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October 4, 2012 MINUTES WEST MEMPHIS CITY COUNCIL October 4,2012 A regular meeting of the West Memphis City Council was held on Thursday, October 4th at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Rev. Larry Brown of the 8th Street Mission. Mayor Johnson called the meeting to order at 1:35p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Taz Tyrone, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Herman Coleman, Willis Mondy, and James Holt. Those absent were: Phillip Carter and Marco McClendon. Quorum being present, Mayor Johnson proceeded with the meeting. LBID OPENINGS Bids for 2012 Asphalt Overlay and Street Improvement Program were opened and copies of the bid tabulation sheets were given to the City Council. Councilor Taylor made a motion, seconded by Councilor Pulliaum to refer bids to Public Works for final disposition. Upon voice vote, the voting was unanimous. (Copy attached) MINUTES Councilor Catt moved, seconded by Councilor Taylor to dispense with the reading of the minutes of Sept 20, 2012 City Council meeting, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS 2nd Reading AN ORDINANCE APPROVING THE AGREEMENT WITH KHEKA SPARKS TO PROVIDE MANAGEMENT SERVICES AT THE ROBERTA JACKSON NEIGHBORHOOD CENTER,AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the second time. Councilor Pulliaum moved, seconded by Councilor Taylor to suspend the rules and place the Ordinance on its third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the third and final time. Councilor Taylor moved, seconded by Councilor Pulliaum to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned Number 2303. 3rd Reading AN ORDINANCE TO AMEND SECTION 5.60.040 OF THE WEST MEMPHIS MUNICIPAL CODE REGARDING CHARGES FOR AMBULANCE SERVICE OPERATED BY THE WEST MEMPHIS FIRE DEPARTMENT AND FOR OTHER PURPOSES. Lbw City Attorney Peeples read the Ordinance for the third and final time. Councilor Pulliaum moved, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned Number 2304. NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of 0-1. Upon voice vote, the voting was unanimous. 0-1 AN ORDINANCE TO APPROVE THE AGREEMENT BETWEEN THE CITY OF WEST MEMPHIS PUBLIC FACILITIES BOARD AND WARD WIMBISH FOR CONSULTING SERVICES PROVIDED TO THE PUBLIC FACILITIES BOARD,AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the first time. Councilor Taylor moved, seconded by Councilor Pulliaum to suspend the rules and place the Ordinance on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the second time. Councilor Taylor moved, seconded by Councilor Tyrone to suspend the rules and place the Ordinance on its third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the third and final time. Councilor Mondy moved, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned Number 2305. PERMISSION REQUEST Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the distribution of the Southland Gaming & Racing Charity Day Funds: L Willis Mondy—$500.00 Wonder City Boys Club, $444.00 All Our Children James Holt--$244.00 Good Neighbor Center, $200.00 Boys Scouts, $250.00 JW Rich Girls Club, $250.00 WM Boys Club aqq.co Lorraine Robinson--$500.00 8th Street Mission, $100.00 Boys Scouts($48er00-remaining) Herman Coleman—Made change to initial distribution $500.00 Wonder City Boys & Girls Club, $244.00 Upon voice vote, the voting was unanimous to approve . COMMITTEE REPORTS Public Works: Councilor Taylor reported that the committee met with Paul Luker, Phillip Sorrell and Odell Slaughter. They have agreed to have the Street Department help cut the remaining lots. Funds have been running out before year end and Mr. Luker said an increase in the budget for grass cutting would help tremendously. Police training has begun on code enforcement. Sanitation Department reported there have been troubles with trash trucks due to repairs and the service is running behind. The corner of Broadway&Walker as well as South Walker has been cleaned of all the large amounts of debris. Signalization—progress is being made. They have encountered some underground utility conflicts. Southland Drive Phase II—Brawley Consulting Engineers has been selected to do the design work for the project. Contract is under negotiations. Recycle—We are receiving cost estimates from contractors to make repairs to the buildings at the Recycling Center. Councilor Pulliaum asked about having the NO Parking signs removed in front of Civic Center& Auditorium. Mr. Sorrell said he would check to see if the signs were warranted, before having them removed. Utility Commission: Councilor Tyrone reported that commissioners awarded repair and repainting of 500,000 Gallon Water Ground Storage Tank bids to Utility Services, Inc. for 136,250.00. Commission approved an addition to the Sewer Policy, which basically states the customer is responsible for cleaning, maintaining, and repairing damages to resume flow to their sewer line from the main to the customer's house. City Attorney Peeples stated he was in agreement with the policy. The Salt System has been installed in the Water Department and stated it is safer than chlorine. The generator that was approved is to be installed on site will be delivered and put in place the first week of October. ANNOUNCEMENTS Councilor Mond announced Saturday the 6th between 10am and 2pm, there will be a voter's registration drive at the corner of 14th and Jackson. Councilor Pulliaum announced Saturday at 10am 'til 2pm at the Eugene Woods Civic Center is the Tri-State Veterans Expo. Councilor Robinson announced the 17th Annual Stone Awards will be October 13tH at the Civic Auditorium. City Clerk Para reminded everyone of the MSCC-Greyhound 5K Run is Saturday, staring at 8am. Councilor Coleman asked about the 18th St repair project. He also voiced his concerns about the Race Track. Mayor Johnson announced that National Night Out is October 9th CITIZENS REQUEST: Shabaka Afrika announced that the NAACP Freedom Awards will be October 13th at the Eugene Woods Civic Center. Having no further business to come before the City Council, Councilor Pulliaum moved, second by Councilor Coleman to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:55 p.m. PASSED and APPROVED this_18th_day of October, 2012. WILLIAM H. JOHNSON, OR ATTEST: PHILL - • •RA, CITY CLERK Minutes prepared by: Tracy Camper, Jr. Deputy City Clerk f(p BID TABULATION Public Works West Memphis 2012 Street Overlay & Street Improvement Program October 4, 2012 Bidder Bid Amount 2 a 1 APAC Tennessee, Inc. $ 139 -I 1 ,�"'- 2 Lehman-Roberts Co. $