October 20,, 2011MINUTES
WEST MEMPHIS CITY COUNCIL
OCTOBER 20, 2011
A regular meeting of the West Memphis City Council was held on Thursday, October 20, 2011 at 1:30 p.m. in the
City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Reverend Gary Hair of Calgary
Baptist Church. Phillip Para, City Clerk, called the roll. Those present were: Mayor t~lliam H. Johnson, City
Attorney David Peeples, City Treasurer Frank Martin and Councilors, Lorraine Robinson, Tracy Catt, James
Pulliaum, Ramona Taylor, Herman Coleman, Marco McClendon and l~llis Mondy. Absent were: Councilors
Phillip Carter, James Holt and Taz Tyrone. Quorum being present, Mayor Johnson proceeded with the meeting.
F
~ BID OPENINGS
Bids for Public Works -Ditch No. 20 Clean-Out were opened at 1:00 p.m. and copies of the tabulation sheets
were given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor McClendon to accept
the bids and refer to the Public Works Committee for final disposition. Upon voice vote, the voting was
unanimous. Mayor Johnson said the Public Works Committee is to meet immediately following the meeting to
award the bid.
MINUTES
Councilor Taylor moved, seconded by Councilor Robinson to dispense with the reading of the minutes of
October 6, 2011 City Council meeting, and approve them as submitted. Upon voice vote, the voting was
unanimous.
OLD BUSINESS
2"d Reading AN ORDINANCE TO AMEND: SECTION 7. GENERAL REGULATIONS; PARAGRAPH F, OF
THE SIGN REGULATIONS ADOPTED BY ORDINANCE 1484 AND FOR OTHR PURPOSES
City Attorney Peeples read the Ordinance for the SECOND time.
NEW BUSINESS
Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of
O-1. Upon voice vote, the voting was unanimous.
O-1 AN ORDINANCE TO AUTHORIZE ALDERMEN AND MEMBERS OF THE CITY COUNCIL TO
PURCHASE SERVICES FROM PHILLIP CARTER, INDIVIDUALLY, AND DOING BUSINESS AS 1ST CLASS
LAWN AND JANITORIAL SERVICE, AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the FIRST time.
PERMISSION REQUEST
Mayor Johnson requested permission to pay Roeder Construction Company $132,800.00 for Energy Grant.
Councilor Pulliaum moved, seconded by Councilor Taylor to approve. Mayor Johnson said this was a 100% grant.
Upon voice vote, the voting was unanimous.
Mayor Johnson requested permission to sign a contract with the Department of Corrections to provide labor free
of charge. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve Mayor Johnson sign the
contract, subject to City Attorney Peeples approval. Upon voice vote, the voting was unanimous. Mayor Johnson
explained that this would allow people on probation to work off some of their obligations and there would be no
cost to the city or any liability.
COMMITTEE REPORTS
A & P Commission: Councilor Taylor showed the new brochures which are now done on the personal computer
so it can be updated with any new restaurants or hotels. There was a decrease in the September 2% tax
collections of $94,689.15 from last month, but for the year we are at a 3.36% increase over the prior year. The
Civic Complex had three events with 725 total visitors. They received quotes for new Missouri Street Banners
that were damaged by the spring storm. FEMA will reimburse $7,000 of the cost of the banners.
Public Works Committee: Councilor Taylor reported they approved the low bids for dumpsters, the burning of
storm debris, and the 2011 Street Overlay Program.
Airport Commission: Councilor Robinson reported that Lynda Avery, Airport Manager presented the 2012 budget
for review. Airport Engineer Stacey Morris reported that construction on the $1.3 M TW "A" Rehab has begun and
is currently on schedule. The State Department of Aeronautics 90/10 Grant to re-hab Hangar 2 should be closed
within the next week. The project cost was $56,675. The grant will cover $50,986. The airport is receiving
applications to fill a line technician vacancy.
Insurance Committee: Councilor Coleman reported they met with Stephanie Norman, a representative from
United Health Care to discuss some problems we are having. She assured them that all issues will be resolved.
Councilor Coleman also discussed the race car track nuisance in Ward 5. He said he and Alderman Mondy are
committed to keep working on getting some type of resolution with Riverside Speedway until something happens.
Fire Commission: Councilor Catt reported there were three firemen hired and they are now at the Fire Academy.
The Bi-Racial Committee met and provided minutes to the Commission. EMS collections as of 10/6/11 were
$336,475.94. The Commission discussed the disposition of the old ambulance once the new one arrives in
January. There was a question if it could be adapted for use by Animal Control.
Budget Committee: Councilor Catt reported September sales tax was down $47,000 compared to last year.
Total sales tax was down $176,000 compared to this time last year. Total sales tax for the year to date over prior
year was down $289,000. Councilor Catt passed out a budget amendment to clean up the past ten years of the
self insurance plan in the amount of $1,099,632.00 based on per employee per department. Councilor Catt made
a motion, seconded by Councilor Pulliaum to approve the budget amendment. (See attached) Upon voice vote,
the voting was unanimous.
ANNOUNCEMENTS
Councilor Pulliaum announced the Eastern Arkansas Veterans Outreach Fair is scheduled for 9:00 Saturday,
October 29th in Helena-West Helena at the Delta Area Health Education Center.
CITIZENS REQUESTS
Hubert Bass -Justice Crittenden County Quorum Court. He said he presided over the Quorum Court meeting
October 17th and appointed a Crittenden County Human Rights Advisory Board to be a fact finding body. He
encouraged the West Memphis City Council to get a Human and Civil Rights Commission Ordinance on the
agenda. He said Councilman Mondy has agreed to sponsor it and he needs a co-sponsor to get it on the agenda.
He said it is the right thing, to do to get the ordinance on the agenda and pass it.
Shabaka Afrika announced that the NCAAP Freedom Awards Program will be held at Eugene Woods Givic
Center November 19th, 2011 at 6:30p.m. Tickets are $25.00. He said their chapter has 300~members and are
still growing. Since he is in Ward 2, he asked Councilman Pulliaum and Councilman Carter to sponsor the
Human and Civil Rights Ordinance and asked the City Council not to fight civil rights.
Having no further business to come before the City Council, Councilor Pulliaum moved, second by Councilor
Coleman to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:00 p.m.
PASSED and APPROVED this ~p~L day of November, 2011
WILLIAM H. JOHNSON, MAYOR
ATTEST:
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r
PHI ITY CLERK
Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk 4~
BID TABULATION
Public Works
Clean-out of Ditch No. 20
October 20, 2011
Bidder Bid Amount
1 Crisp Contractors
0
$ I ~/9 C~~ 8
2
Dozertrax vv
$ (3 P~ Z.S ~~"
3 Hulbert Development $ !_`f 9, 8 Sy ~"
4 Hessling Construction, Inc. $ Sf3 O loo`"
5 Triple G Excavating $
Per
Fund
City Council 9 26,604.00
Mayor's Office 2 5,912.00
City Clerk 3 8,868.00
City Attorney 2 5,912.00
Planning & Development 6 17,736.00
Economic Development 2 5,912.00
Finance Administration 5 14,780.00
Data Processing 2 5,912.00
Police Department 91 268,996.00
Fire Department 60 177,360.00
Municipal Court 12 35,472.00
Animal Control 3 8,868.00
Parks and Rec. Administration 8 23,648.00 605,980.00 General
Street 24 70,944.00
City Shop 5 14,780.00
City Enigneer 2 5,912.00 91,636.00 Street
Sanitation Department 26 76,856.00
Dumpster Operations 2 5,912.00
Debris Operation 4 11,824.00 94,592.00 Sanitation
Utility Administration 2 5,912.00
Electric Department 19 56,164.00
Meter Department 8 23,648.00
Water Department 11 32,516.00
Utility Plant 7 20,692.00
Utility Office 15 44,340.00
Engineering Department 3 8,868.00
Wastewater Department 11 32,516.00
Sewer Treatment 4 11,824.00
Environmental Quality 3 8,868.00 245,348.00 Utility
Library 5 14,780.00 14,780.00 Library
Civic Complex 6 17,736.00 17,736.00 A & P
Airport Operations 7 20,692.00 20,692.00 Airport
Community Development 2 5,912.00 5,912.00 C/Dev
Dedicated Sales Tax-Main Street 1 2,956.00 2,956.00 Main St
Total 372 1,099,632.00 1,099,632.00
1,099,632.00
pay employee 2,956.00