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PW 12/06/11MINUTES PUBLIC WORKS COMMITTEE December 6, 2011 Members & Staff Present: Members & Staff Absent: Guests: Councilor Ramona Taylor, Chairman Councilor James Pulliaum Councilor Lorraine Robinson Phillip Sorrell, City Engineer Leroy Turner, Sanitation Superintendent Odell Slaughter, Street Superintendent Rhonda Standridge, Administrative Assistant Councilor James Holt Councilor Herman Coleman Mayor William H. Johnson MINUTES Councilor Pulliaum made a motion to approve the minutes from the November 1, 2011 meeting, motion was seconded by Councilor Robinson. Upon voice vote, motion was unanimous. OLD BUSINESS A project status update sheet of all of the FEMA reimbursement projects was passed out to all the members, to let them know where we stand on all the project worksheets. We are waiting on ,,~a payment for two projects and since all projects have been completed, we have submitted the State share form in order to receive the 1 5% state share. see attached) Phillip Sorrell reported that Stacy Murray with East Arkansas Planning District informed him that they are waiting on their review and/or approval of the grant monies needed to restore the recycling equipment. Until the equipment is up and running we have to wait to get the recycling program started. NEW BUSINESS j1 ` Next item on the agenda is to award bids on the 2012 Mater' Supply Contracts. Councilor Pulliaum made a motion to award the bid for limestone to APAC-T ,since their plant was located in West Memphis and would save time and wear and tear on City vehicles. Motion was seconded by Councilor Robinson. Upon voice v otion was unanimous. Councilor Pullia de a motion to except the low bid for Asphalt to AC-T nd the low bid for concrete t azorback Concre e,~ motion was seconded by Councilor obinson. Upon voice vote, motion was unanimo see .~'~-~(1~" attached bids) ~ ~ `~ k~- " ~~ z ~K I ,, 1 1~~~ Odell Slaughter, Street Superintendent, reported that his department has been working on cleaning Q drains and opening ditches. Mr. Sorrell added to the Street Department report by commending the department for maintaining control over the flood waters from the heavy rainfall we received on ~''``'1~- Monday. The pumps were turned on at 3:00 am. We received 5'/s" of rain within a 24 hour period. As far as we know there was only one house evacuated during the flooding. Councilor Pulliuam mentioned he would like to see a truck dedicated to cleaning out ditches and storm drains. He mentioned getting help from the county jail to clean. It was also mentioned that it would help if the Police Department would start writing citations for people blowing their grass cutting in the street. Clogged storm drains are a major problem during flooding. Leroy Turner, Sanitation Superintendent, his department has been cleaning the carriage ride route. Park Street has been added to the route. Councilor Taylor said they have been doing a great job. Mr. Sorrell reported that the Southland Drive Project is complete, but there is still some final paperwork to complete. The Ingram Boulevard project is scheduled to start around February 15, weather dependant. APAC-TN was the low bidder. The contract is for 45 days and is expected to be completed around mid May. There will still be access to the dog track on the East side at all times. Councilor Pulliaum mentioned getting together after Council, or at a Public Works meeting and getting a form of transportation that could fit the whole council and a few department heads and take a ride to look at each ward and see the concerns that they have in their areas. Councilor Pulliaum made a motion to adjourn; motion was seconded by Councilor Robinson. Upon voice vote the meeting adjourned at 12:36 pm.