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August 16, 2012 MINUTES WEST MEMPHIS CITY COUNCIL August 16, 2012 A regular meeting of the West Memphis City Council was held on Thursday, August 16 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding,West Memphis, Arkansas. Invocation was given by Reverend David Moose. In the absence of Mayor Johnson, Councilman Pulliaum made a motion, seconded by Councilman McClendon to elect Alderman Tracy Catt as the "President Pro Tempt". Upon voice vote,the voting was unanimous to approve. Councilman Catt called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present were: City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Marco McClendon, Willis Mondy, and James Holt Those absent were Phillip Carter, Herman Coleman, and Taz Tyrone. Quorum being present, Councilman Catt proceeded with the meeting. MINUTES Councilwoman Robinson moved, seconded by Councilman Pulliaum to dispense with the reading of the minutes of August 2, 2012 City Council meeting, and approve them as submitted. Upon voice vote,the voting was unanimous. OLD BUSINESS 2ND Reading AN ORDINANCE TO REZONE PROPERTY IN THE CITY OF WEST MEMPHIS, ARKANSAS, LOCATED AT APPROXIMATELY 417 WEST BARTON, FROM R-E, SINGLE FAMILY RESDENTIAL ESTATE, TO R-1, SINGLE FAMILY RESIDENTIAL City Attorney Peeples read the Ordinance for the second time NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of R-1. Upon voice vote,the voting was unanimous. R-1 A RESOLUTION APPROVING AN AMENDMENT TO THE 2012 BUDGET FOR THE CITY OF WEST MEMPHIS,ARKANSAS AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Budget Chairman Tracy Catt explained this was for the creation of the Human Resources Department for 6 months of 2012 and to budget matching funds from Advertising and Promotion to the Gateway Project. (See attached) Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 2008. COMMITTEE REPORTS Public Works Committee: Councilwoman Taylor reported they went over the job description for the Uniformed Code Enforcement Officer position and the city begins the process to locate funding for filling the position. Street Department has begun to restripe the school crossings. Sanitation Department commended Rex Suggs, City Shop Manager on helping to repair damaged dumpsters so that they can be put back into service. This effort has saved the department a lot of money. City Engineer Phillip Sorrell reported the Street Overlay Program is coming up and the street selection process will begin soon. He is looking into a routine maintenance program for the city's 200 plus miles of storm sewer and ditches. He reported there is a meeting tomorrow at 1:30 p.m.with East Arkansas Planning &Development on the recycling if anyone would like to attend. The signalization of the north side of Broadway and Avalon is expected to be finished in two weeks; the south side should not take as long. The intersections being done are Avalon, Rhodes, and 7th & Barton.We are still in the process of soliciting engineering services for the Southland Drive Phase I I Project. Councilor Taylor said Councilor Robinson updated the Committee on the Great American Clean-Up and asked her to bring the Council up to date. Councilwoman Robinson reported Mayor Johnson approved for West Memphis to become an affiliate with the Great American Clean-Up. The application and $3,000 fee has been submitted and she asked for volunteers to be on the Committee. She said the Committee will have to be in place for West Memphis to be selected. If approved,the Committee will then go through extensive training. Councilor Robinson said that being an affiliate with help West Memphis obtain grants to beautify our city. Airport Commission: Councilwoman Robinson reported Taxiway"A" is scheduled to reopen this morning. Three expansion joints have been replaced. Airport Manager Lynda Avery and Airport Engineer Stacy Morris will put together documentation for FAA to do a Runway Safety Area Determination which is needed a year in advance of runway rehabilitations. Currently the Airport is scheduled for an extensive runway rehabilitation and strengthening project in 2015. City Attorney Peeples provided the Commissioners with a Ground Lease for their review and comment. The Airport has been approved for a 90/10 State Aid Grant that will help fund renovations to Hangar 3, which houses McNeely Charter Service. The Airport just completed a 5010 Inspection by the State Department of Aeronautics. There are 109 airplanes based at our airport, including 3 jets, 20 multi-engine aircraft and 86 single-engine airplanes. Fire Commission -Councilman Catt reported the Commissioners addressed the need for a rate increase for Emergency Medical Services. He said they have been working with City Attorney Peeples on updating the Ordinance and it should be on the agenda for the next City Council meeting. ANNOUNCEMENTS Councilor Taylor announced that the Farmer's Market is today at Worthington Park until 5:30 pm. CITIZENS REQUESTS Jacob Young -202 Anna Lane- He said he was here to ask questions. The first question was who is in charge of writing the rules and regulations of the Personnel Manual that covers all employees of the city? Councilor Catt said he would have to get back with him on that. He asked if one department could have different policy's that what is outlined in the Personnel Manual? Council Catt said he would have to research that and get back with him. He then asked if one department could have their own policies in a handbook for their department only. Council Catt said he would have to get back with him on that. He asked if there have been any changes to the Personnel Manual recently. He said the reason he asked these questions is because the Electrical Department at West Memphis Utility has what they say are guidelines, but they came up with their own rules dealing with policy already set up in the Personnel Manual. He handed out 3 copies of the guidelines. Councilor Catt said if he would leave the questions he would like answered with him; he would give them to Mayor Johnson. He asked if he should come back to the council. Councilor Catt said Mayor Johnson would contact him. Having no further business to come before the City Council, Councilor Pulliaum moved, second by Councilor Taylor to adjourn. Upon voice vote,the voting was unanimous. The meeting adjourned at 1:45 p.m. PASSED and APPROVED this (Q day of September, 2012. WILLIAM H. JO SON, MAYOR ATTEST: , ITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk Request For Budget Change City Of West Memphis DEPARTMENT i DATE 7/20/12 A&P Commission REQUESTED BY:F Martin ACCOUNT NO. DEBITS CREDITS INCREASE 712-559-00 96,698.04 96,698.04 To budget Matching funds for Gateway Project REASON FOR REQUEST: Frank Martin 1HOW WOULD EXPENDITURE BE FUNDED APPRO . VED----(Az, ,a7 2÷12- CHAI MAN UDGET COMM. DATE MAYOR DATE DISAPPROVED: CHAIRMAN -BUDGET COMM. DATE MAYOR DATE REMARKS: Request For Budget Change City Of West Memphis 1 DEPARTMENT Human Resources DATE 7/12/12 REQUESTED BY:F Martin ACCOUNT NO. DEBITS CREDITS INCREASE 122-401-00 50,000 50,000 122-403-00 1,200 1,200 122-404-00 900 900 122-405-00 3,825 3,825 122-406-00 5,845 5,845 122-407-00 50 50 122-408-10 106 106 REASON FOR REQUEST: Frank Martin 4*.tA44 LiPle14444i. HOW WOULD EXPENDITURE BE FUNDED? Permission to borrow inoney from Utility,if needed APP RE 74 te R .- EV eW2) CHAIR N -BUDGET COMM. DATE MAYOR DATE DISAPPROVED: CHAIRMAN -BUDGET COMM. DATE MAYOR DATE REMARKS: Request For Budget Change City Of West Memphis DEPARTMENT Human Resources DATE 7/12/12 REQUESTED BY:F Martin ACCOUNT NO. DEBITS CREDITS INCREASE 122-501-00 420 420 122-502-00 500 500 122-503-00 1,500 1,500 122-507-00 1,000 1,000 122-504-00 500 500 122-509-00 1,000 1,000 122-510-00 500 500 122-512-00 1,000 1,000 122-903-00 2,300 2,300 REASON FOR REQUEST: Frank Martin HOW WOULD EXPENDITURE BE FUNDED? Permission to borrow money from Utility,if needed APPR p� /1 CHAIR N -BU GET COMM. O DATE MAYOR DATE DISAPPROVED: CHAIRMAN -BUDGET COMM. DATE MAYOR DATE REMARKS: Request For Budget Change City Of West Memphis DEPARTMENT DATE 7/12/12 REQUESTED BY:F Martin ACCOUNT NO. DEBITS CREDITS INCREASE Please add new department HUMAN RESOURCES Use 122 as Dept# REASON FOR REQUEST: Frank Martin HOW WOULD EXPENDITURE BE FUNDED? Permission to borrow money from Utility,if needed AP P-/-/Z CHAT AN -BUDGET COMM. DATE MAYOR DATE DISAPPROVED: CHAIRMAN -BUDGET COMM. DATE MAYOR DATE REMARKS: