1506J.
ORDINANCE NO. ~~_
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR
MAINTENANCE OF TERMINALS, PERSONAL COMPUTERS AND
PRINTERS; ESTABLISHING AN EMERGENCY AND FOR OTHER
PURPOSES.
WHEREAS, Arkansas Code 14-58-303 allows waiving of
competitive bidding in exceptional situations where such
procedure is deemed not feasible or practical; and
WHEREAS, there are many items necessary for the City's
use where competitive bidding is deemed not feasible or
practical; and
WHEREAS, the City of West Memphis has a maintenance
agreeent with Ketterman's, Inc., for on-site repair of
terminals, personal computers and printers located
throughout the City; and
WHEREAS, Ketterman's, Inc., is the only local company
known to the Data Processing Department that will cover the
variety of equipment belonging to the City, and competitive
bidding under such circumstances would not be feasible or
practical;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following
item to be used by the City, described as follows:
The annual maintenance agreement with Ketterman's,
Inc., for the on-site repair of the terminals, personal
computers and printers of the City of West Memphis, in
the amount of $11,740.40.
2. Emer~encv Clause. It having been found and
determined by the City Council of the City of West Memphis,
Arkansas, that there is an urgent need by the City of West
Memphis to continue to provide for on-site repair of the
City's computer equipment and printers for the orderly
function of City administration, an emergency is hereby
declared to exist, and this Ordinance being necessary for
the preservation of the public peace, health, safety and
welfare of the Citizens of West Memphis, Arkansas, shall be
in full force and effect from and after the date of its
passage and approval.
SPONSORED BY:
. ..:. f:3~V G~
t;~Y ~;;~.tRK GrFiCE
DATE ~ - g - ~ ~=. ~.
PASSED AND APPROVED this day of ~~, 1992.
ETTERMAN'S, INC.
MAINTENANCE AGREEMENT
This Maintenance Agreement is entered into between KETTERMAN'S, INC., 11106 Morrison, Dallas, Texas 75229 and
CITY OF WEST MEMPHIS P. 0. BOX 1868 WEST MEMPHIS AR 72301
NAME ADDRESS CITY, STATE ZIP
hereafter referred to as the "Customer".
E('aUIPMENT. The Equipment subject to this Agreement is described below and is hereinafter referred to as the "Equipment".
The Equipment will be installed at the Customer's place of business shown above or at such location as shall be approved by
h~TERMAN'S, INC.
M. This Agreement shall commence on the First day of Jan , 1g 92 for 12 months.
MAINTENANCE PLAN. Customer agrees to accept service under the following plan:
^ DEPOT MAINTENANCE
^ MAINTENANCE BY APPOINTMENT
Modified On-Site Coverage Monday thru
By
to
^ MODIFIED ON-SITE
SCHEDULE Uh MAIN I tNANIa
Unit Price --
Total Price
Item
No. Quantity Model & Description Serial No. Monthly Quarterly Annually Qty X Unit Price
SEE ADDENDUM "A" FOR EQUIPMENT AND
PRICING
SEE ADDENDUM "B" FOR SERIAL NUMBERS
~'
NET AMOUNT 11740.40
To Be Billed: ANNUALLY
ATTENTION: BRY
BILLING ADDRESS:
Annually, Quarterly, Monthly (on approval)
WITHERSPOON
SAME
Sales Tax Exempt ^ No ^ Yes STE No.
IN WITNESS WHEREOF, the parties have caused this Agreement including what is indicated on the reverse hereof, to be executed on the day first above set forth.
KETTER 'S, INC. Authorized Agent:
By ~ ACCOUNT MGR.
Title
Date DECEMBER 24 ~ 1991
Hours
Telephone: ( )
Title
Date
Mail Original Copy to: KETTERMAN'S, INC. 11106 MORRISON, DALLAS, TX 75229
Customer Authorized Signature:
C~ STANDARD ON-SITE
^ OTHER
K0827R
12/88
ORIGINAL
"~
.. ..
KETTERMAN'S, INC.
December 24, 1991
CITY OF WEST MEMPHIS
ANNUAL ON-SITE MAINTENANCE SCHEDULE
ADDENDUM "A"
UNIT EXTENDED
DESCRIPTION QTY PRICE PRICE
AP 310 2 115.00 230.00
AP 1312 6 115.00 690.00
AP 1314 1 115.00 115.00
ET 1100 15 115.00 1725.00
ET 2120/TP429 2 280.00 560.00
ET 2230/TP 424-1 1 363.00 363.00
TP 313 1 115.00 115.00
ACER 710 6 240.00 1440.00
B 9253 1 115.00 115.00
LINO MC-27 27 115.00 3105.00
OKIDATA 320 21 115.00 2415.00
BROTHER 1709 1 115.00 115.00
BROTHER HR-40 1 115.00 115.00
ACER 910/40M 1 300.00 300.00
HD/40M TAPE BACKUP 1 150.00 150.00
EPSON EQUITY 1 PLUS 1 197.00 197.00
OKIDATA 390 1 115.00 115.00
OKIDATA 321 1 115.00 115.00
$11980.00
LESS 2% ANNUAL DISCOUNT 239.60
TOTAL $11740.40
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