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April 19, 2012 MINUTES WEST MEMPHIS CITY COUNCIL April 19, 2012 A regular meeting of the West Memphis City Council was held on Thursday, April 19, 2012 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding,West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Mayor Johnson welcomed the students in the Junior Leadership group and said they have been at City Hall today for Local Government Day. Invocation was given by Spencer Miller with the Junior Leadership Group. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, and Councilors, James Holt, Tae Tyrone, Phillip Carter, Lorraine Robinson, Tracy Catt, Ramona Taylor, Herman Coleman, Marco McClendon, and Wills Mandy. Absent were:City Treasurer Frank Martin and Councilor James Pulliaum. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for Public Works Department-2012 Pavement Marking Project(Streets)were opened at 1:00 p.m. and copies of the bid tabulation sheets were given to the City Council. Councilwoman Taylor made a motion, seconded by Councilman Mandy to refer the bids to the Public Works Committee for final disposition. Upon voice vote,the voting was unanimous. (Copy attached) Councilwoman Taylor asked that the Public Works Committee stay after the meeting and award the bids. MINUTES Councilman Catt made a motion,seconded by Councilwoman Taylor to dispense with the reading of the minutes of the April 5, 2012 City Council Meeting and approve them as submitted. Upon voice vote,the voting was unanimous to approve. OLD BUSINESS None NEW BUSINESS Councilwoman Robinson made a motion,seconded by Councilwoman Taylor to suspend the rules and read the titles only of 0-1 and 0-2. Upon voice vote,the voting was unanimous to approve. 0-1 AN ORDINANCE APPROVING THE HIRING OF LISA SUGGS D/B/A LISA'S PERFECT PAWS FOR DOG GROOMING FOR THE CITY OF WEST MEMPHIS, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. 0-2 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF A 2,250 KW GENERATOR SET POWERED BY A CATERPILLAR ENGINE WITH A 7,500 GALLON FUEL TANK WITH AUTOMATIC TRANSFER SWITCHGEAR,AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the first time. Councilwoman Robinson moved, seconded by Councilman Mondy to suspend the rules and place the Ordinance on its second reading. Upon voice vote, voting was unanimous. City Attorney Peeples read the Ordinance for the second time. Councilman Tyrone moved, seconded by Councilman Carter to suspend the rules and place the Ordinance on its third and final reading. Upon voice vote, the voting was unanimous to approve. City Attorney Peeples read the Ordinance for the third and final time. Councilman Mondy made a motion, seconded by Councilwoman Taylor to approve the Ordinance. Mayor Johnson explained this generator will be installed at West Memphis Utility campus and used in case of a severe power outage. With this generator and engine they will be able to run the entire campus including fuel pumps, the well and office buildings. Upon voice vote,voting was unanimous to approve. The Ordinance was adopted and assigned No. 2297. PERMISSION REQUESTS none COMMITTEE REPORTS A&P COMMISSION—Councilwoman Taylor reported the Civic Center has had 10 events with 1600 participants. The Auditorium has had 4 events with 8,800 participants mostly attending dance competitions and school plays. May 6th begins Tourism Week. AIRPORT COMMISSION—Councilor Robinson reported on the meeting held on April 19th. Airport Engineer, Stacey Morris presented a revised 5-year Capital Improvement Plan for Commission to review and approval. Phase 2 of Taxiway rehabilitation is slated for construction next year, and the 1st phase of runway rehab is scheduled for 2015. Airport Manager, Lynda Avery attended the April Arkansas Department of Aeronautics Meeting last week, and received approvals for the 5%match for Phase 1 —Taxiway "A" rehab. This$1.3 million project was recently completed. 95% of the project was funded by FAA and 5% by the State Department of Aeronautics. These funds come exclusively from aviation taxes. Chairman Pike appointed a committee to review the airport's ground lease program. UTILITY COMMISSION-Councilman Tyrone reported on the meeting held April 22"d. Commissioners awarded the 2012 high pressure flush truck bid to Scruggs Equipment for$352,286. Commissioners rejected bids received for the 2000 KW Generator&Automatic Transfer Switchgear, but will ask City Council to waive bids on the one alternate bid of$514,441.00. (Ordinance 2297 adopted today) POLICE COMMISSION-Councilman Tyrone reported on the meeting held March 22nd. Chief Oakes reviewed curfew laws in Arkansas, Mississippi, and Tennessee and said they are pretty consistent with West Memphis. City Attorney Peeples is working on a draft to put more teeth in our current curfew law and will present it to the Police Commission for review. Chief Oakes would like to have the revised curfew law in place before the end of the 2012 school year. Chief Oakes is working on tying the Neighborhood Watch Program in with the city wide cleanup and the Stop the Violence Programs. Chief Oakes is looking at hiring personnel just to coordinate the Neighborhood Watch Program. He also reported that one officer resigned, and three are attending the academy. The Police Department is currently advertising for officers. Chief Oakes also reported the situation in the Foxwood area is under control. INSURANCE COMMITTEE—Councilman Coleman reported they did not have a quorum however the ones present met with Dwayne Douglas, Human Resource Director regarding the deductible on the city's insurance being carried forward at the end of the fiscal year. PARK COMMISSION—Lorenzo Parker— Parks& Recreation Director reported that there have been three youth baseball tournaments held at Tilden Rogers Park. The adult softball league is getting ready to begin. The YMCA soccer is underway and a new group, NE Arkansas Soccer Association are going to play and will be facilitated like the YMCA. The Crittenden County Boys and Girls Club have started their season. Additional t-ball fields are needed at Tilden Rogers Park. They had 6-7 teams last year and they have 12 teams this year. Representative Keith Ingram pledged 1/2 of the money back of what the city spent on the park grant. The Easter Egg Hunt at Worthington Park had around 400—500 participants. The BETA Club painted pavilions at Tilden Rogers Park. They partnered with Councilwoman Robinson's clean-up group and helped with the flower beds at the Roberta Jackson Neighborhood Center. The Street Department helped with the issues at the walking trail at Tilden Rogers Park. Councilman Tyrone helped find a more economical solution for the fire ant problem at Tilden Rogers. They can spray the ant mounds for$3.00 a mound instead of$20.00 a mound as estimated. New trash cans are needed at Tilden Rogers which will cost around $700.00. Work is continuing at Grimsley and Horton Parks. They estimate the completion date to be the end of June depending on the weather. They have also been dealing with lighting issues and bathroom repairs at Tilden Rogers Park with an estimated cost of$3,000 to repair. A contractor is helping with the Lakes of Richland fountain, but they continue having to replace piping and pumps. Mayor Johnson said the Roberta Jackson Neighborhood Center looks good and thanked all those who participated. CITIZENS REQUESTS Tia Handy—304 W. Jefferson - She said before the city adopts a new curfew ordinance, they should have community involvement. She does not agree with turning the cameras off during Citizens Requests because people should be able to hear what the public is saying. She commended Councilman Mondy for helping with the Foxwood area issue. Shabaka Africa said he agreed with Ms. Handy and feels like the public has the inherent right to hear what other people are saying. He said he was glad to hear the Roberta Jackson Neighborhood Center is getting support, but the chairs are in terrible shape. May 3rd at 6:30 p.m.the Crittenden County NAACP is sponsoring a "Meet the Candidates Night." Ray Clark- 723 N. 14th—He was present concerning the vacant lot beside his home. He has been maintaining the lot for 20 years and made a playground out of it so the kids in the neighborhood would have a place to play. Out of concern for the safety of the children, he installed a chain link fence and wanted to know if he could keep it up. Phillip Sorrell, City Engineer spoke and said this was a dedicated easement and you are not allowed to block a right-of-way. It is a vacant right-of-way between these houses that was once going to be a street. The city received a complaint about the fence blocking the children trying to use the right-of-way walking to and from Weaver and East Jr. High. Nicole McCoy—717 Wilson Road—complained about the fence Mr. Clark put up on the city right-of-way. She said she appreciated Mr. Clark mowing the lot and putting the playground equipment on it, however the fence was put up so he could say who could come and who could not come to the lot. She said a gate would be fine, so all kids could have access to the lot. Mr. Sorrell asked that Mr. Clark and Ms. McCoy meet with him, Paul Luker, Planning and Development Director, Lorenzo Parker, Park Director, and David Peeples, City Attorney and come back to the City Council with a recommendation to solve this problem. ANNOUNCEMENTS Councilwoman Robinson reported Saturday, May 5th from 8-12:00 is West Memphis Clean Up and asked everyone to pitch in and help clean up West Memphis. Councilman Catt announced the Chamber of Commerce Gumbo Fest is this Saturday at the mall parking lot from 12:00 till 8:00 p.m. Having no further business to come before the City Council, Councilwoman Taylor made a motion, second by Councilman Tyrone to adjourn. Upon voice vote, the voting was unanimous. Junior Leadership elected Mayor of the Day Ms. Alex Hickman adjourned the meeting. The meeting adjourned at 2:20 p.m. PASSED and APPROVED this day of May, 2012. WILLIAM H. JOHNSO , MAYOR ATTEST: PHIL - �ARA, CITY CLERK Minutes prepared by: Cindy Greenwood, Senior Deputy City Clerk BID Public Works 2012 PAVEMENT MARKING PROJECT (STREETS) April 19, 2012 Bidder Bid Amount 1 Arkansas Sign & Barricade $ 1)C 1:XC' 2 Ennis Paint $ yo Oid c 3 Traf-Mark, Inc. $ O i� O