2122ORDINANCE NO.
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR ENGINEERING
SERVICES FOR THE CONSTRUCTION OF A NEW DISINFECTION SYSTEM FOR
THE WEST MEMPHIS WASTEWATER TREATMENT PLANT, ESTABLISHING AN
EMERGENCY, AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not feasible or
practical; and
WHEREAS, there are many items necessary for the City's use where competitive
bidding is deemed not feasible or practical; and
WHEREAS, the West Memphis Wastewater Treatment Plant is in need of a new
disinfection system; and
WHEREAS, Fisher & Arnold, Inc., has submitted an engineering contract for the
construction of a new disinfection system for the West Memphis Wastewater Treatment Plant in
an amount not to exceed $98,000.00, in order to perform the various professional engineering
services needed.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
That competitive bidding be waived for the following item to be used by the City,
described as follows:
An Engineering Contract for the Construction of a new disinfection system for the West
Memphis Wastewater Treatment Plant in an amount not to exceed $98,000.00 submitted
by Fisher & Arnold, Inc.
2. The Engineering Contract with Fisher & Arnold, Inc., is hereby approved and the
Mayor and City Clerk are hereby authorized to execute the contract on behalf of the City of West
Memphis.
by
it of the City o Memphis, Arkansas, that the West Memphis Util' ommission ha ~-
Wended that there be a new disin n system for the W ater Treatment Plant and
t this new system should be constructed witho a , emergency is hereby declared to
st, and this Ordinance being nec for the preservation of the pu eace, health, safety
i welfare of the ' ' ens of West Memphis, Arkansas, shall be in full force and of e om
;r the date of its passage and ap royal.
PASSED AND APPROVED this ~ r~ day of ~,Ol ~'c~ , 2005.
~/ = "mil<_` ~-
WILLIAM H. JO SON, MAYOR
ATTEST:
PHILLIP PARA, CITY CLERK
Sponsored by:
RECEIVED
City Clerk's Office
D~-tel'1'im s /~'~s~
C~~~~t
February 7, 2005
FISHER &
ARNOLD, INC.
Mr. Todd Pederson
West Memphis Utility Commission
604 East Cooper
P. O. Box 1868
West Memphis, AR 72303
RE: WASTEWATER TREATMENT PLANT
CAPACITY AND COMPLIANCE EVALUATION
PROPOSED AGREEMENT FOR ENGINEERING SERVICE
Dear Mr. Pederson:
Fisher & Arnold, Inc. appreciates the opportunity to submit this proposed agreement to
provide engineering services for the construction of a new disinfection system for the West
Memphis Wastewater Treatment Plant. The services to be provided include the following:
• Architects
Design Phase
• Engineers
1, Provide engineering services for design of new disinfection system including
• Environmental surveying, process selection and design, site design, electrical and structural
Consultants
design.
• Interior 2, Prepare drawings, specifications and contract documents suitable for bidding
Designers and construction.
• landscape 3, Assist the West Memphis Utility Commission in obtaining approval of the
Architects plans from the Arkansas Department of Environmental Quality.
• Planners Bidding Phase
• Surveyors
1. Assist the West Memphis Utility Commission in obtaining construction bi s
for the Project.
2. Attend bid opening.
3. Evaluate the bids and make recommendation for contractor selection.
Construction Phase
1. Attend pre-construction conference.
2. Provide on-site construction observation as needed.
3. Review submittals such as shop drawings, pay requests, and proposed change
orders.
4. Issue Certificate of Substantial Completion and develop punch list for project
completion.
5. Provide record drawings at completion of project.
9180 Crestwyn Hills Dr.
Memphis, TN 381 25
(901) 748-181 1
1888) 583-9724
fax: (901) 748-31 1 5
www.fisherarnold.com
i~--~
Mr. Todd Pederson
February 7, 2005
Page 2
Compensation for the services listed above shall be as follows:
Design Phase (Lump Sum Fee) ...................................................$ 48,000
Bidding Phase ............(Lump Sum Fee) ...................................................$ 4,000
Construction Phase.....(Actual cost not to exceed:) ..................................$ 46,000
For the Construction Phase, the following hourly rates shall apply:
Principal ................
Project Manager....
Inspector ...............
Clerical ..................
.................. $130.00
................... $105.00
................... $ 62.00
................... $ 45.00
Geotechnical services will be paid directly by West Memphis Utilities for required
soil borings.
We will bill you monthly until completion of the project. Payment is due by the 10th of the
month.
The obligation to provide further services under the Agreement may be terminated by either
party upon written notice in the event of substantial failure by the other party to perform in
accordance with the terms hereof through no fault of the terminating party. In the event of
termination, Fisher & Arnold, Inc. will be paid for all services rendered to the date of
termination.
This proposal represents the entire understanding between you and us in respect to the
"Project" and may only be modified in writing signed by both of us. If this satisfactorily sets
forth your understanding of the arrangement between us, please sign the enclosed copy of the
Letter Agreement in the space provided and return it to us.
We are looking forward to working with you on this project. If you have any questions
regarding this proposal, please do not hesitate to call. We will be waiting for your approval
to proceed.
Sincerely,
SHER & OLD, INC.
ff L. Arnold
Executive Vice President
JLA/meh
M:\proposal\planning\j imc\pedersen2
James L. Cox, P.E.
Principal
(Reviewed By)
Mr. Todd Pederson
February 7, 2005
Page 3
Your signature on this copy will authorize us upon its receipt to commence work. Please
sign, date and return one copy for our files.
BY:
Name, Title
BY:
Name, Title
Date
Date