2273ORDINANCE NO. aa~3
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS OF
LAYNE PUMP NUMBER 47323, DECLARING AN EMERGENCY AND FOR
OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not feasible or
practical; and
WHEREAS, there are many items necessary for the City's use where competitive
bidding is deemed not feasible or practical; and
WHEREAS, the City of West Memphis and the West Memphis Utilities are in need of
having repairs made to Layne Pump Number 47323 and the pump has been inspected by Layne-
Arkansas, and competitive bidding under such circumstances would not be feasible or practical;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following item to be used by the City,
described as follows:
Repairs to Layne Pump Number 47323 at a cost of $30,203.22.
2. EMERGENCY CLAUSE. It having been found and determined by the City Council
of the City of West Memphis, Arkansas, that the repair of pump 47323 is necessary to maintain
well number 3 which is a vital part of the water supply for the City of West Memphis and that
there was an urgent and immediate need for said repairs to be completed prior to the increased
demands of the summer months, an emergency is hereby declared to exist, and this Ordinance
being necessary for the preservation of the public peace, health, safety and welfare of the Citizens
of West Memphis, Arkansas, shall be in full force and effect from and after the date of its
passage and approval.
PASSED AND APPROVED this ~~'~` day ~ ~pyt.~r.. , 2011.
N~ ~~
WILLIAM H. J NSON, Mayor
ATTEST:
PHILLIP ,City Clerk
SPONSORED BY:
RECEIVED
City Clerk's Office
By D ~ i ~_
d
TEMPUR~tRY IhIVOICE
Layne Christensen Company
Remit to: 9317 Paysphere Circle Chicago, IL B0674
Layne-Arkansas - 2015 South Main Street P.O. Box 1210 Stuttgart, AR 72180-1210
PH: (870) 673-1591 -FAX: (870) 673-2990
INVOICE #: 89012588
SOLD TO: West Memphis Utilities
604 East Cooper
P.O. l3ox 1868
West Memphis, AR 72301
Client Phone: 870-735-3355
INVOICE DATE: 03/22!2011
AO#:
LAYNE ORDER#: 10662
CLIENT#: 10930336
TERMS: NET 10 DAYS
QUANTITY DESCRIPTION PRICE TOTAL
Repairs to Pump 47323
1 *Disassemble, inspect, and assemble 4 stage 12THC pump bowl $914.95 $914.95
2 "1.93 x 6" bronze bowl bushings $63.75 $127.50
1 "1.93 x 3.75" bronze bowl bushings $42.00 $42.00
2 `1-11!16" x 2-518" bowl seals $21.00 $42.00
1 'Machine 4 bronze wear rings $318.00 $318.00
1 *Turned 4 impellers skirts $248.00 $248.00
1 "Machine new SST impellers shaft $896.00 $896.00
1 "Rework main bearing box for new seals $55.80 $55.80
1 "Disassemble, inspect, and assemble 180 of 10" x 2-1 /2" x 1-112" column, oil line, and $1,387.40 $1,387.40
shaft
1 'Straighten and polish 180' of 1-1/2" shafts $235.00 $235.00
1 "Reface 12 ends of 2-1/2" oi# tubes $105.50 $105.50
10 *1-1/2"shaft couplings $26.00 $260.00
10 '2-1/2" x 1-112" shaft boxes $70.28 $702.80
1 *Machine 5' x 1-1l2" top shaft special $175.00 $175.00
35 "2-12 x 5' oil tubes $89.60 $3,136.00
1 'Machined 5' x top oil tube special $95.00 $95.00
2 `10" x 20' column pipe $873.90 $1,747.8D
1 `Reface 12 ends of 10" column pipe $640.00 $640.00
1 *Pull column couplings $300.00 $300.00
8 `10" x 2-1/2" black widow spider $21.58 $172.64
1 *Tape, verso!, packing, silicone $157.24 $157.24
10 Gal "Food grade turbine oil $25.07 $250.70
10 Bags *Quickblast $15.75 $157.50
1 "Check and polish drive shaft $20.00 $20.00
1 *1-1/2" bronze adjusting nut $105.00 $105.00
1 "Set screw and gibkey $10.00 $10.00
1 *Check, ciean, & paint 10" pump head $60.00 $60.00
1 "Check and clean tension box $45.00 $45.00
1 ' 10" x 20' suction toe $428.00 $428.00
TEMPORARY INVOICE
Layne Christensen Company
Remit to: 9317 Paysphere Circle Chicago, tL fi0fi74
Layne-Arkansas ~ 2015 South Maln Street P.O. Box 1210 Stuttgart, AR 72160-1210
PH: (8701673-1591 -FAX: (8701673-2990
INVOICE #: 89012588
50LD T0: West Memphis Utilities
604 East Cooper
P.O. i3ox 1868
West Memphis, AR 72301
Client Phone: 870-735-3355
INVOICE DATE: 03/22/2011
PO#:
LAYNE ORDER#: 10662
CLIENT#: 10930336
TERMS: NET 10 DAYS
QUANTITY DESCRIPTION PRICE TOTAL
2 *PC10 column couplings $172.67 $345.34
1 `TBG 150 tension bearing $388.75 $388.75
1 '6 - 5/8" x 1-1/4" machine bolts $2.75 $2.75
1 *12 - 718" x 4" machine bolts $29.30 $29.30
12 'Permatex $6.00 $72.00
1 'Steam clean, inspect, change oil, and test run 125 HP, US motor S/N C100440 $375.00 $375.00
1 *Paint and oil $31.80 $31.80
1 'Sight glass $51.00 $51.00
2 `Sight glass gaskets $12.75 $25.50
180 Ft `1/4" SST airline $2.48 $446.4D
180 Ft `Sandblast and epoxy coat oil tubing $4.80 $864.00
1 *Epoxy coat ends of 10" column pipe $1,960.00 $1,960.00
1 `114" double aircock $8.20 $8.20
1 * 118" schrader valve $8.00 $8.00
i *1/4" tee $3.20 $3.20
1 `10" TOE nipple $99.25 $99.25
1 '2"pressure guage $22.00 $22.00
1 `2" combo guage $40.00 $40,00
1 `Labor, rig, and crew to pull and set 180' well pump $8,880.00 $8,880.00
4 Days `Service truck $150.00 $600.00
1 `Expenses of crew $558,65 $558.65
Invoice Sub Total: $27,645.97
Tax: $2,557.25
Invoice Total: $30,203.22
Layne Christensen Company will Institute a late payment charge at a rate of 18% per annum (unless a lower rate is required under applicable
law, in which case the tower rate shall apply) for all payments not made on or before the due date. It is the policy of Layne Christensen to
preserve all Ilen and payment bond rights where available. All notifications are sent strictly for this purpose.