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February 16, 2012 MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 16, 2012 A regular meeting of the West Memphis City Council was held on Thursday, February 16, 2012 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by Councilman Herman Coleman. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Tracy Catt, James Pulliaum, Ramona Taylor, Herman Coleman, Marco McClendon, Willis Mondy, James Holt, and Lorraine Robinson. Absent was: Councilmen Phillip L Carter and Taz Tyrone. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Mayor Johnson removed the Energy Grant bid opening from the agenda because it was advertised to be opened at 2:00 p.m. today. He asked that the Community Development—Demolition bid be accepted and referred to Community Development for final disposition. Councilwoman Robinson made that motion and Councilman McClendon seconded it. Upon voice vote of the Council, it was approved with a unanimous vote. Next, Mayor Johnson asked that the bids for Municipal grass spraying, the bids for Mid America Industrial Park ground maintenance and Municipal properties grass cutting bids be accepted and referred to Administration for final disposition. Councilwoman Taylor made that motion and Councilman Pulliaum seconded it. Upon voice vote of the Council, it was approved with a unanimous vote. Mayor Johnson asked that the Municipal Airport grass cutting bids be accepted and referred to the Airport Commission for final disposition. Councilwoman Robinson made that motion and Councilman Pulliaum seconded it. Upon voice vote of the Council, it was approved with a unanimous vote. Bid tally sheets are attached as part of the minutes. MINUTES Councilman Pulliaum made a motion to dispense with the reading of the Minutes of the February 2, 2012 meeting and approve as submitted. Councilwoman Taylor seconded the motion. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS NEW BUSINESS PERMISSION REQUESTS Councilwoman Taylor made a motion, seconded by Councilman Mondy to approve the final payment to Roeder Construction in the amount of$55,526.00. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Public Works Committee—Councilwoman Taylor reported the Committee reviewed the city's trash pick-up policy. After comparing it with the City of Jonesboro's policy,the committee recommended that no changes be made to our current policy, but to focus on what we offer and tighten up where we can so that we can be more efficient in hopes of reducing costs to the city. The Committee also recommended the city notify the citizens when we are not able to pick up their debris and for staff to run some public service announcements about disposal of tree trimmings, amount of debris that is allowed to be picked up and not to blow grass or weeds into the street or storm drains. The city is also going to be more vigilant in catching people dumping and penalize them to the fullest extent of the law. Police Officer Lynn Chamberlain is to try and incorporate something into the Neighborhood Watch Program to help with the dumping problem. Truck parking on 7th Street was discussed and will be discussed further at the next meeting. Street Superintendant reported they are working on bridge improvements. Work has begun on Ingram Blvd. and weather permitting; the project should be completed in 60 days. The recycling project is ongoing. It was reported we having received all payments due from FEMA. Councilwoman Taylor reported that West Memphis is hosting the Arkansas Governor's Conference on Tourism which begins March 4th, 2012 with an Early Bird Reception at Southland Park Gaming & Racing. Around 600 people are expected to attend the conference. Airport Commission —Councilwoman Robinson reported AIP#23— Phase 1 of Taxiway "A" rehabilitation has been completed. They approved the FY 2013-2017 Capital Improvement Plan as presented. The proposed work includes completion of Taxiway "A" rehabilitation, north ramp resurfacing, runway reconstruction, and obstruction removal totaling $13.7 million. Mrs. Avery presented a legislative update. The Commission discussed their concern over the proposed cell tower site on N. College Blvd. Fire Commission—Councilman Catt reported that there was 1 retirement, 1 suspension for losing a handheld radio, 1 promotion to driver, 2 paramedic/firefighters were hired and 0 citizens complaints. The FCC required narrow banding of the fire department radio frequency was completed 2/7/12 prior to the deadline of December 2012. The WMFD is hosting an Arkansas Dept. of Emergency Management required certification class for Hazardous Material Technician. Participants were from fire departments from the region including Mississippi. EMS collections for 2011 were $440,374.52. Collections as of 2/7 were $65,108.56 for 2012. The new ambulance is expected to be in service within the next few weeks. Mr. Pulliaum asked that we check where the utility department stands on implementing the "R U Ok?" Program. Mr. Catt will follow up with Todd Pedersen. Chief Gately showed a firefighter coat and hood ruined from radiant heat from a recent fire. The firefighter was not injured and a replacement has been ordered. Budget Committee -Councilman Catt reported on the 2010 Audit Report which was given to the City Council a few weeks ago. He asked that anyone with questions to contact him. Mayor Johnson read a part of the report that indicated as of December 31, 2010, the legal debt limit for bonded debt was$59,791,902. The City of West Memphis had no property tax secured bonded debt. The legal debt limit for short term financing was $15,496,296. Out of a possible 15 million, only borrowed $113,000 and that was paid off in 2011. Mayor Johnson said that says a lot about the financial condition of the city. He said we do not have a lot of money, but we do not owe any debt. Councilwoman Taylor made a motion, seconded by Councilman Pulliaum to accept the Audit Report as submitted. Upon voice vote, the voting was unanimous.ir4ereridehmerr APPOINTMENTS Mayor Johnson stated that in accordance with Ordinance#1811, the Animal Control Commission has full authority over the Animal Control Department. The Animal Control Commission Ordinance also establishes the procedures for establishing the Animal Control Commission. The Commission members are to be appointed by the Mayor from a list provided by the Humane Society, and then approval of the Mayor's appointments from the City Council is required. Mayor Johnson appointed the following members to the Animal Control Commission: (1) Julianne Portis (2) Van Spear(3) Eddie West (4)Tracy Catt (5) Carolyn Sechrest. Councilwoman Taylor made a motion, seconded by Councilman Pulliaum, to approve the Mayor's appointments. Upon voice vote,the voting was unanimous to approve. ANNOUNCEMENTS Councilwoman Robinson asked Mayor Johnson if he had the 2012 Committee/Commission appointments. Mayor Johnson said for now they are to stay the same as last year. He also said if anyone had any suggestions to let him know and he would consider them. Councilman Coleman reported he knew of someone that was interested in picking up tires for the city at a cost of $3.75 for per car tire and $5.00 per truck tire. This matter was referred to the Public Works Committee to study. Having no further business to come before the City Council, Councilman Coleman moved, second by Councilwoman Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:50 p.m. PASSED and APPROVED this I day of March, 2012. WILLIAM H. JOHNS , MAYOR ATTEST: PHILLAF '• , CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk T T f C W O c cu c cu O 3 s -m 7 o -, n co n o n o o n fl m > > 4, 4. o .—,—. . ........... '44 iii% A'. itast: coi, Uj ,. o U, U-� d 0 m ....„ N,N1, 4 4 co. tA %:. 43 ‘il :IT z-, N Li, 96 c , ,.....„ s w Ga �, kl u� o s.c)....„..... (.N, t i ;., _ , , o s G.,\ 4.,,, 4, z-T-z w. ....k.sL, ..... , 4. ....1-. ,....cy .i.) 1.; w ,., lks,ts. , N,... (Ai 51,3 'tit , ,.0 4i k ....z.,., -6,-%% 4 4 -..,,,cs: -.- c' S ° ti S (3,,,k ....., t.,1/ W 1 VV S ° A S cj v 1 8 L. '%..d, -stw k,.,1 CO kl t: 1:7 03. I W ' %) A G, �� w 0 8 � N fD R.v, o O -4.."."' 8) 4' 4 ,N. 8 G *k: ,1/41 t% Az., ,,t,--,_ 'kr.. ..,\ 4s -sk. ..`,' L'\ . '‘t t'4 i is) vi I* )1(I % li- 4 :t-, -N33 _1 t...) ... c ,_. k' 11W 9,t'k, 4: O :§2.., N rsa 'k $ t a 0 \ C),, k.% 2... s N V\ S 3 W x k), t, A.I. 4::;) t.,e4- S l w 4 W a „,_, .0 03 tri 1 1‘.. ...1 sk.„%. c:‘, in m f,,,N) "7,,.) f t °I.-'. . .) f. N T J QI ©h v O = , zz w g 1% ” ° m r°OO F k. A, •',ywwr,M•* CITY Of WEST MEMPUIc 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 • (870)732-7500 BID TABULATION SHEET FEBRUARY 16,2012 MID-AMERICA INDUSTRIAL PARK GRASS CUTTING AND MAINTENANCE OF TREES AND BEDS BIDDER BID PRICE T.C. Lawn care $ / Q9 -J- . (�O Per cut(14) $ (9)i9 f ly . 0 0 Maintenance $ ( '; 5310. 00 Bid for the year Pro-Turf Management $ 1)0q)5. D 0 Per cut(14) $ a 30 . 0 0 Maintenance $ ( '7 57p0. O8 Bid for the year O'Neal Cut Grass $ Per cut(14) $ Maintenance $ Bid for the year An Equal Opportunity Employer 014.:41N. 01•■ CITY Of WEST MEMPHI6 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 •(870)732-7500 BID TABULATION SHEET 2012 MUNICIPAL PROPERTIES GRASS CUTTING 10 LOCATIONS BIDDER BIDDER AMOUNT PRO TURF MANAGEMENT $ c4 442. o0 T.C. LAWN CARE $ Q .) 0716,. 00 R & R LAWN CARE ALL IN ONE TRU GREEN LANDSCAPE TREEMENDOUS LANDSCAPE CLEAN CUT LAWN CARE GENISIS CONTRACTOR O'NEAL CUT GRASS An Equal Opportunity Employer •.,M••r M•ti 1E-145k CITY Of WECST MEMPIIIc� 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500 BID TABULATION SHEET 2012 WEST MEMPHIS MUNICIPAL AIRPORT GRASS CUTTING MAINTENANCE BIDDER NAME BIDDER AMOUNT PRO TURF MANAGEMENT $ (1, 5. Co T.C. LAWN CARE $ Q L .9q81 . 00 R& RLAWNCARE $ ALL IN ONE $ TRU GREEN LANDSCAPE $ TREEMENDOUS LANDSCAPE $ CLEAN CUT OLAWN CARE $ GENISIS CONTRACTOR $ O'NEAL CUT GRASS $ An Equal Opportunity Employer tIr ...... CITY Of WEST MEMPI-116 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 •(870)732-7500 FEBRUARY 16,2012 BID TABULAITION SHEET CITY OF WEST MEMPHIS MUNICIPAL GRASS SPRAYING BIDDER BID PRICE T.C. Lawn Care $ 10 flq02 Pro-Turf Management $ IC)1 WO. 00 Treemendous Herbi- Systems $ 1214( 7. 00 Tru Green Landscape An Equal Opportunity Employer