1556t. - -'
ORDINANCE NO. ~+Z~2
AN ORDINANCE WAIVING COMPETITIVE BIDDING, ESTABLISHING
AN EMERGENCY AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code 14-58-303 allows waiving of
competitive bidding in exceptional situations where such
procedure is deemed not feasible or practical; and
WHEREAS, there are many items necessary for the City's use
where competitive bidding is deemed not feasible or practical;
and
WHEREAS, the West Memphis Police Department and the West
Memphis Fire Department were in immediate need of equipment and
installation of the 911 service and there was a sole source of
such equipment and installation, therefore, time is of the
essence, and competitive bidding under such circumstances would
not be feasible or practical; and
WHEREAS, the West Memphis Police Department and the West
Memphis Fire Department were in immediate need of obtaining
electrical services for wiring of the offices for the
i
'° ~ installation of the 911 service, therefore, time is of the
essence, and competitive bidding under such circumstances would
not be feasible or practical; and
WHEREAS, the West Memphis Police Department and the West
Memphis Fire Department are in immediate need of new computer
equipment, therefore, time is of the essence, and competitive
bidding under such circumstances would not be feasible or
practical; and
WHEREAS, the Insurance Committee has recommended renewal of
the dental insurance for City employees and competitive bidding
would not be feasible or practical; and
WHEREAS, the City of West Memphis had a contract with APAC
`:
Tennessee to provide asphalt and certain change orders were
required to that contract totalling $196,132.57 and it would not
have been practical to submit the change orders to bidding, and
competitive bidding under such circumstances would not have been
feasible or practical; and
WHEREAS, the West Memphis Parks and Recreation Department
was in need of obtaining electrical services for wiring lights
and scoreboards for ballfields and time was of the essence, and
competitive bidding under such circumstances would not have been
feasible or practical; and
WHEREAS, the West Memphis Parks and Recreation Department
required the use of specifically designed scoreboards for use at
city owned ballfields and time was of the essence to prepare the
ballfields for use, and competitive bidding under such
~:
,, circumstances would not have been feasible or practical; and
WHEREAS, a vehicle used by the West Memphis Police
Department was in need of repairs as a result of an accident and
the insurance carrier negotiated for repairs to be done by
Harold's Body Shop and provided the City a check in the
negotiated price, and competitive bidding under such
circumstances would not have been feasible or practical; and
WHEREAS, it was necessary for the City of West Memphis to
r"'1
make purchases of cold mix from Lehman - Roberts on several
occasions to be used to make repairs to city streets and that
time was of the essence, and competitive bidding under such
circumstances would not have been feasible or practical;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following
items used or to be used by the City, described as follows:
Equipment and installation of the 911 service purchased
from and installed by Southwestern Bell at the price of
$167,273.31.
Wiring of the offices for the 911 service done by C. L.
Griffin Electric Company at price of $8,975.00.
Software to be purchased from Streetgard Inc. Hardware
to be purchased from Tandy Direct Marketing. The total
purchase price of the hardware and software being
$107,748.67.
Dental insurance with Delta Dental for City employees.
Asphalt and change orders to 1991 overlay program
purchased from APAC Tennessee at a price of
$196,132.57.
Electrical work at the parks done by Creative Electric
for the price of $12,051.10.
Scoreboards for ballfields purchased from Rainey
Electronics at the price of $17,290.50.
Repair of a police car done by Harold's Body Shop for
the price of $5,681.74.
Cold mix purchased from Lehman - Roberts at the price
of $14,335.07.
2. Emer~ency Clause. It having been found and determined by
the City Council of the City of West Memphis, Arkansas, that
there is or was an urgent need by the City of West Memphis for
the items described above for the reasons set out above which
are incorporated herein by reference, an emergency is hereby
declared to exist, and this Ordinance being necessary for the
preservation of the public peace, health, safety and welfare of
the Citizens of West Memphis, Arkansas, shall be in full force
and effect from and after the date of its passage and approval.
~...-
PASSED AND APPROVED this ~ day of ~ , 1992.
K TH M. INGRAM, AYOR
ATTEST:
DAN CRAFT, CI CLE K
SPONSORED BY:
RECEIVED
CITY CLERK OFFICE
DATE i ~ - I l~ - ~ .~-- 3 : ~ ~ P ~-
D~l~