support, etc., according to established procedures. 3. If appropriate, request additional personnel for security, rescue, feeding teams, etc., or equipment and supplies such as sandbags, pumps, generators, etc. 4. Request military assistance from State EOC (military assistance can be furnished only if there are insufficient civilian resources). NOTE: Local military commanders are authorized to act independently only if the threat to life and property is too urgent to wait for official authorization. H. If needed, the Mayor should declare a local disaster emergency in accordance with Section 13, Arkansas Emergency Services Act 511 of 1973 (This will not be necessary if the Governor has already declared a disaster emergency in accordance with Section 8, Act 511). Also, the Emergency Management Coordinator may declare a state of emergency not to exceed 24 hours. I. Obtain periodic emergency situation reports as threat of actual situation develops. J. Direct EOC staff to maintain accurate logs of the following: 1. Their field service activity. 2. Estimates of damage, with costs estimates if possible. 3. Manpower and equipment utilized. 4. Mutual aid or assistance requested/provided. 5. Financial expenditures (this should be documented in detail for possible use in requesting reimbursement from the federal government). 6. Report provided or dispatched to higher level. K. Provide continuing direction and coordination of emergency operations. 1. Maintain firm position of leadership. 2. Maintain close surveillance of the emergency situation by monitoring activities of each EOC Staff member. A 15 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 3. Rely on Emergency Services Officers and key personnel to carry out their individual operations but request they bring important happenings to your attention. L. Appoint an EOC Coordinator assistant to maintain a situation progress log so that information will be readily available regarding: 1. Victims (deceased, injured, etc.) 2. Dangerous locations. 3. Identification passes (if needed) 4. Traffic movement. 5. Other essential assistance. M. Begin demobilization and return to normal routine when situation dictates: 1. Release outside assistance, including volunteers. 2. Phase down Emergency Services Operations. 3. Return borrowed or rented equipment and supplies. 4. Reduce or remove restrictions in disaster area. 5. Keep public informed. 7. Discontinue disaster emergency (if one was declared). AGENCY: MAYOR/EMERGENCY MANAGEMENT COORDINATOR TITLE: PART 1 SHELTER OPERATIONS REFERENCE: OPERATION CHECKLIST I. INCREASED READINESS PHASE A. Notify Mayor, and Communications Center. A 16 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 B. Assemble or contact Emergency Services heads, industry/labor leaders and volunteer agency representatives for a briefing. If time permits, consider population protection plans. C. Brief Emergency Services heads on situation and review the Emergency Operations Plan and checklist, population for protection plan action. D. Direct Emergency Service Officers to take actions as outlined in the Emergency Operations Plan and Checklist. E. Establish the nuclear warfare EOC. F. Assign Emergency Service Officers to their operations area of EOC. G. Review attack warning system. (Do not actually test system). H. Take action with Engineer and Radiological Defense/Disaster Analysis Officer to increase protection factor of EOC if needed. I. Instruct Communications Officer to arrange installation of additional communications in EOC if needed. J. Ensure Training Officer and PIO implement programs to advise public on shelter assignments and radiation effects. II. ATTACK WARNING AND MOVEMENT TO SHELTER PHASE A. Notify Mayor, and Central Communication Center. B. Direct that warning devices be sounded. C. Recall Service Heads and fully man the EOC. D. Brief Service Heads on situation and instruct them to ensure that required actions by their Operations Plan are taken. E. Dispatch message to State EOC on operational status and other pertinent information or limiting factors. F. Ensure that fire, police, etc. are helping people to shelter. G. Direct the essential personnel fire, police etc. to take shelter on advise of Disaster Analysis Officer. H. Monitor periodic reports to State EOC on fallout, damage, etc. A 17 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 III. IN SHELTER PHASE A. Closely monitor activities of Shelter Officer, Social Services Director and Radiological Defense/Disaster Analysis Officer. B. Report radiation intensities, damage, etc. to State EOC. C. Direct Training Officer and Public Information Officer to develop training and information programs to inform the public of safe food/water (or decontamination methods for food and water). D. In consultation with Director and Service Heads, develop a plan for shelter emergencies and recovery to include: 1. A systematic radiation survey of the city to identify "Hot Spots and Safe Areas". 2. Compile a list of essential buildings and areas to be decontaminated if necessary. 3. Determine potential clean water source. 4. Confiscation of food from stores, restaurants, etc. 5. Deployment of police, fire, etc. to strategic areas. 6. Radiation rate at which specific groups of people will emerge from shelter. IV. SHELTER EMERGENCY AND RECOVERY PHASE A. Direct deployment of all available radiological monitors throughout the city as previously planned. B. Direct deployment of decontamination teams to remove "Hot Spots" around essential facilities. C. Direct deployment of fire rescue personnel to fight fires or decontaminate "Hot Spots". D. Continue periodic situation reports to State EOC. E. Direct Training Officer and Public Information Officer to begin public information programs on hazards to avoid. A 18 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 F. Consult with agriculture agents, farmers and Radiological Defense/Disaster Analysis Officer to determine best method for reclamation of farm and grazing land. G. Direct Social Services Director to implement rationing of food, water, petroleum and other resources as needed. H. Arrange for utility personnel to start repair and restoration of public utilities, if needed, before release of the people from shelter. AGENCY: MAYOR/EMERGENCY MANAGEMENT COORDINATOR TITLE: PART II POPULATION PROTECTION NUCLEAR WARFARE CHECKLIST REFERENCE: OPERATIONS CHECKLIST L INCREASED READINESS POPULATION PROTECTION PLAN A. Notify Mayor, and Central Communications Center B. Assemble or contact Emergency Services Officers, industry/labor leaders and volunteer agency representatives for a briefing. C. Brief Emergency Service Heads on situation and review the Emergency Operations Plan, checklist and Population Protection Plan. D. Direct Emergency Service Heads to take actions as outlined in the Emergency Operations Plan and Checklist. Establish liaison with Population Protection Coordinators in host county. E. Establish the nuclear warfare EOC at Central Communications Center. F. Assign Emergency Service Heads to their operational area of EOC. Prepare for movement of city offices to host county. G. Review attack warning system. (Do not actually test). H. Take action with Engineer and Radiological Defense/Disaster Analysis Officer to increase protection factor if needed. Contact Population Protection Coordinators in host counties to arrange reception and shelter of West Memphis relocates. I. Instruct Communications Officer to arrange installation of additional communications in the City EOC if needed. A 19 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 J. Ensure Training Officer and PIO implement programs to advise public on population movement and shelter arrangements in host counties. II. ATTACK WARNING AND MOVEMENT TO SHELTER PHASE A. Notify Mayor and Central Communications Center. B. Direct public information and movement actions. C. Recall Service Officers and fully man EOC. D. Brief Service Officers on situation and instruct them to ensure that required actions by their respective Service Heads under the Population Protection Plan are taken. Advise host county of actions in progress. E. Dispatch message to State EOC on operational status and other pertinent information or limiting factors. F. Ensure that fire, police, etc. are helping public movement to host counties for shelter. G. Direct critical worker personnel (fire, police, etc.) to relocate to assigned host counties and to take shelter on advise of host county Radiological Defense/Disaster Analysis Officer. H. Monitor master checklist book and plans to ensure service officers are accomplishing essential tasks. I. Make periodic situation reports to State EOC. III. SHELTER EMERGENCY AND RECOVERY PHASE A. Direct return and deployment of all available radiological monitors throughout the city as previously planned. B. Direct return and deployment of decontamination teams to remove "Hot Spots" around essential facilities. C. Direct return and deployment of fire rescue personnel to fight fires or decontaminate "Hot Spots". D. Direct return and deployment of law enforcement personnel to protect food supplies and essential facilities. A 20 Approved by west Memphis City Council January 17, 2008 Revised: August 19, 2010 E. Direct Training Officer and Public Information Officer to begin public information programs on hazards to be avoided. F. Continue periodic situation reports to State EOC and liaison with host county coordinators in preparation for public to return home. G. Consult with agriculture agents, farmers and Radiological Defense/Disaster Analysis Officer to determine best method for reclamation of farm and grazing lands. H. Direct Shelter and Evacuation Officer to implement rationing of food, water, petroleum and other resources as needed. I. Arrange for utility personnel to start repair and restoration of public utilities, if needed, before release of the public to return home from shelter. J. Arrange for return of city emergency relocation site headquarters for personnel. This should also be in a two phase movement with advanced party movement to re- establish city EOC and remainder of staff to follow and re-establish city services. AGENCY: MAYOR/EMERGENCY MANAGEMENT COORDINATOR TITLE: PART III CONTINUITY GOVERNMENT NUCLEAR WARFARE CHECKLIST REFERENCE: OPERATIONS CHECKLIST L INCREASED READINESS PHASE A. Notify Mayor, and Central Communications Center. B. Assemble or contact Emergency Services Officers. C. Brief Emergency Services Heads on situation and review the Emergency Operations Plan and checklist and continuity of Government Plan. D. Direct Emergency Services Heads to take actions as outlined in the Emergency Operations Plan and checklist. Establish liaison with host county and arrange for movement of city EOC staff to West Memphis emergency relocation site. E. Establish the nuclear warfare EOC. F. Assign Emergency Service Heads to their operational area of EOC. Prepare for movement of EOC staff and dependents to Emergency Relocation Center (ERC). A 21 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 G. Review attack warning system. (Do not actually test). H. Take action with Engineer and Radiological Defense/Disaster Analysis Officer to contact Relocation Coordinator in host county to arrange for reception and shelter of city staff and dependants. I. Instruct Communications Officer to arrange installation of additional communications in the city EOC. J. Ensure Training Officer and PIO implement programs to advise city staff and dependents on shelter assignments and radiation effects in host county. II. ATTACK WAKING AND MOVEMENT TO SHELTER A. Notify Mayor, and Central Communications Center. B. Direct staff and dependent movement arrangements. 1. City and EOC staff movement will be in two phases. An advanced party will move to EOC. 2. The remaining EOC staff will complete city relocation arrangements and follow to EOC as mission permits. C. Recall Service Officers and fully man the EOC. D. Conduct review of Crittenden and host county Population Protection Plans and brief Service Officers on situation and instruct them to ensure that required actions by their respective service under the continuity of Government Plan are taken. Advise host county coordinator of city EOC staff and dependents movement to city location. E. Dispatch message to State EOC on operational status and other pertinent information or limiting factors. F. Ensure that fire, police etc., are helping staff and dependents to host county ERS and shelter. G. Direct EOC-ERS advanced party staff, with working files, to relocate to ERS area and to take shelter on advice of host county Radiological Defense/Disaster Analysis Officer. H. Monitor master checklist book and plans to ensure service heads are accomplishing essential tasks. A 22 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 I. Make periodic reports to State EOC on fallout, etc. III. IN SHELTER PHASE See Part 1 Checklist IV. SHELTER EMERGENCY AND RECOVERY PHASE See Part II Checklist. AGENCY: MAYOR/EMERGENCY MANAGEMENT COORDINATOR TITLE: NATURAL DISASTERS/MAJOREMERGENOIES REFERENCE: OPERATIONS CHECKLIST I. WATCH PHASE A. Tornado 1. Notify Mayor, and Central Communications Center. 2. Contact City Warning Point at Fire Department and Central Communications Center. 3.Check deployment status of tornado spotters if applicable. B. Flood If it is a flood watch, do the following in addition to applicable items above: 1. Place emergency services on a standby watch alert. Establish contact with Arkansas Office of Emergency Services, and Memphis District Corps of Engineer. 2. Notify all hospitals, schools and volunteer groups. 3. Notify PIO to put out flood watch information through the news media. 4. Assess the situation including a determination of the potential risk area and an estimate of rise of water based on flood watch notification. 5. Initiate reports to and from private agencies and utilities in the risk area. A 23 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 C. Earthquakes Normally, earthquakes will occur with little or no warning, but if earthquakes are predicted, take the following action: 1. Ensure that the Mayor is appraised of the situation. 2. Activate EOC at Central Communications Center. 3. Assess situation and contact warning point to disseminate available information. 4. In conjunction with PIO Officer, prepare and disseminate public announcements concerning actions the public can take to safeguard lives and protect property. II. WARNING AND/OR PROTECTIVE ACTION PHASE A. Tornado 1. Notify Mayor. 2. Contact city warning point (West Memphis Police Department Dispatch Center) to ensure warning has been issued. 3. Ensure that warning devices are sounded. 4. Ensure all Emergency Service Officers are notified of the warning and instruct them to stand by. 5. Report to Emergency Operations Center (EOC), man for the duration. 6. Evaluate data furnished by local tornado spotters. 7. Relay available information on any of the following occurrences to warning point (police communications) and/or State EOC. a. Tornado b. Severe Thunderstorms -Lightening c. Funnel Cloud d. Damaging Winds A 24 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 e. Damaging Hail f. Extremely Heavy Rain g. Flooding B. Flood 1. Upon flood warning, review situation with Arkansas OES, EOC, then do the following in addition to applicable items above: a. In conjunction with PIO, advise the public of actions to be taken to safeguard their lives and property. b. Direct the mobilization of all emergency services. c. Assemble Emergency Services Officers and brief them as follows: 1. Advise them of general situation. 2. Advise them to position fuel, equipment, sandbags and other essential supplies outside the anticipated flood area. 3. Establish and maintain emergency operators log and cost records. d. Notify all agencies, facilities and volunteer groups on the warning list. e. If appropriate, advise the superintendent of schools to consider canceling classes for the duration of the flood emergency. f. Develop plans in conjunction with emergency Services Heads that include the following: 1. Height of water at normal and flood stages in critical areas. 2. Activate emergency service auxiliary organizations for flood operations. 3. Areas that may be (or will be) affected by the rising waters. Post flood prone areas on city map. 4. Area to be evacuated. A 25 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 5. Location and number of sandbags with backup source (See Annex for Resource and Supply). 6. Generators for pumps and lighting. 7. Timber for shoring dikes and unsafe structures. 8. Shelter locations for evacuees. 9. Feeding. 10. Other requirements for taking care of evacuees. g. Place into effect a high traffic control plan to expedite movement from areas ordered evacuated. h. Have patrols set up in evacuated areas for protection of property and prevention of fires. i. Establish rescue teams that are equipped with boats, helicopters (if available) and specially equipped vehicles. j. Ensure that electric, gas and water inspections are made as necessary to prevent accidents. (LP and bulk fuel tanks should be anchored or kept full to prevent floating and hazards). k. Obtain situation reports from staff officers, summarize them, and in conjunction with PIO, make news release to the public. C. Earthquakes 1. Ensure that the Mayor is apprised of the situation. 2. Assess the situation. Initiate reporting to assist in damage assessment. This should include State OES, private industry, business and utilities in the area. 3. Contact City Warning Point to disseminate available information. 4. In conjunction with PIO, prepare and disseminate public announcement concerning situation and actions the public can take to safeguard lives and protect property. III. RECOVERY PHASE A 26 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 A. Assemble Service Officers at designated EOC and brief them. B. Tornado (After Passage) 1. Initiate search for victims (they might be found in all sorts of unusual places, blown into fields, under debris and on tops of roofs. 2. Search should be thorough, including a margin of at least 100 yards either side of tornado path. 3. Rescue operations should be conducted with skilled personnel when possible to prevent debris collapse and to ensure proper first aid. 4. In conjunction with PIO, provide continuing advise to storm victims, i.e., where to go to obtain assistance, housing, food, medical services, etc. 5. Contact State EOC, if assistance is needed. 6. Assess community situation, i.e., injuries and deaths. Conduct damage survey and report information to the State EOC for use in a possible request for a major disaster declaration. 7. When all the people have been accounted for, discontinue Emergency Operations. 8. Prepare a recovery plan for systematic removal of debris, restoration of utilities, repair of essential facilities, etc. Conduct detail damage survey reports and establish contract rehabilitation organization. C. Flood (After water has receded) 1. The first priority is restoration of the area to a safe condition, including inspection of flooded area and structures to lessen the probability of additional hazards, accidents and fires. Other priority operations include: a. Clear main streets of mud and debris first and the other streets as rapidly as possible. b. When conditions of a structure permits, pump water out of basements and lower floors. c. Limit accumulation of food type garbage as first priority, followed by general trash. d. Initiate health and sanitation inspection of the area. Ensure available clean drinking water. A 27 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010 2. In conjunction with PIO, prepare and disseminate to the public, via television, radio, and newspapers, information on the following subjects: a. Safety measures to be taken after the flood. b. Where to go to obtain necessary first aid and medical care in the area. c. Where to go for necessary assistance, such as emergency housing, clothing, food and water. d. Specific measures to help themselves and their community to recover from the emergency. A 28 Approved by West Memphis City Council January 17, 2008 Revised: August 19, 2010