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February 3, 2011MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 3, 2011 A regular meeting of the West Memphis City Council was held on Thursday, February 3, 2011 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Father McCaslin of Holy Cross Episcopal Church. Phillip Para, City Clerk, called the roll. Those present were: Mayor lMlliam H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin, and Councilors, Willis Mondy, James Holt, Taz Tyrone, Phillip Carter, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Herman Coleman and Marco McClendon. Quorum being present, Mayor Johnson proceeded with the meeting. Y~. In keeping with tradition, Mayor Johnson said we were recognizing Black History Month. He turned the floor over to Councilor Lorraine Robinson. This year Councilor Robinson said we were recognizing local funeral homes. The honorees were Anthony Funeral Home, Roller Citizens Funeral Home and Wolfe Brothers Funeral Home. Representatives from each funeral home came forward and received a Proclamation from Mayor Johnson and the legislative body of the City of West Memphis. Refreshments were furnished after the meeting. MINUTES Councilor Pulliaum moved, seconded by Councilor Taylor to dispense with the reading of the minutes of January 20, 2011 City Council meeting, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS 2~d Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES FOR THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS ECONOMIC DEVELOPMENT TO BE PROVIDED BY GASKILL SRTEGIES, LLC, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the second time. 2"d Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES AND ADVERTISING AND PROMOTION FOR THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS ECONOMIC DEVELOPMENT TO BE PROVIDED BY RED DELUXE, LLC, AND FOR OTHER PURPOSES City Attomey Peeples read the Ordinance for the second time. 2~d Reading AN ORDINANCE ADOPTING BY REFERENCE THE ARKANSAS MECHANICAL CODE, 2010 EDITION WITH ALL AMENDMENTS AND REVISIONS THEREOF, AND FOR OTHER PURPOSES Councilor Pulliaum made a motion, seconded by Councilor Holt to table this ordinance indefinitely. Upon voice vote, the voting was unanimous. Councilor Catt made a motion, seconded by Councilor Pulliaum to substitute a revised ordinance in the place of the ordinance that was just tabled with a revised ordinance and also included in the motion was to add the new ordinance to the agenda as O-2. Upon voice vote, the voting was unanimous. O-2 AN ORDINANCE ADOPTING BY REFERENCE THE ARKANSAS MECHANICAL CODE, 2010 EDITION WITH ALL AMENDMENTS AND REVISIONS THEREOF, AND FOR OTHER PURPOSES Councilor Pulliaum moved, seconded by Councilor Catt to suspend the rules and O-2, R-1 and O-1 be read by title only. Upon voice vote, the voting was unanimous City Attorney Peeples read the Ordinance for the first time. NEW BUSINESS R-1 A RESOLUTION AUTHORIZING THE REMOVAL OF LIENS FOR GRASS CUTTING SERVICES PERFORMED BY THE CITY OF WEST MEMPHIS City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Councilor Catt to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1979. O-1 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 530 SOUTH 7T" STREET, ALLOWING A GROUP HOME FOR FOSTER CHILDREN IN A R-4, RESIDENTIAL DISTRICT City Attorney Peeples read the Ordinance for the first time. Mayor Johnson explained that Ms Gladys Malone went before the Planning Commission for a Special Use Permit for the property located at 530 S. 7th Street to allow 16 foster children to live at this residence. The Planning Commission recommended only ten children, age's birth to 12 years old. He asked the City Council to look into this situation very closely before the next readings of the ordinance. PERMISSION REQUESTS Councilor Catt moved, seconded by Councilor Tyrone to approve the Planning Commission recommendations as submitted. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Budget Committee -Councilor Catt said each City Council member should have received a copy of the Audit Report from the fiscal year of 2009. Councilor Catt made a motion, seconded by Councilor Pulliaum to refer the Audit Report from the fiscal year of 2009 to the Budget Committee to review the deficiencies, work with the Administration to correct them, and bring back to the City Council for approval. Upon voice vote the voting was unanimous. Public Works Committee -Councilor Taylor reported the City Engineer is still working with the contractor on a problem related to surface grinding for ride smoothness on Glenn Bailey Drive. The design of Southland Drive is complete. They are interviewing engineers for the construction engineering phase and are expected to make a selection within two weeks and start advertising for bids by March 1, 2011. Ingram Blvd plans have been submitted to AHTD for review, and then they will begin the bidding process. Bids have been advertised for two new sanitation trucks (1) frontloading (dumpster use) and (1) rear loading garbage truck. Bids will be received February 17, 2011. They had a request from a private business asking for a donation of our remaining recycling equipment. The city engineer advised that the West Memphis Municipal Code says the mayor has the authority to dispose of city property up to $5,000 in value. Any equipment or supplies valued over $5,000 must be disposed of through the competitive bidding process. Items under $5,000 could be donated but not to an individual business. The rest of the items are over $5,000 and must be disposed of through competitive bidding. Police Commission -Councilor Robinson reported they did not have a quorum but they discussed concerns with police cars riding up and down our streets in pursuit without their sirens on. They also discussed the need for new cars, cameras and laptops and the possibility of borrowing the money from West Memphis Utility to purchase these items. Councilor Pulliaum made a motion, seconded by Councilor Taylor to authorize the purchase of ten (10) new police cars equipped with cameras and to finance the purchase. Mayor Johnson said they met with grant writers in an attempt to purchase the cars with a grant. They were told they would not be able to get the grant, so they will have to purchase the vehicles. Upon voice vote, the voting was unanimous. Councilor Coleman reported that a young man approached him and said he was stopped by the police for a traffic violation and the policeman got out of his car with an assault rifle. Mayor Johnson said the policy is the assault rifles are to be left anchored in the car unless there is probable cause to bring them out. He said if Councilor Coleman wanted to give him the name or an address he would check and see what took place. Councilor Catt asked that when the Police Commission look into purchasing upgrades for the cameras they have now, that they also look into purchasing the hardware necessary to be able to keep the tapes for three years. Councilor Coleman praised the West Memphis Utility linemen that restored power at one of his rental units. He said they went above and beyond to get the power back on due to the extreme cold. Mayor Johnson passed out the 2011 appointments to the Public Works Committee, Budget Committee, and Personnel Committee. He said these needed to be made by the 10th of the month and he will make the other appointments prior to the next meeting. (See attached) ANNOUNCEMENTS Mayor Johnson announced that there will be a joint meeting with the City Council and the Utility Commission February 10th at 11:30. CITIZENS REQUESTS Shabaka Afrika -newly elected President of the NAACP spoke regarding their commitment to the community. Having no further business to come before the City Council, Councilor Taylor moved, seconded by Councilor Catt to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:05 p.m. PASSED and APPROVED this 1.~.-day of February, 2011. WILLIAM H. JOHNS N, MAYOR ATTEST: ~wr _-~ _----~ PH LLIP RA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk (~G,~~ 2011 COMMITTEE APPOINTMENTS JANUARY 10, 2011 PUBLIC WORKS Ramona Taylor James Holt James Pulliaum Herman Coleman Lorraine Robinson PERSONNEL James Holt Phillip Carter Willis Mondy BUDGET Tracy Catt Taz Tyrone James Pulliaum Willis Mondy Lorraine Robinson January 21, 2011 DEAR MAYOR AND COUNCIL MEMBERS: ENCLOSED, PLEASE FIND OUR TREASURER'S REPORT FOR 4th QUARTER ALSO INCLUDED IS OUR ACTIVITIES REPORT FOR THE 4th QUARTER, 2010. THANK YOU, HARRIET FRANCIS DIRECTOR J• W. RICH GIRLS CLUB BRIAN BURFORD TREASURER J.W. RICH GIRLS CLUB P.O. Boz 1593 519 Shoppingway West Memphis, AR 72301 (870)735-0969 Quarterly Report Month: October Activities: Fall Volleyball League starts-19 teams w/8 players per team. Basketball sign-ups begin. Fundraiser begins-Butter Braid pastries After school program continues. Month: November Activities: Basketball sign-ups continue. Volleyball league ends with tournament. After school program continue with approx. 25 girls per day. Fundraiser ends with a net of approx. $900. Month: December Activities: Basketball sign-ups ends-15 teams with 8 players per team. Draft and coaches meetings held and practices begin. After school program continues. Respectfully submitted by, Harriet Francis J.W. Rich Girls Club Director a.-~t Pr .~. W. Rich Girls Club lrlmni Profit 8c Loss Acctval > .~s1111t~ trough December 201 Ordinary lrico Jan -Dec 10 adndsstorta 23,547A0 Ad+varthzing icicorne 1,900.00 After-S~tsool Fees 2,927.65 clay 43,503.87 dons 19,858.39 dori~lons 5,583.D4 Dues 11,550.00 G"ufs Club Logo T-shirts 50.00 Grants 3,500.00 Pastry Funr (gross) 6,112.87 Photo Rebate 361.00 season pass 57.00 sports fee 1$,035.00 Sports Sporisorsldps 8,500.00 Sucricner Program fees 5,672.50 Tax Refund 1.,93'1.42 Votieyt~i Camp lnccm+e 375.00 1lVtiA School voileybaN games 3,467:00 Total Income 156,931.74 Expense AR wittioldirig 276.89 b.b. referee 2,960.D0 Basketiaall t-shirts 1,500.00 Basketball banquet 333.64 baskettrdtt trophies 453.75 building maintenance 1,2$5.94 Cable 1,870.79 Cash on delivery 580.18 charge back 108.00 complex maici~arice 246:03 concession 2(ioz. drinks 5,521.10 concession suppties 4,452.45 eq~prnent 4,596.32 Egtcipm~it ir>statiation 500.00 equipment maicrtce 1,201.59 Equipment Recital 192.94 Field 1ltlainteriarice 180.66 flotMers 140.39 Fundraiser 3,681.04 gas 3,291.75 kisurance 10;585.00 Janitorial Service 6,720.00 Jan7torial supplies 1.990.23 Labor Law Posters 67.25 Lawn Cars 5,280.00 Lawn Treatments 2;305.D0 Loan Payment 6,142.05 Maintenance supplies 340.54 Miscellaneous 624.42 Newspaper ad 1,097.40 Office Supplies 1,371:79 Payroll Expenses 54,510.44 Payroll Tax Expanse 4,219.16 Petty Cash -115.DD post office box 70:00 Printing and Reproduction 700.00 Refund 575.00 Safe Deposit Box 40.00 Signs 75:D0 softball urc~ires 2,920.00 Sold plaques 30$.40 Softball T-Shirts 1,689.29 sottbafi trophies 750.D0 Page 1 eos ~ 4 .I. W. Rich Girls Club mrrln~l Profit 8c Loss e~ .~anuary tlhi~ougb December ~~ ~-Deco stamps ,32.00 sum prog. suppr~es $25.72 $~ progn~a pn~n 425.00 tax update fee 0.00 taxes 241.36 Telephone 667.86 lJtillties 11,040.49 Yolieyball Referee 2,6~D.00 Volleyt~all i-shuts 1,857.94 Volleyball Trophies 1,002.06 Total Expense 154,451.86 Net Ordinary income 2,479.88 Other IncornelExper-se Other tncom e interest Income 1,489.86 Total Other Income 1,489.86 Met Other Income 1,499..86 Net Mcome 3,979.74 gags 2 arc ~ ~ J. W. Rich Girls Club olmni Balance Sheet Accnral Basis As aF Der~rtlbelr 31, 2010 Dec 31,10 ASSETS Current Assets Checking<Savings CD X16029 due N1102 2.71% 12 m 49,4$2.62 CD #Ii B903 due 023102 4.02% 182 31,478.54 JYV Rich Gins Club 1,453.66 Money Market Account 1120 Reb~.~es -150.00 refund scJfees -400.00 reimburse for inaufficisntfund -25.00 Total ChedGng/Savings 81,851.02 Accounrts Receivable Accounts Receivable 2,550.00 -- _- -- To1al Accourrffi Receivable 2,550.00 Other Currerrt Assets lJndeposited Funds 125.00 Total Other Curnent Assets 125.00 Totem Currer-t Assets 84,526:02 Fixed Assets Land and Buiidir~s Accumulated Depreciation -162,426.00 Land and Buildings -Other 277,776.00 Total Land and Buildings 115,350.00 Toial Fixed Assets 115,350.00 TOTAL ASSETS 199,876.02 LIABlunfs ~ ftlt/iTY ---- _-- -- Li~itities current Liabilities Accounts Payable checking 1,057.00 - Total Accounts Payable 1,057.00 Other Currsrft Liabilities Payroll Tax Liabilities - 6,119.45 --------------- rota! Other Current Liao 6,119.45 Total Current Liabilibes 7,176.45 Total Liabilities 7,176.45 Equity General Fund Equ"riy 189,525.53 Open Balance Equity X05.70 Net Income 3,979.74 Total Equity 192,699.57 TOTAL LiABlL171ES 8 EQUITY i99,871i t12 Page i r ~ z .nf _~° ~ *~: o.:. ~a ~- i '~fi~i CITF OF ~'1~EST MEMPHIS Planning and Development Ph# (870) 732-7520 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: January 28, 2011 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, January 26, 2011, to the Mayor and City Council, on Thursday, February 3, 2011. I. PUBLIC HEARING: A. Special Use Permit. Aaalication, Case #SUP-Ol-11-The West Memphis Planning Commission recommended to approve a Special Use Permit request for Ms. Gladys Malone, for the property located at 530 South 7~' Street, to allow a group home for foster children in a R-4, Residential District. (See Ordinance Prepared.) Approval is subject to the following criteria: 1. Written approval from the Building Department; Fire Department; Health Department and The Department of Human Services. 2. Maximum number of children 10, ages birth to 12 yeazs old.