2282ORDINANCE NO. ~ Z ~~.
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR DECORATIONS TO
BE USED IN WORTHINGTON PARK, APPROVING A CONTRACT BETWEEN
THE CITY OF WEST MEMPHIS AND FESTIVE DESIGNS, INC., DECLARING AN
EMERGENCY AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of competitive
bidding in exceptional situations where such procedure is deemed not feasible or practical; and
WHEREAS, there are many items necessary for the City's use where competitive bidding
is deemed not feasible or practical; and
WHEREAS, the City of West Memphis, West Memphis Advertising and Promotion
Commission and Festive Designs, Inc., have submitted a contract for the use, installation and
removal of decorations to be used at Worthington Park for the 2011 holiday season; and
WHEREAS, it is hereby found and determined that it would not be feasible or practical to
conduct competitive bidding for such services;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WEST MEMPHIS, ARKANSAS:
1. Competitive bidding be waived for the use, installation and removal of decorations
provided by Festive Designs, Inc., for the 2011 holiday season. Competitive bidding is being
waived for the reason that the West Memphis Advertising and Promotion Commission has been
unable to locate any other providers for these types of services.
2. The contract between the City of West Memphis and Festive Designs, Inc., for the
use, installation and removal of decorations for the 2011 holiday season at Worthington Park is
hereby approved, and the Mayor and the City Clerk are hereby authorized to execute said contract
on behalf of the City of West Memphis.
3. EMERGENCY CLAUSE. It having been found and determined by the City Council
of the City of West Memphis, Arkansas, that Festive Designs, Inc., is the sole provider for these
types services and 2011 holiday season is fast approaching and time is of the essence, an emergency
is hereby declared to exist, and this Ordinance being necessary for the preservation of the public
peace, health, safety and welfare of the Citizens of West Memphis, Arkansas, shall be in full force
and effect from and after the date of its passage and approval.
PASSED AND APPROVED this ~ 5 day of ~P7c~'»BC~ , 20 1/
~~~ ~ ~
WILLIAM H. J NSON, Mayor
ATTEST:
~- -
PH I A, City Clerk
SPONSORED BY:
RECEIVED
City Clerk's Office
Date/Time oa ~. ~ ~ . L o ~,,,,,
BY._.. ~~
`,~'
362 Clove Drive
Memphis, TN 38117
901-767-6787
901-209-0811
randy@festivedesigns. us
City of West Memphis
To: Advertising and Promotion Commission From: Randy Hill
Attention: Sarah Beth Christian
Fax: 870-732-7640 Pages: 2
Phone: 870-732-7598 Date: 8-9-11
Re: 2011 Holiday Decorations cc:
^ Urgent ^ For Review ^ Please Comment ^ Please Reply ^ Please Recycle
The following contract is for decorations to be used at Worthington Park for the
2011 holiday season:
I. C7 MULTI-COLOR LIGHTING TO BE USED IN TREES ON BERM
k Service includes installation and removal of between 100 to 225 C7 steady burn
and blinking transparent colors bulbs per tree. Price includes installation and
removal.
2011 - $2,650.00
II. LIGHTED CUT CHRISTMAS TREE WITH ORNAMENTS
40'-45' cut balsam tree decorated with up to 200 amps of C7 multi-color flashing
and steady burn lamps as well as 60 to 90 large ornaments. Price includes
installation and removal of lights and ornaments.
2011- $10,500.00
III. C7 LIGHTING TO BE USED IN TREES IN PARK
Service includes installation and removal of 300-600 C7 lights in all the trees in
the park as well as use of lights and stringers. These lights may be clear or
colors, steady burn or flashing. Price includes installation and removal.
2011 - $28,450.00
IV. LIGHTED BALLS
Install and remove
900 new lighted balls in selected trees along bayou bank. Price includes
assembly, installation and removal. Lights and balls supplied by customer.
2011 - $8,500.00
V. ADDITIONAL LIGHTING AND MAINTENANCE FOR WORTHINGTON PARK
HOLIDAY LIGHTING PROJECTS
Install and remove net lights on three tree trunks and additional white mini
lights in shrubbery in Worthington Park. Maintenance of installed decorations
throughout the display season.
2011 - $5,000.00
RECAP
2010
I. Berm Trees $ 2,650.00
11.40'-45' Christmas Tree $10,500.00
III. C7 lights in Park Trees $18,450.00
IV. Lighted Stars $ 8,500.00
V. Additional Lighting & Maintenance 5 000.00
Total $45,100.00
Installation to be complete on or before November 20, 2011.
Payment - 50% deposit with contract, 40% due upon installation and 10% due
upon removal.
Accepted:
West Memphis A Sz P Commission Date
Festive Designs, Inc
Date