1602ORDINANCE NO . ~ ~b oL
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR THE REPLACEMENT
OF COMPUTER EQUIPMENT AT THE WEST MEMPHIS MUNICIPAL COURT,
DECLARING AN EMERGENCY AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows
waiving of competitive bidding in exceptional situations where
such procedure is deemed not feasible or practical; and
WHEREAS, the West Memphis Municipal Court computer system was
damaged by lightning on or about July 13, 1993, requiring the
replacement of computers, monitors, printers and other equipment;
and
WHEREAS, time was of the essence in replacing the necessary
equipment in order to continue the proper operation of the
Municipal Court with the least passible disruption; and
WHEREAS, the City of West Memphis has contracted with
Business Computer Systems, Inc., to provide computer services to
the West Memphis Municipal Court, including hardware and the
software in use at the Municipal Court; and
WHEREAS, the replacement of the necessary equipment was
~' performed in a timely manner by Business Computer Systems, Inc.,
and a portion of the expense incurred was covered by insurance;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following:
The replacement of computer equipment, including
computers, monitors, printers and other equipment,
damaged by lightning at the West Memphis Municipal Court
on or about July 13, 1993. at a cost of ~~~9. 17
2. Competitive bidding is being waived for the reasons that
time was of the essence in order to continue the proper operation
1~
of the Municipal Court with the least possible disruption and that
Business Computer Systems, Inc., is the sole provider of the
software in use at the Municipal Court.
3. EMERGENCY CLAUSE. It having been found and determined by
the City Council of the City of West Memphis, Arkansas, that there
was an urgent need by the City of West Memphis and the West
Memphis Municipal Court to replace the computer equipment at the
West Memphis Municipal Court which was damaged by lightening on or
about July 13, 1993, and that time was of the essence and that
payment for the services provided by Business Computer Systems,
Inc., is presently due, an emergency is hereby declared to exist,
and this Ordinance, being necessary for the preservation of the
public peace, health, safety and welfare of the citizens of West
Memphis, Arkansas, shall be in full force and effect from and
after the date of its passage and approval.
PASSED AND APPROVED this ~T-~l. day of (~CToB~R , 1993.
/~
K ITH M. INGRAM, ayor
ATTES~ i~~ / /
CRAb~I'~CitY%Clerk
SPONSORED BY:
City\Municipal Coert\Ca~puter.ord
RECEIVES `:~~".~`
CITY CLERK OFFICE
DATE ~„-~ 4 . I G cl 3 ---