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January 19, 2012 MINUTES WEST MEMPHIS CITY COUNCIL JANUARY 19, 2012 A regular meeting of the West Memphis City Council was held on Thursday, January 19, 2012 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Councilman Herman Coleman. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Ramona Taylor, Herman Coleman, Marco McClendon, Willis Mondy, James Holt, Lorraine Robinson, Tracy Catt, and James Pulliaum. Absent was: Councilman Taz Tyrone and Phillip Carter. Quorum being present, Mayor Johnson proceeded with the meeting. BIDS Bids for the Re-Roofing of the West Memphis Police Department were opened at 1:00 pm and the tally sheets were given to the City Council. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to accept the bids and refer them to the City Engineer, Phillip Sorrell and the Police Commission. Upon a voice vote of the Council the voting was unanimous to approve. A copy of the tally sheet is attached. MINUTES Councilwoman Taylor made a motion to dispense with the reading of the Minutes of the January 5, 2012 meeting and approve as submitted. Councilman Mondy seconded the motion. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 2nd Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PROFESSIONAL ACCOUNTING SERVICES, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to suspend the rules and place the Ordinance on the third and final reading. Upon voice vote,the voting was unanimous to approve. City Attorney read the Ordinance for the THIRD and FINAL time. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2290. 2"d Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR AERIAL SPRAYING, GROUND SPRAYING AND OTHER MOSQUITO CONTROL EFFORTS, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous to approve. City Attorney read the Ordinance for the THIRD and FINAL time. Councilman Pulliaum made a motion, seconded by Councilwoman Robinson to approve the Ordinance. Upon roll call vote, the voting was 7-0 to approve. Councilman Coleman abstained from the vote. The Ordinance was adopted and assigned No. 2291. 2"d Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR THE PROFESSIONAL CONSULTING SERVICES IN REGULATORY AND OTHER MATTERS TO BE PROVIDED BY DAVID WILSON, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilman Pulliaum made a motion, seconded by Councilwoman Robinson to suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous to approve. City Attorney read the Ordinance for the THIRD and FINAL time. Councilwoman Robinson made a motion, seconded by Councilman Catt to approve the Ordinance. Upon voice vote,the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2292. 2nd Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR THE PURCHASE OF MOTOR FUEL, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilman Mondy made a motion, seconded by Councilwoman Robinson to suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous to approve. City Attorney read the Ordinance for the THIRD and FINAL time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to approve the Ordinance. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2293. 2"d Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR ECONOMIC DEVELOPMENT SERVICES, APPROVING A CONTRACT BETWEEN THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS CHAMBER OF COMMERCE, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to suspend the rules and place the Ordinance on the third and final reading. Upon voice vote,the voting was unanimous to approve. City Attorney read the Ordinance for the THIRD and FINAL time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to approve the Ordinance. Upon voice vote,the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2294. 2"d Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR THE PROFESSIONAL CONSULTING SERVICES IN REGULATORY AND OTHER MATTERS TO BE PROVIDED BY A. J. ROWE AND ASSOCIATES, INC., AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilwoman Taylor made a motion, seconded by Councilman Pulliaum to suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous to approve. City Attorney read the Ordinance for the THIRD and FINAL time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to approve the Ordinance. Upon voice vote,the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2295. NEW BUSINESS Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to suspend the rules and read the titles only of Resolutions R-1 —R-2. Upon voice vote,the voting was unanimous. R-1 A RESOLUTION OF THE CITY COUNCIL OF WEST MEMPHIS, ARKANSAS, CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF WEST MEMPHIS STEELE CORP., TO PARTICIPATE IN THE TAX BACK PROGRAM (AS AUTHORIZED BY SECTIONS 15-4-2706 (D) OF THE CONSOLIDATED INCENTIVE ACT OF 2003). City Attorney Peeples read the Resolution. Councilman McClendon made a motion, seconded by Councilman Pulliaum to approve the Resolution. Mayor Johnson gave a brief explanation. He said this is a local business located on Thompson, between 11th and 12th Street,which has been around fora long time. They are constructing a building on N. 7th Street and this will allow them to get the sales tax back on the equipment purchased in the new construction. Upon voice vote,the voting was unanimous to approve. The Resolution was adopted and assigned No. 2000. R-2 A RESOLUTION CERTIFYING THE CONDEMNATION AND REMOVAL OF HOUSES, BUILDINGS AND/OR RESIDENTIAL STRUCTURES CONSTITUTING A NUISANCE WITHIN THE CITY OF WEST MEMPHIS City Attorney Peeples read the Resolution. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor, to approve the Resolution. Mayor Johnson announced that any property owner that is on this list with intentions to bring their house up to code should call Planning and Development and request an extension. Upon voice vote,the voting was unanimous to approve. The Resolution was adopted and assigned No. 2001. COMMITTEE REPORTS Airport Commission —Councilwoman Robinson reported Phase 1 of Taxiway"A" rehab project was given a 30- working day contract extension. The primary remaining tasks are weather and temperature sensitive. The Farm Lease between the Airport Commission and SueMac Farms, LLC has been signed. Approximately 186 acres of airport property are cultivated each year. Lynda Avery, Airport Manager reported the West Memphis Airport has been selected by the Arkansas Airport Operators Association as one of the locations to station an AWIN radio to assist the 91 Arkansas airports in getting back up and operational in the event of a disaster. ANNOUNCEMENTS Councilwoman Taylor announced that at the Arkansas Municipal League Meeting held last week in Little Rock, West Memphis Main Street Program received an Award of Merit for the for its Broadway Storefront Rehabilitation Program, an initiative launched by Main Street West Memphis using CDBG Facade Grant Program funds. She applauded the efforts of the Main Street Committee and Director Leigh Ann Hastings for heading up this project. CITIZENS REQUESTS Shabaka Africa—talked about the school district lines in West Memphis and our tax dollars going to Marion School District. He invited the public and the City Officials and School Board Officials to a Town Hall Meeting at the Eugene Woods Civic Center Thursday at 6:00 p.m. He also expressed his concern with the condition of the Roberta Jackson Neighborhood Center. Mayor Johnson passed out a schedule of charges for using the Eugene Woods Civic Center and said that if the Roberta Jackson Neighborhood Center charged to use the facility, there might be money to clean it up and purchase new chairs. Councilman McClendon stated that the school district issue is a School Board issue, not a City of West Memphis issue. Mayor Johnson was asked to explain the purchasing procedures of the City of West Memphis. He explained every purchase made first has to have a Purchase Order Number given by the Purchasing Agent and then the invoice for that item has to be signed by the Mayor and then the Mayor's signature is attested by the City Clerk. Then each check issued for that invoice has to have two signatures, which are the City Treasurer and the City Clerk. Any purchase over$50,000 has to be approved by the City Council. The Budget Committee also reviews the budget which reviews the trial balance sheet which has all checks issued listed. Having no further business to come before the City Council, Councilman Pulliaum moved, second by sil Councilwoman Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:00 p.m. PASSED and APPROVED this arv'Q day of February, 2012. ATTEST: WILLIAM H. JO SON, MAYOR P- ' •RA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk