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September 1, 2011MINUTES WEST MEMPHIS CITY COUNCIL September 1, 2011 A regular meeting of the West Memphis City Council was held on Thursday, September 1, 2011 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Councilman Herman Coleman. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Herman Coleman, Marco McClendon, Willis Mondy, James Holt, Taz Tyrone, Phillip Carter, Lorraine Robinson, Tracy Catt, James Pulliaum, and Ramona Taylor. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for West Memphis Utilities - 18 inch gravity sewer line and 15 KVA 3 phase sectionalizers were opened at 1:00 p.m. and copies of the bid sheets were given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Taylor to accept the bids and refer them to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. (See attached) MINUTES Councilor Pulliaum moved, seconded by Councilor Taylor to amend the minutes of the August 18th meeting striking the fast sentence under Committee Reports: Park Commission that said the 6 tennis courts are near completion. Upon voice vote, the voting was unanimous. Councilor Pulliaum moved, seconded by Councilor Taylor to approve as amended. Upon voice vote, the voting was unanimous. OLD BUSINESS 3`d Readinq AN ORDINANCE TO BE EFFECTIVE ON JANUARY 1, 2015 TO REQUIRE COMPENSATION OF ALDERMEN TO BE BASED ON ATTENDANCE AT REGULAR CITY COUNCIL MEETINGS AND FOR OTHER PURPOSES Councilor Pulliaum made a motion, seconded by Councilor Catt to approve the Ordinance. Roll call vote: AYES: Tyrone, Catt NAYS: Coleman, McClendon, Mondy, Holt, Carter, Robinson, Pulliaum, and Taylor The motion to adopt the Ordinance FAILED. 3`d Readinq AN ORDINANCE AMENDING ORDINANCE 372 REGULATING DANCE HOUSES; TO PROVIDE PENALTIES FOR VIOLATION OF THIS ORDINANCE, AND FOR OTHER PURPOSES, TO ALLOW DANCE FLOORS & DANCING ON BROADWAY ST. Councilor McClendon made a motion, seconded by Councilor Mondy to table indefinitely. Upon voice vote, the voting was unanimous. 3`d Readinq AN ORDINANCE TO PERMIT CITY EMPLOYEES TO PURCHASE SERVICES FROM MIKE NELSON AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Tyrone to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2281. NEW BUSINESS None PERMISSION REQUESTS None COMMITTEE REPORTS Police Commission -Councilor Tyrone reported the Police Commission met August 25th. Assistant Chief Oakes presented a video disproving alleged police brutality to Mr. Crawford, 821 Holiday Drive that arresting officers cuffed Mr. Crawford's wrists too tight as he had a shunt in his arm for dialysis treatment. The video showed Mr. Crawford was not mistreated by arresting officers. Assistant Chief Oakes said this is how 80% or more of these complaints work out. Chairman Tyrone suggested that before we refer citizens to the Police Commission, that they be referred to Internal Affairs, City Attorney, or Police Department. If there is no resolve, then bring them before the commission to listen to their complaint. Discussion was held regarding the Police Commission Ordinance stating complaints to go before them. The Police Commission is to review the Ordinance. In other matters, Councilor Tyrone reported that one position for a police officer is open, two officers are at the academy and three are ready to go to the academy. There is a secretarial position open and after advertising, they had a good turnout of qualified applicants for that position. All ten new police cars are in service and all ten new cameras are working. Assistant Chief Oakes stated he hopes to find money to replace cameras in the five old cars that are still in service. Trial is set for November in the FBI investigation. Chief Paudert's last day was Wednesday, August 31St. Councilor Tyrone and Mayor Johnson said what a great job he did for West Memphis and that he will be greatly missed. ANNOUNCEMENTS West Memphis Athletic Booster Club is having their 23~d annual Double Devil Feast, Friday, September 9, 2011, 5:00 p.m. at the West Memphis High School Cafeteria. Tickets are $5.00. That night they will play Blytheville in their first home game. APPOINTMENTS Mayor Johnson pulled the appointment of Candice Johnson to the Library Board due to the fact she does not live in the city limits of West Memphis which is a requirement. Councilor Taylor made a motion, seconded by Councilor Catt to approve the appointment of Nathan Smith to the Library Board and Clarence Davis to the Airport Commission. Upon voice vote, the voting was unanimous. CITIZENS REQUESTS Shabaka Afrika - 812 E. Broadway and President of the Crittenden County NAACP. He asked for support of a Human & Civil Rights Commission Ordinance and asked that two Councilpersons sponsor it. His telephone number is 735-1212 if anyone wants to talk to him. Having no further business to come before the City Council, Councilor Catt moved, second by Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:47 p.m. PASSED and APPROVED this ~~ day of September, 2011 WILLIAM H. JOHNSO ,MAYOR ATTEST: P~4tLLl RA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk 40~ 4 r West Memphis Utility Commission P.O. Box 1868 • 604 East Cooper -. (870) 735-3355 • Fax (870) 732-7623 West Memphis, Arkansas 72303 Company Name Bid B & B Utilities Critco Cable and Fiber ~ ~ a s ~ ~~ Water and Wastewater Services v o v ~'`' L~ r Argo Construction 3 ~~ ~ v v An Equal Opportunity Employer r ~ WEST MEMPHIS UTILITY COMMISSION ~~~,.P~~ P O Box 1868 604 Enst Cooper West Memphis, AR 72303 Phone (870) 732-7509 Fauc (870) 732-7621 9/1/2011 15KV 3 PHACF FI ICPn CFCT~n~e~ ~~~oe (2) 6 FUSED FITTINGS (1) 9 FUSED FITTINGS (1) 3 FUSED FITTINGS ARK. ELECTRIC , Q ~g,~a : ~ ~ ~ _ d'J GRAYBAR ELECTRIC ~ 3~(~ ~ /5 3~p,~J d )} , ~~ HD SUPPLY UTILITIES ~ ~, 3 ~ /5~ 2 ,~{3 ~~ ~ 3 ~, ~ v STUART IRBY CO. /,Z t j(~ rc~ l~ ~5 /r~} ~ Q© ~ ~ ?j ~. (~ (~ TECHLINE INC. l z Z 3 ~ • dD ~,~ 2(a ° ~~ 1t~. 83 ~ • ~C7 Mid-South Regional Greenprint Plan MOU 2011 Sustainable Communities Regional Planning Grant Memorandum of Understanding (MOU) for aMid-South Regional Greenprint Plan This Memorandum of Understanding (MOU) establishes the intent of all of its signatory Parties to collaborate in developing a grant application to the U. S. Department of Housing and Urban Development (HUD) for an FY2011 Sustainable Communities Regional Planning Grant. The collaborating signatory Parties have agreed to join and work together as members of an expanded Mid-South Regional Greenways Steering Committee for the purpose of developing a grant application that will support the creation of a Mid-South Regional Greenprint Plan. I. Mid-South Regional Greenprint Plan's Purpose and Scope: The Mid-South Regional Greenprint Plan will establish a comprehensive regional vision focused on identification, restoration and conservation of lands most important to the community for habitat and resowce conservation, agricultural sustainability, outdoor recreation and adaptation to climate change. The plan and its implementation by collaborating groups throughout the region will focus on alignment with HUD's six livability principles by: • Providing more transportation choices through increased greenway, multi-modal, bike and pedestrian routes and greater connectivity within and between communities. • Promoting equitable, affordable housing through brownfields to greenfields development, improving environmental conditions and amenities for wban neighborhoods adjoining greenways, and planning land use and zoning changes to promote affordable housing. • Enhancing economic competitiveness by improving quality of life in the Mid-South region thereby attracting/retaining businesses and residents. • Supporting existing communities through providing new or improved greenway amenities and access to economic or employment opportunities connected to greenways. • Coordinating policies and leveraging investment related to greenways across the region. • Valuing communities and neighborhoods by enhancing and providing access to greenway amenities and employment opportunities and improving residential property values. The regional vision and action steps developed through the Greenprint Plan will further supplement existing government and community planning documents and tools, and enhance the value of existing greenways, parks and open space. It will also emphasize planning for restoration of brownfields, rivers and streams, and other natural resowces so they may become future social and economic assets for all residents of the Mid-South. II. Geographic Focus: The geographic focus of the Sustainable Communities grant application and Greenprint Plan is defined as the boundaries of the Memphis Metropolitan Planning Organization (MPO) and West Memphis MPO regions. (See attached map.) 4 Mid-South Regional Greenprint Plan MOU 2011 Sustainable Communities Regional Planning Grant III. Lead Applicant, Fiscal and Administrative Agent: Shelby County Government through its Division of Planning and Development's (DPD) Office of Sustainability has agreed to serve as the applicant for the grant and as fiscal and administrative agent should funds be awarded. lV. Establishment of an Expanded Collaborative Framework: A. Mid-South Regional Greenways Steering Committee. The Mid-South Regional Greenways Steering Committee (GSC) was formed in 2009 by more than 60 people representing 46 organizations at the Mid-South Greenways Pre-Summit meeting. One of the central goals of the GSC has been to develop a regional Greenprint Plan and strategies to unite communities across the region to promote resident health, access, economic opportunities and quality of life. The GSC includes active representatives from major greenways organizations, including regional, state and community-based nonprofits, land trusts and conservation organizations, local governments, and the business and philanthropic communities. Participation and membership in the GSC is open to new organizations and participants. The Mid-South Regional Greenways Steering Committee has agreed to serve as a foundation for the formation of an expanded organization to develop aMid-South Greenprint Plan through the HUD Sustainable Communities Regional Planning Grant. The existing GSC structure will be formally expanded with emphasis on achieving strong representation from minority and low-income communities and residents of the two MPO regions. This expanded group will also include representatives from all greenways planning organizations in the region, with representatives from each of the three states (Tennessee, Mississippi and Arkansas) as well as representatives from all counties and incorporated communities within the two geographically defined MPO regions. B. Executive Committee: In order for the GSC to manage the proposed planning process, a representative Executive Committee will be established by GSC to act as a decision making and implementing agency for the Greenprint Plan and planning process. The GSC Executive Committee will strive to include at least 33 percent representation from minority low-income communities in the two MPO regions. Other details of the proposed operation and support of the Executive Committee will be outlined in the HUD Sustainable Communities grant application submitted by Shelby County on or before Oct. 6, 2011. V. Programming, Budgeting, Funding and Reimbursement Arrangements: This MOU is neither a fiscal nor a funds obligation document. Any transfer of funds between Parties may take place through existing authorities and procedures. Any endeavor involving the transfer of funds will follow normal procurement or other appropriate processes and will be effected in writing by representatives of the organizations involved. Furthermore, this MOU in no way restricts the signatories from participating in similar activities or arrangements with other entities or agencies and nothing in this MOU shall obligate the signatories to expend appropriations, obligate funds or enter into any contract or other agreement. 5 Mid-South Regional Greenprint Plan MOU 2011 Sustainable Communities Regional Planning Grant VI. Effective Date and Signatures: This MOU has been signed by persons authorized to sign for their respective organizations and will become effective upon signature by any two Parties. Any Parry may terminate its participation in this MOU upon written notice to the other Parties. The provisions of the MOU will be reviewed periodically, as appropriate, and amended or supplemented as may be mutually agreed upon. This MOU may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Each Party has signed this agreement on a separate page. The original signature pages are on file at the Shelby County Division of Planning and Development, Office of Sustainability, 125 N. Main Street, Memphis, TN 38103. William H Johnson September 15, 2011 Mayor City of West Memphis, Arkansas DECEIVED City Clerk's Mice D~telTime Y 6 East Arkansas Planning & Development District East Arkansas Regional Planning Consortium Memorandum of Understanding This Memorandum of Understanding (hereinafter "MOU") is entered into by governmental units and organizations located in Clay, Craighead, Crittenden, Cross, Greene, Lawrence, Lee, Mississippi, Phillips, Poinsett, Randolph, and St. Francis Counties of the State of Arkansas for the purposes of developing a Sustainable Communities Regional Planning Grant (hereinafter "Grant") to support multi- jurisdictional planning efforts that integrate housing, land use, economic and workforce development, transportation, and infrastructure investments in a matter that empowers the twelve-county region (hereinafter "Region") to address the interdependent challenges of economic competiveness and revitalization; social equity, inclusion, and access to opportunity; energy use and climate change; and public health and environmental impact. The Region is pursuing this Grant to provide the essential resources necessary in order to create a single, integrated plan for regional development addressing potential population growth or decline over a minimum 20-year timeframe. The Sustainable Communities Regional Plan (hereinafter "Plan") will set 3 to 5 yeaz benchmark targets, and delineate strategies to meet established performance goals. The Plan will establish and monitor performance goals that are consistent with the Sustainability Partnership's Livability Principles. The twelve counties will collaborate with established educational institutions and non-profit organizations to apply for, develop, and implement the Plan. Combined, this partnership will be known as the East Arkansas Regional Planning Consortium (hereinafter "Consortium"). The Consortium is committed to cooperatively carrying out the Plan in the grant application, and has authorized a lead applicant, East Arkansas Planning and Development District (EAPDD), to act in the representative capacity with HUD on behalf of all members of the Consortium and to assume administrative responsibilities for ensuring that the Consortium's program is carried out in compliance with all HUD requirements. EAPDD will hold all fiscal and administrative responsibility for regular interaction with HUD. In addition, the Consortium may establish a governance structure that reflects the diversity of the partners and allows for maximum participation in strategy development and decision-making. The Consortium will establish a formal Consortium agreement that will be executed no later than 120 days after the effective start of the Grant agreement. The counties comprising EAPDD are not served by a Rural Planning C+rganization. The Consortium has the capacity to engage a diverse representation of the general population, and the ability to work in partnership with units of general local government to advance the program objectives of the Plan. ~- All members of the Consortium will be responsible to contribute to the following activities and accomplishments: • Participation in the grant application process • General research related to the needs, objectives, opportunities, and desired outcomes of their organization as well as the Consortium as a whole through this Plan • Identification of specific needs and opportunities related to: o Housing (especially low-income) development o Transportation Investments (especially transit) o Conservation and Development of Water Infrastructure o Community and Economic Development o Conservation o Energy Development o Open Space o General Infrastructure Specifically, each Consortium member will identify the needs and opportunities for their community and the overall region to sustain the economy and overall quality of life fora 20-year period. Every member of the Consortium will be responsible for the identification of specific projects and initiatives that can contribute to the long-term sustainability of the region. EAPDD has the additional responsibility for serving as the lead applicant. EAPDD, therefore, shall have the added responsibility for submitting the application to HUD, and, if funded, executing the cooperative agreement with HUD in order to assume financial responsibility for the Grant on behalf of the Consortium in compliance with all HUD and Program requirements. This agreement is entered into by all partners of the Consortium with the signatures of the authorized representatives below dated on this 7 day of September, 2011. East Arkansas Planning and Development District: Melissa Rivers, Executive Director East Arkansas Planning & Development District 97 ~ Date Crittenden County: Judge Melton Holt M or Frank eman, City of Marion "t-~- ~~~ Date Date Life Options of East Arkansas: Claude Bames, Chief Executive Officer Arkansas State University: Alan McVey, Director Delta Center for Economic Development West Memphis Metropolitan Planning Organization: Mayor William Johns ,City of West Memphis Jonesboro Metropolitan Planning Organization: Mayor Harold Perrin, City of Jonesboro Date Date ~-~1-~ 1~ ill Date Date RECEIVED City Cierk's Office DatelT'ime o9 0 By ~_